D00264• CITY OF SAINT PAUL
OFFICE OF THE MAYOR
ADMINISTRATIVE ORDER
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ADMINISTRATIVE ORDER,
QIZR�� 1 No:�
Date:
Green Sheet: � �
WHEREAS, the City has adopted a policy for the Targeted Vendor Devetopment Program whereby
the Purchasing Division has been directed to provide special assistance to certain small businesses; and
WHEREAS, to implement certain aspeets of the policy it is necessary for the Purchasing Division
to offer training sessions, focus groups, and other special meetings for vendors certified as Targeted
Vendors with the City; and
WHEREAS, the Purchasing Division wishes to be able to offer simple refreshments such as coffee
and tea to participants in these programs; now, therefore be it
RESOLVED, that the Purchasing Division is authorized to spend up to $400 annually from its
adopted budget for the Targeted Vendor Development Program (Activity 11254) for such simple
refreshments and associated supplies for meetings and training sessions conducted to carry out the goals
of the Targeted Vendor Development Program.
Funding Source: 124-11254-0299
APPROVED AS TO FORM:
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Assistant Ci Attorney
Date
$400
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Administrative Assistant to Mayor
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� DEPARTMENTIOFFICEICAUNCIL DATE iNIT7ATED �o _ 12 0 91
Finance Purchasin ,� 9 16 4 GREEN SHEE
CONTACT PEPSON & PHONE � INITIAUDATE INITIAVDATE
nI\tj� �DEPARTMENTDIRECTOR �CITVCAUNCIL
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NUYBEPFOR
BE ON COUNdL AGENDA BV (DATE} pOUTING � BUDGET DIRECTOA O FIN. ffi MGi SEPVICES Dlfl.
ONDEN O MAYOR (OR ASSISTAPii) �
TO7AL # OF SIGNATURE PAGES 1 (CLIP ALL LOCATIONS FOR SIGNATURE)
ACTION RE�UESTED:
Authorize the PUrchasing Division to spend up to $400 per year on refreshments to support
special training sessions and programs offered for Targeted Vendors.
RECAMMENDATIONS: Approve (A) ar Rsject (q) PERSONAL SEpVICE CONTRACTS MUST ANSWER THE FOLLOWING QUES710NS:
__ PIANNING COMMISS�ON _ CIVIL SERVICE COMMISSION �� Has this personttirm e�er worked under a contract for this department?
_ GIB COMMI'ffEE _ YES NO
2. Has this person/inm ever been a city empfoyee?
� STAFF — YES NO
_ DISrRiCT CoURT _ 3_ Does this person/firm possess a skill not normally possessetl by any current dty employee�
SUPPORTS WHICH COUNGL O&IECTNE� YES NO
Explafn all yes answers on separate sheet and attach to green sheet
INITIATING PROBLEM, ISSUE, OPPORTUNItV (Who, What, When, Whew, Why):
Staff in the Purchasing Division wish to be able to offer simple refreshments to Targeted
Vendors who participte in City sponsored programs and training sessions conducted in
accordance with the Targeted Vendor Program policy. Administrative Order will establish
annual authority and spending limit for such refreshments.
VANTAGES IFAPPROVED
More hospitable and business friendly environment is created if coffee and tea are
provided for these meetings.
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DISADVANTAGES IPAPPROVED' °
None.
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CITY CLERK
DISADVANTAGES IF NOT APPqOVED
Wil1 not be able to offer refxeshments. Vendors may have to pay for their own.
70TAL AMOUNi OF TFiANSACTION $ �400 COST/REVENUE BUDGETED iCIRCLE ONE) YE5 NO
FUNDINGSOURCE �24-11254-0299 ACTIVITVNUMBER
FINANCIAL INFORMATION. (EXPLAIN) " � �� � ( L . .�I ) � \
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