08-1388Council File# OS-1388
Green Sheet # 3064795
RESOLUTION
PAUL, MINNESOTA
Presented by
WHEREAS, the Capital Improvement Budget Committee recommended approval of $349,000 in Community
Development Block Grant ("CDBG") revenue for the planning phase for the Arlington Recreation area; and
WHEREAS, the City Council approved resolutions on November 15, 2006 and April 18, 2007 recommending that
the Department of Pazks and Recreauon, Public Works and subsequendy Public Libraries work with the Payne-
Maryland Partnership and community to start a preliminary planning process to evaluate the needed improvements
to the Arlington Recreation area; and
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WHEREAS, the City Council approved a substitute resolution on September 26, 2007 recommending the
redistribution of $349,000 in CDBG funding for five sepazate projects at different Library branches and community
centers, including $149,000 at Arlington/Merrick; $100,000 at W. 7th; $50,000 at Rice Sueet, $50,000 at Sun Ray;
$SQ000 at Highland Park; and $50,000 at Hamline.
WHEREAS, it was subsequendy determined that the proposed planning and repairs at the Highland and Hamline
branches aze not eligible for CDBG funding due to the locations of the branches and their service azeas; and
WHEREAS, the City Council approved a resolution on April 2, 2008 which allocated $7,941,344 in CDBG funding,
including the $100,000 originally planned for Highland and Hamline, to various CDBG eligible projects; and
WHEREAS, the Arlington/Merrick project was later Funded sepazately with 2006 CIB Condngency; and
WHEREAS, a data entry error resulted in the Community Asset Investment budget to be overstated by $49,000; and
WHEREAS, there is $250,000 allocated for contingency in the 2008 adopted Capital Improvement Budget;
NOW THERFORE $E 1T RESOLVED, by the Council of the City of Saint Paul, upon recommendation of the
Mayor and advice of the Long Range Capital Improvement Budget Committee, that the 2008 Capital Improvement
Budget, as heretofore adopted and amended by this Council is hereby further amended as follows:
CURRENT BUDGET
Community Asset Investment
SPENDING PLAN:
C08 —Capital Project Fund
3T191-34250 — Communiry Asset Investment
0892 — Architect Fee
0894 — Construction General
`� CJ
CIiANGES
$ 11,000 $ -0-
$ 338,000 ($ 49,000)
AMENDED BUDGET
$ 11,000
$ 289,000
Total $ 349,000 ($ 49,000) $ 300,000
FINANCING PLAN:
C08 —Capital Project Fund
3T191-34250 — Community Asset Investment
7199 — Transfer from CDBG $ 349,000 ($ 149,000)
7328 — Transfer from 2008 CIB $-0- $ 1OQ000
$ 20Q000
$ 1OQ000
46 Total $ 349,000 ($ 49,000) $ 300,000
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A total of $349,000 in CDBG funds were appropriated for Parks/Library facilities planning and construction in
the 2008 CIB budget. It was Iater determined that two of the faciliries were not eligible far CDBG funding,
necessitating a$IOQ000 reduction of CDBG revenue in this fund. These projects are eligible for CIB funding.
The above changes would replace $100,000 in CDBG revenue with $I00,000 in funding from CIB contingency.
Additionally, when the redistribution of CDBG funding was entered into the finance system, an extra $49,000 of
spending and fznancing were erroneously added to the total. The above change corrects that error.
2008 CIB Contingency
SPENDING PLAN:
C08 –Capital Project Fund
OT113 – 2008 CIB Couringency
0548 – Commcil Contingency
Total
FINANCING PLAN:
C08 –Capital Project Fund
OT113 – 2008 CIB Contingency
7328 – Transfer from 2008 CIB
$ 250,000
$ 250,000
$ 250,000
($ 100,000)
100,000)
($ 100,000)
$ 150,000
150,000
$ 150,000
Total $ 250,000 ($100,000) $150,000
The above change moves $100,000 out of the 2008 CIB Contingency activity, so that it can be spent in the
Community Asset Inveshnent activity, in place of the previously adopted CDBG revenue.
:'he St. Paul Loag- Range Capifal Improveme�:
r Committee received this requesi on
da:e?
_ and reaommeq �<
$igned:
Bos[rom
Stazk
Thune
Adopfed by Council:
Date �'//9,
Adoption Certified by Counci] Secretary
BY� _-1_/l � � ./7
Approved by May . Dat�� a.�,�00 �
BY' � // �- {�� �/T� �
�) C4� � /i�'Y O /GP ��
Yeas
Absent Requested by Department of:
Office of Financial Sezvices
By: �)_ {I
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Approved b Financial Se � es
By:
Approved by City Atto y �
By: f .
Appro d by � or fnr u isei t� oi icil
By:
� Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet �
� DepartmenUOfficelCouncil: Date Initiated: V2f-1.iiS2S
FS —Financial Services 02-DEC-08 Green Sheet NO: 3064795
, CoMact Person & Phone: �eoartment Sent To Petson InitiaADate
John McCarthy � o inanastservices
266-8554 <�' 1 inaocial Services De artment Accountant �
Assign G �
Must Be on Council Agenda by (Date): Number z '°'°°at Services De ariment I)irector
17-DEG08 Fp� 3 ' Attorne CStvAttomey ��
-- Routing 4 or's QStce Ma or
Dx.Type:PUBLICHEHRING Order 5 ound �Council
� (RESOLUTION) 6 i C7erk Ci Cierk .
" E-Document Required: N
� Document Contact: �ohn McCarthy
ContactPhone; 266-8554
. Total # of Signature Pages _(Clip All Locations for Signature)
Action Requested:
Amend the financaing plan of the Community Asset Investment Project to replace CDBG funding with CIB comingency funding for
projecu at Library branches that aze not eligible for CDBG funding and to remove $49,000 in spending and financing that were the
result of a data entry error.
Recommendations: Approve (A) or Reject (R): Personal Service ContreMS Must Answer the Pollowing Questions:
Pianning Commission 1. Has this person/firm ever worked under a contract for this department?
� CIB Committee Yes No
Civil Service Commission 2. Has fhis personlfirtn ever been a city employee?
Yes No
3. Does this person/firm possess a skill not normally possessed by any
current city employee?
Yes No
Explain all yes answers on separate sheet and attach to green sheet.
Initiating Problem, Issues, Opportunify (Who, What, When, Where, Why):
The substitute resolution that the City Council adopted 9/26/07 redistirbuted CDBG funding for work on several Library branches.
11vo of the branches (Highland and Hamline) were later determined to be ineligible for CDBG funding. Also, when the above
changes were entered into the Finance System, a data entry error resulted in the budget being overstated by $49,000.
. 'AdvantageslfApproved:
The Library will have the proper funding to continue work at the Highland and Hamline brancbes; and the data entry error will be
corrected.
DisadvanWges If Approved:
None
Disadvantages If Not Approved:
The Library will not have the funding to complete work at Highland and Hamline brances as directed by the City Council, and the
budget will not be accurate in the Finance System.
Total Amount of
Transaction: $100,000.00 CosURevenue Budgeted: Y
Funainy source: 2008 CIB Contingency qctiviry Number: C08-3T191-34250
Financial Infortnation: �
(Explain)
December 4. 2008 12:51 PM p �