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02-832�l�iU�i�1�-iL Green sheet # 114012 2 3 4 5 6 7 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 RESOLUTION CITY OF SAINT PAUL, MINNESOTA Presented By Referred To Council File # Da� Committee: Date �� WHEREAS, Kids Voting Mimiesota/Saint Paul, is a non-profit education program whose purpose is to educate children about the vofing process; and WHEREAS, the Saint Paul City Council has previously supported the efforts and programs offered by Kids Voting Saint Paui as adopted in Council File 02-445 on Wednesday, May 22, 2002; and WI�EREAS, Kids Voting Saint Paul has requested the City to provide the sum of $10,000 as program support to further expand, evaluate and replicate the successes of the Kids Voting Saint Pau12002 program; and WHEREAS, Kids Voting Saint Paul states that the sum requested will support its special program of working with children in Saint Paul's public, private and charter schools and the community, to create positive civic experiences for our children through the opportunity to learn about public elections by "casting a vote" during the upcoming public elections; NOW THEREFORE BE IT RESOLVED, that the City Council finds that the attached proposal from Kids Voting Saint Paul will provide a unique and positive opportunity for children and the community to learn about, participate in and understand the importance of voting in public elections; AND BE IT FURTHER RESOLVED, that the City Council hereby authorizes the expenditure of $10,000 to obtain the services of Kids Voting Saint Paul program as set forth in the attached agreement and attachments thereto which are incorporated herein by reference; AND BE IT FINALLY RESOLVED, that the City Council hereby authorizes the appropriate city officials to enter into the said agreement. Adopted by Council: Date �,�; . �\� �-oh� Adoption Certified by Council Secretary sy: Approved Date � • &y: Requested by Department of: Financial exvices By: / ci . Approved by Financial ervices � / / By: Form App ed by City Attorney By• y✓!✓�yv�� t=27—o2 v Mayor for 's 'on o ounc' ' �� / DEPARTMENT/OFFICFJCOUNCII.: DATE INTTIATED GREEN SHEET N0.' 114OLZ Financial Services 8/20/2002 " �� - �3 � CONTACI' PERSON & PHONE: Irvl nTE ire1'1'InLnA1'E Peter Hames 266-8796 � Q� 1 DEPARTMEN'L D 4 CTI'Y COUNC3L MUST BE ON COUNCII. AGENDA BY (DATE) �SIGN ? CITY ATIORNEY Y•21- _ CITY CLERK NUhIBER FINHNCIAL SERV DIIt FINANCIAI. SERV/ACCTG �.� _`l F0R 3 MAYOR (OR ASST.) _ CNII, SERVICE COMMISSION ROi1TING ORDER rn �p4?f TOTAL # OF SIGNATURE PAGES _(CLIP ALL LOCATIONS FOR SIGNAT6RE) ACiTON REQUESTED: �i51� t9 !3 �v�' Approval for the city to provide financial support to Kids Voting Saint Paul education prograsn. RECOMMENDATIONS: Approve (A) or RejecT (R) PERSONAI, SERVICE CONTRACTS M[JST ANSWER T$E F'OLLOWING QUESTIONS: PLANNING COMMISSION t. Has this person/firm ever worked under a contrad for this depariment? CIB COMMITTEE Yes No CNIL SERVICE COMMISSION 2. Has this person/firm ever been a ciry employee? Yes No 3. Does this person/farm possess a skill not normally possessed by any cuttent ciTy employee? Yes No Explaiu all yes answers on separat¢ sheet and attach to green sheet INITIP.TING PROBLEM, ISSUE, OPPORTUNII'P (Who, Whay When, Where, Why): Kids Voting Saint Paul is requesting financial support from the city in order to provide an education program whose purpose is to educate children about the voting process. ADVANTAGES IF APPROVED: AUG 2 6 2Q62 DLSADVANTAGES IF APPROVED: DISADVANTAGES IF NOT APPROVED: RECEIV AUG 2 9 2002 MAYOR'S OFFlCE TOTAL AMOUNT OF TRANSACTION: $ 10,000 COST/REVENUE BUDGETED: FUNDING SOURCE: 001-0OS30-0219 ACTMTY NUMBER: 00110 FLYANCIAL INFORNIATION: (EXPLAIN) G \Usas�i.«\GenGonUidavoregs wpd b�.-8'3?- I/I/01 Agreement # 02- Between the City of Saint Panl and Kids Voting Saint Paul THIS AGI2EEMENT, made and entered into tlus _ day of July, 2002, by and between the City of Saint Paul, Minnesota, a municipal corporation under the laws oFthe State ofMinnesota, hereinafter referred to as°City° and Kids Voting Saint Paul whose address is , hereinafter referred to as "Provider". The City and Consultant (Provider), in considerafion of the mutual terms and conditions, promises, covenants, and payments hereinafter set forth, agree as follows: SECTION 1: Scope of Services. A. Consultant (Provider) agrees to provide as described in its proposal dated June 12, 2002, The specific tasks, deliverables, time lines, eta that make up these services aze detailed in Attachment A. SECTION 2: Time for Completion. A. The services rendered by Consultant (Provider) shall commence upon execution of the Agreement and notification by the City to proceed and wili be completed in accordance with the schedule mutually agreed upon with the City, which is detailed in Attachment A, but no later than one year $om the effective date of this Agreement. B. Consultant (Provider) shall not proceed with any task without specific authorization from the Project Manager designated by the City. C. In the event there are delays caused by actions of the City or which may be reasonably requested by the Consultant (Provider) which can change the completion date, Consultant (Provider) shall request an extension of time for completion of the project. The Project Manager will review the request and may grant to the Consultant (Provider) such extensions of contract rime as may be reasonable. SECTION 3: Billings and Payment. A. For Consultant (Provider) faithful performance of this Agreement, the City hereby agrees to compensate the Consultant (Provider) $10,000 upon the execution of this contract. B. The above amounts shall fully compensate the Consultant (Provider) for all costs. The City will honar no claun for services and/or costs provided by the Consultant (Provider), not specifically provided for in this Agreement. Tota1 costs far the project shall not exceed $10,000. C. Consultant (Provider) shall submit an invoice. Upon receipt of the invoice and verification of the charges by the Project Manager, the City shall make payment to Consultant (Provider) within thirty (30) days. oa - �3 � �,,,o� D. In the event the Consuitant (Provider) fails to comply with any terms or conditions of the Agreement or to provide in any manner the work or services as agreed to hezein, the City reserves the right to withhold any payment untii the City is satisfied that corrective acrion has been taken or completed. This option is in addition to and not in lieu of the City's right to temunation as provided in other sections of this Agreement. SECTION 4: Project Management. A. Tlze City requires the Consultant (Provider) to assign specific individuals as principal project members and to assure that the major work and coordination will remain the responsibility of these individuals during the term of this Agreement. Removal of any principal project member without replacement by equally qualified individuals or without the prior written approval of the City is grounds for termination of the Agreement by the City. Consultant (Provider) principal project member is Bobbi Megard, Executive Director B. The City has designated Peter Hames, Director of Financial Services as the Project Manager far this Agreement, and the individual to whom all communications pertaining to the Agreement shall be addressed. The Project Manager shall have the authority to transmit instrucrions, receive information, authorize amendments ar changes to the Agreement, and interpret and define the City s policies and decisions pertinent to the work covered by this Agreement. SECTION 6: Work Products, Records, and Dissemination of Information. A. Fox purposes of this Agreement, the foilowing words and pluases shall have the meanings set forth in this section, except where the context clearly indicates that a different meaning is intended. Work product shall mean, any report, recommendation, paper, presentation, drawing, demonstration, or other materials, whether in written, electronic, or other format that results from Consultant (Provider) services under this Agreement. Supporting documentation shall mean any surveys, quesfionnaires, notes, reseazch, papers, analyses, whether written electronic, or in other form, and other evidences used to generate any and all work performed and work products generated under this Agreement. Business records shall mean any books, documents, papers, account records and other evidences, whether written, electronic, or in other form, belonging to Consultant (Provider) and pertaining to work performed under this Agreement. B. All deliverable work products and supporting documentation that result from the Consultant (Provider) services under this Agreement shall be delivered to the City and shall become the property of the City after final payment is made to the Consultant (Provider) with no 0�-��3a mroz right, title, or interest in said work products or supporting documentation vesting in Consultant (Provider). C. The Consultant (Provider) agrees not to release, transmit, or other wide disseminate any informafion associated with or generated as a resuit of the work performed under this Agreement without prior laiowledge and written consent of the City. D. In the event of teimivation, all work products, whether finished or uufiuished, and supporting doctunentation prepared by Consultant (Provider) under this Agreement shall be delivered by Consultant (Provider) to the City by the tennination date and there shall be no further obligation of the City to Consultant (Provider) except for payment of amounts due and owing for any authorized work performed and expenses incurred to the date and time of temunation. E. Consultant (Provider) agrees to maintain all business records in such a manner as will readily conform to the terms of this Agreement and to make such records available at its office at all reasonable times during the Agreement period and for six (6) years from the date of the final payment under the contract for inspection or audit by the City, the State Auditor, or other duly authorized representative. F. Consultant (Provider) agrees to abide strictly by Chapter 13 of the Mannesota Statutes (Minnesota Government Data Practice Act) as well as any other applicable federai, state, and local laws or ardinances, and all applicable rules, regulations, and standards established by any agency of such governmental units which are now or hereafter promulgated insofar as they related to the Consultant (Provider) perforxnance of the provisions of this Agreement. SECTION 7: Equal Opportunity Employmen� A. The (Consultant) (Provider) will not discriminate against any employee or applicant far employment for work under this Agreement because of race, creed, religion, color, sex, sexual or affection orientation, national origin, ancesriy, familiai status, age, disability, marital status, or status with regard to public assistance and will take affirmative steps to ensure that applicants are employed and employees are treated during employment without regard to the same. This provision sha11 include, but not be limited to the following: employment, upgading, demotion, or transfer; recruihnent advertising, layoff or termination; rates of pay or their forms of compensation; and, selection for training, including apprenticeship. SECTION 8: Compliance with Applicable Law. A. Consultant (Provider) agrees to comply with all federal, state, and local laws or ordinances, and all applicable rules, regulations, and standards established by any agency of such governmental units, which are now or hereafter promulgated 'msofar as they relate to the Consultant perforxnance of the provisions of this Agreement. It shall be the obligation of the Consultant to apply for, pay far, and obtain all pernuts and/or licenses required. 3 03•�32� r,,,a� SECTION 9: ConIIict of Interes� A. Consultant (Provider) will not contract for or accept employment for the performance of any work or services with any individual, business, corporation, or governmental unit that would create a conflict of interest in the performance of the obligations pursuant to this Agreement with the City. B. Consultant (Provider) acceptance of this Agreement indicates compliance with Chapter 24.03 of the Saint Paul Admiiustrative Code: Except as pemutted by law, no City official or employee shall be a pariy to or haue a direct financiai interest in any sale, lease, or contract with the City. C. Consultant (Provider) agrees that should any conflict or potential conflict of interest becomes lrnown, Consultant (Provider) will advise the Purchasing Systems Manager of the situation so that a determination can be made about Consultant (Provider) ability to continue performing services under the Agreement. SECTION 10: Insurance. A. Consultant (Provider) shall be required to cany insurance of the kind and in the amounts shown below for the life of the contract. Insurance certificates should state that the City of Saint Paul, its officials, employees, agents and representatives are named as Additional Insured. A cross suit endorsement shall be provided to the benefit of the City. 1. Public Liability Insurance a) Bodily Injury b} Properly Damage $ 1,000,000 $ 2,000,000 $ 1,000,000 $ 2,000,000 each ocourrence aggregate each accident aggregate c) Policy must include an all services, products, or completed operafions endorsement. 2. Automobile Insurance a) Bodily Injury $ 750,000 per person $ 1,000,000 per accident b) Property damage not less than $50,000 per accident 3. Workers Compensation and Emplover Liabilitv a) Workers Compensation per Minnesota Statute b) Employer Liability shall have min;mum limits of $500,000 per accident; $500,000 per employee; $5000,000 per disease policy limit. c) Contractors (Providers) with 10 or fewer employees who do not have Workers Compensation coverage are required to provide the City with a letter verifying their � oa-�3 � 1,1/OZ number of employees. 4. Professional Liabilitv Insurance $1,Q�0,000 per occurrence $2,000,000 aggregate 5. General Insurance Rec�uirements a) The policy is to be written on an occurrence basis or as acceptable to the City. Certificate of insurance must indicate if the policy is issued on a claims-made or occurrence basis. All certificates of insurance shall provide that the city s Division of Contract and Analysis Services be given not less than tl�iriy (30) days prior written norice of cancellation, non-renewal or any material changes in the policy, including, but not limited to, coverage amounts. Agent must state on the certificate if policy includes errors and omissions coverage. b) The Consultant (Provider) shall not commence work until a Certificate of Insurance covering all of the insurance required for this project is approved and the project manager has assued a norice to proceed. Insurance must remain in place for the duration of the original contract and any extensions periods. c) The City reserves the right to review Contractor (Provider) insurance policies at any tune, to verify that City requirements have been met. d) Nothing shall preclude the City from requiring Contractar (Provider) to purchase and provide evidence of additional insurance. SECTION 11: Independent Contractor. A. It is agreed by the parties that, at all times and for all purposes within the scope of this Agreement, the relationship of the Consultant (Provider) to the City is that of independent contractor and not that of employee. No statement contained in this Agreement shall be construed so as to find Consultant (Provider) an employee of the City, and Consultant (Provider) shali be entitled to none of the rights, privileges, or benefits of Saint Paul employees. SECTION 12. Subcontracting. A. The Consuitant (Provider) agrees not to enter into any subcontracts fox any of the wark contempiated under this Agreement without obtaining prior written approval of the City. SECTION 13. Hold Harmless. A. The Consultant (Provider) shall indemnify, save, hold harmless, protect, and de£end the City, its officers, agents, and employees from all claims, acrions or suits of any character brought for or on account of any claimed or alleged injuries or damages received by any person or properry, including the City, resulting from any act or omission by any person employed by Consultant (Provider) in carrying out the terms of this Agreement. SECTION 14. Assignment. A. The City and Consultant (Provider) each binds itself an its successors, legai oZ- t-3 a- vrroa representarives, and assigas of such other party, with respect to all covenant of this Agreement; and neither the City nor the Consultant (Provider) will assign or transfer theu interest in this Agreement without the written consent of the other. SECTION 15. Termination. A. This Agreement will continue in full force and effect until completion of the project as described herein unless either parry ternunates it at an earlier date. Either party to this Agreement may teiniinated it by giving no less than thiily (3Q) days written notice of the intent to terminate to Yhe other party. B. With Cause. The City reserves the right to suspend or terminate this Agreement if the Consultant (Provider) violates any of the terms or conditions of this Ageement or does not fulfill, in a timely and proper manner, its obligations under this Agreement as determined by the City. In Uae event that the City exercises its right to withhold payment or terminate under this Section, it shall submit written notice to the Consultant (Provider), specifying the extent of such withholding ar teimination under this Section, the reasons therefore, and the date upon which such withholding or ternunarion becomes effective. Upon receipt of such notice, the Consultant (Provider) shall take all actions necessary to discontinue further commitments of funds to the extent that they relate to the suspended or terminated portions of this Agreement. C. In the event of ternunation, the City will pay Consultant (Provider) for all service actually, fimely, and faithfiilly rendered up to the receipt of the notice of termination and thereafter until the date of termination. The Consultant (Provider) wiil deliver all work products and supporting documentarion develaped up to the date of ternrination prior to the City rendering final payment for service. SECTION 16: Default by Consultant. In the event Consultant (Provider) fails or neglects to comply with any term or condition of this Agreement or to provide the services as stated herein, City shall have the right, after written nofice, to cease payment hereunder. This remedy shall be in addition to any other remedies, including termination, available to the City in law or equity. The City shall be entitled to recover reasonable attorney fees and costs of collection associated with enforcing its rights hereunder. SECTTON 17: Amendment or Changes to Agreement. A. City or Consultant (Provider) may request changes that would increase, decrease, ar othenvise modify the Scope of Services. Such changes and method of compensation must be authorized in writing in advance by the City. B. Any aiterations, amendments, deletions, or waivers of the provisions of this Agreement shall be valid only when reduced to writing and duly signed by the parties. OZ•Y3�-. rirroz C. Modifications or additional schedules shali not be construed to adversely affect vested rights ar causes of action which haue accrued prior to the effecrive date of such amendment, modificarion, or supplement. The term ffhis AgreemenY' as used herein shall be deemed to include any future amendments, modificarions, and addifional schedules made in accordance herewith. SECT`ION 18. Notices. Except as otherwise stated in this Agreement, any notice or demand to be given under this Agreement shall be delivered in person or deposited in United States Certified Mail, Return Receipt Requested. Any notices or other communicarions shall be addressed as follows: To City: Peter Hames Financial Services City of Saint Paul 15 W. Kellogg Blvd, Room 160 Saint Paul, Minnesota 55102 To Consultant: Roberta Megard Kids Voting Saint Paul SECTION 19. Waiver. Any failure of a party to assert any right under this Agreement shall not constitute a waiver or a ternunation of that right, this Agreement, or any of this Agraement' provision. SECTION 20. Survival of Obligation. A. The respective obligations of the City and Consultant (Provider) under these terms and conditions, which by their nature would continue beyond the temunation, cancellation, or expiration hereof, shall survive ternunation, cancellation or expiration hereof. B. If a court ar governmental agency with proper jurisdiction deternunes that this Agreement, or a provision herein is unlawful, this Agreement or that provision, shall ternunate. If a provision is so terminated but the parties legally, commercially, and practicably can continue this Agreement without the terminated provision the remainder of this Agreement shall continue in effect. SECTION 21. Interpretarion of Agreement, Venue. A. This Agreement shall be interpreted and conshued according to the laws of the State of Minnesota. All litigarion related to this Agreement should be venued in the District Court of the County of Ramsey, Second Judicial District, State of Minnesota. SECTION 22. Force Majeure. Neither the City nor the Consultant shall be held responsible for performance if its performance is prevented by acts or events beyond the parties reasonable control including, but not limited to: severe weather and storms, earthquake ar other natural occurrences, strikes and other labor 7 oa -�r3�. ]/I/02 unrest, power failures electrical power surges or current fluctuations, nucleaz or other civil military emergencies, or acts of legislative, judicial, executive, or administrarive authorities. SECTION 23. Entire Agreemen� A. It is understood and agreed that this entire Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matters herein. IN WITNESS WHEREOF, the parties hereto aze authorized signatories and have executed this Agreement, the day and year first above written. For the City: Approved as to form: Assistant City Attorney Director, Office of Financial Services For the Consultant: By Its By Its Consultant: TaYpayer ID: Funding: 001-00110-0219 oa-F� �. Attachment A PROPOSAL TO THE CITY OF SAINT PAUL June 12, 2002 HIDS VOTING SAINT PAUL 1. Introduction • Purpose and amount of request — Kids Voting MimiesotalSaint Paul as requesting program support for the �pansion, fnrther evaluation and potenrial replication of the 2002 program in the amount of $10,000. • Type of request (special program or project, capital, technical assistance, general operating support, etc.) This request is in support of a special program to work with the Saint Paul Public, private and charter schoois and the community, to create positive civic experiences for youth including the opportunity to learn about and vote in public elections. 2. Reauest • Brief descriprion of your organization including the date founded, lustory, mission, and current and planned program(s). Kids Voting is a national organization founded in 1988. It began with a fishing trip. In 1987, three business leaders from AriZOna were on vacafion in Costa Rica. As the travelers discovered, Costa Rica has the highest voter turnout rate of any westem dexnocracy. One reason credited for this turnout is that children there learn about the importance of voting in school, and then on election day they go "vote" with their pazents. The travelers brought this concept back to Arizona and in 1988 they launched the first Kids Voting program in the suburban Phoenix area. Kids Voting has grown rapidly since then: 1990: Kids Voting went statewide in Arizona invoiving 750,000 students. 1992: Kids Voting expanded to eleven states. 1994: Twenty states including Minnesota plus the District of Columbia participated; almost half a million students went to the polls and "voted". In Minnesota, Kids Voting ran its first pilot project in Duluth. Over 6,000 students participated and "voted" on election day along with 250 volunteers 1998: Minnesota Kids Voting added 2 more communities and 3,000 mare students. 1999: Prior Lake/5auage became the first Twin Cities area community to launch a Kids Voting Minnesota program. 08•F��. 200Q: Seven new cities and school districts launched programs: ACGC (Atwater- Cosgrove-Grove City), Cazlton, Hastings, Hopkins, Moorhead, Pine City, and Saint Paul. Over 108,000 students were taught the basics of voting and democracy. 2001: Hopldns and Prior Lake ran Kids Voting local elections. In Saint Paul, 160 ninth grade students attended a town hall meeting with the 2 candidates for Saint Paul mayor. The one hour long event was covered live on local television. Nationwide today: 41 states...5.5 million students...200,000 teachers..100,000 volunteers...6,000 schools...16,000 polling places. In 2000 Kids Voting MinnesotafSaint Paul covered all 119 precincts. Polls were staffed by volunteers from 7 a.m. — 9 a.m.; 2:30 p.m. to 8 p.m. 520 volunteers participated on Elecrion Day as polling place volunteers, picldng up ballots, coding ballots, and staffing telephones. Every elementary schooi teacher and secondary school social study teachers participated in the curriculum area. Twenty training sessions were held to prepare poll volunteers. Seventy-eight public, private and charter schools participated. Nine thousand eight hundred eighty-three ballots were counted. Volunteer groups, organizarions, insritutions and corporations that participated 'mcluded: Saint Paul Jaycees, 3M Cares, Minnesota State Retirement System (MSRS), Public Employees Retirement Association (PERA), Rotary Club of Saint Paui, Minnesota Private Colleges, College of St. Catherine students, Macalester College (ethnic breakout of students by precinct) Rockwood Place Residents, Hamline L3niversity students, Hannline University Political Science deparhnent, St. Paul Teachers Retirement Fund Associafion, League of Women Voters Saint Paul, TRENDS (a New Brip�ton business), Minnesota Hospital and Heaithcare Partnership, Minnesota Attorney General's Office, Wells Fargo, Minnesota Independent School Forum, Saint Paul Parks and Recreation, Friends of the Library, Saint Paul Public Schools, Family and Community Involvement Office, Saint Paul Pioneer Press, Saint Paul Chamber of Commerce, Saint Paul Mayor's Office, Saint Paul Foundarion, SuperValu Foundation, Minnesota Life, EcoLab, Twin Ciries Public Television, 3M. Kids Voting MinnesotaJSaint Paul, is a grassroots, non-partisan, non-profit, education program dedicated to educating Minnesota/Saint Paul youth about the rights and responsibilities and mechanics of participating in American democracy. Students in kindergarten through grade twelve may accompany their pazentsiguardians to the polling site on Election Day and vote for the same candidates and issues as adults. Though not part of the official results, student votes aze tallied and reported at schools and by the media. Our mission is to foster active, engaged and well-informed citizens. To this end Kids Vofing Miimesota/Saint Paul works with local schools and communiries to create positive civic experiences for youth including the opportunity to learn about and vote in public elections. oa -�'3 a- Kids Voting has two goals: 1, To educate students, K-12, about the rights and responsibilities of voting. 2. To increase informed adult voter turnout immediately. Current and Planned Programs: Kids Voting Mimiesota/Saint Pau120Q2 will recruit new community organizations, idenrify new leaders, and build local teams. Grades K-12, public, private, and charter schools as well as home schooled students will be included. The Kids Voting USA Curriculum will be offered as core curriculum in its entirety. Students will be given the opportunity to "vote" on election day in the polling site associated witYt their residence. All 119 Saint Paul precincts will be included. Elementary students will be accompanied to the polls by an adult, preferably a parent or guardian; older students may vote at the polls unaccompanied by an adult. High school students will vote on as many state and local races and ballot propositions as possible. The Kids Voting MinnesotaiSaint Paul steering committee will decide what issues go on the ballot. The youngest students will vote on at least one official race and one ballot proposition. Votes will be tabulated for each candidate and issue, and students will be notified of the outcome tku�ough the media and their schools, within 24 hours. There will be extensive community involvement through volunteers engaged in program development and implementation. The steering committee will be non-partisan. • Description of the objectives and activities for which funds are requested. The 2002 Kids Voting Minnesota/Saint Paul program will reach out to and include in the steering committee representatives of the Asian-American, Hispanic, Native American, and African-American communiries. The steering committee will include at least two youths to plan and implement this year's program. All 119 precincts will be staffed with at least six volunteers (715) with fifty back-up volunteers to pick up ballots, code ballots, and staff telephones. Language interpreters will be recruited far targeted precincts. Staffing wiil include the Executive Director and one ar two Volunteer Coordinator (s). Kids Voting brochures will be printed and distributed to schools, civic organizations, and the general public. Election Day supplies wili be obtained including ballot boxes, voting booths (carrels), and promorional tee- shirts. "I Voted" stickers (a sample us enclosed) will be given to each "voter". Ballots will be scanned by Nafional Computer Systems located in Eagan. A volunteer recognirion event will be held after Elecrion Day. . Evidence of need for your organization or project. The freedom to vote is one of our most important rights, a right that people around the world still fight and die to gain. Yet xnillions of Americans stay away oa�i'� a from the polls. These disturbing statisrics illustrate the point: The 1998 national average voter tumout was 36 percent, the lowest since 1942. A study in February 1999 comxnissioned by the National Associarion of Secretaries of State revealed the following: - The lowest priorities o£people aged 15-24 were being a good citizen by being involved in democracy and voting. The 18-24-year-old age group only averaged 20 percent hunout in the 1998 elecrions. -More than half of young people said schools do not given them enough information to vote. -Forry-six percent said they seldom spoke to their parents about politics. The demographics of Saint Paul have changed greatly over the past decade. It is more important than ever to include newcomers to the city in the election process. Research done by Kids Voting USA demonstrates several vital outcomes ofKids Voting projects. Trickle-up. Stanford University's Dr. Steven Chaffee found that children in Kids Voting actually impact their parenYs civic participation. "Having a student in Kids Voting classes didn't increase the likelihood of parenYs simply voting, it otherwise seems to ha�e increased the parenYs competence as a voter in a variety of important ways." Second Chance. As cited in ttie recently published book, Engaging the Pubdic, Dr. Chaffee has concluded that the trickle-up effect students have on parents is strongest among families of a lower socio-economic status (SES), and provides a"second chance" at political socialization for those parents who may have fallen behind their peers in political participation. 18-Year-Old Voters. In a University of Kansas/Secretary of State study in 1996, 18-year-old former Kids Voting participants voted at a rate 8 percent hip�er than non-participating peers. Closing the Socio-economic Gap. In a Kids Voring classroom, a studenYs household affluence or other external stimuli are irrelevant. In fact, xesearch conducted by Dr. Jack McLeod of the University of Wisconsin-Madison found that students of a lower SES are stimulated to be on par with their peers. Closing the Gender Gap. Engaging the Public also cites Dr. McLeod's finding that "(Kids Voting) reversed the customary gender gap on two criteria: it was considerably more effective for girls than for boys in stimulating attention to the campaign in the news and in conveying elecrion information." While the erosion of civic participation in the United States has inspired innovative ways to use media, schools, and elections to revive citizensYup, most of these programs ignore the family as a setting for political engagement. Family discussion remains a]argely untapped resource for those who would reinvigorate participatory democracy. Programs such as Kids Voting provides a blueprint for integrating elections, schools and the news media as a strategy for civic activation. • Explanation of how your request addresses the Foundation's guidelines and special concerns. 0 O� •t3 �. Kid Voting Miunesota/Saint Paui fits the Foundation's azeas of interest in the following way: Quality educarion as the key to individual success and should be promoted. Kids Voting, through its K-12 curriculum, prepares students for a lifetime of voting and civic participation in our democracy. Working with diverse organizafions in Saint Paul, Kids Voting can boost participation among youth, racial and ethnic minoriries, and low-income citizens so that the voices and opinions of these groups are more equally represented in the politicai system. According to a 1996 narional League of Women Voters survey, fewer and fewer citizens have an adequate understanding of how democracy works: only 38 percent of American eighth graders �ow that Congress makes laws. Kids Voting confers an enormous benefit in securing the American tradition of civic participation by involving youth, school and family in the election process. Kids Voting prepares youth in all communities for a stronger adulthood. Civic education is the key to a stronger and more participatory democracy. • Description of the population served including: geographicai area(s) served; number of persons served (by individual program if available); ages, income level(s), and special needs of individuals served. The geographical area to be served by Kids Vofing Minnesota/Saint Paui is the city of Saint Paul. Children in grades K-12 in public, private, charter and home schools will be provided with the Kids Voting curriculum to fit Saint Paul's demographics. There are 114 public schools, 20 private schools, 25 charter schools and approximately 350 home schooled K-12 students who could participate in Kids Voting 2002. In 2000, 9,883 ballots were cast. Kids Voting 2002 will attempt to increase that number by at least 25% to 12,650 participants. Currently, there are 46,000 public school students and 15,000 private school students. Minority students make up 66.71 % of the public school age population in Saint Paul. Of those, 63% are eligible for reduced or free lunch. • Evidence of your capacity to manage the program or project far which funds are requested, including the qualifications and experience of the administrative staff responsible for management of your organization and project, if applicable. The Executive Director is Roberta Megard. Ms. Megard is a former Saint Paul City Council member and experienced in public policy. She has many years of experience in nonprofit organizational management. For four yeazs, she served as Execurive Director of the League of Women Voters Saint Paul and eight years as Execufive Director of the Saint Anthony Park Community Council. Her biography is attached. Lee Koch is the treasurer and served in this capacity in 2000. Ol-�3 �-. 3. Evaluation • Description of the expected outcomes of your program or project, in terms of real changes in the lives of your constituents. Kids Voting Minnesota/Saint Paul will expand the number of community organizations participating in 2002 by 30% from 15 to 20. The program will e�tpand the number of cluldren participating in 2002 by 25% - 50% from 9,883 to 12,650 — 14,825. The number of schools participating will increase by 20% from 78 to 95. The number of funders far Kids Voting Minnesota/Saint Paul will increase by 20% from 12 to 15. • Description of how you will lrnow that you have achieved these outcomes, i.e. the outcome indicators you have identified and the methods you will use to measure your progress. Kids Voting wili report the increase in student participation by the number of ballots cast, the number of community organizations participating, the number of schools particaparing and the nuxnber of funders contributing. Since we haue only the 2000 program to use as comparison, Kids Vo6ng will be able to compare the 2002 program expansion through the amount of participation. We will have direct access to the data for reporting purposes. In addition, Kids Voting will work with researchers from the HHH Institute to evaluate the nnpact of the program through parental participation, lrnowledge of the elections process, and the total Saint Paul voter turnout. 4. Fundraisin¢ • Description of your short and longer-range fundraising strategies. Inirially, Kids Voring Minnesota/Saint Paul will rehun to the funders from 2000 to request their continued financial support. A fundraisin�development committee will be established to identify other prospects for funding. We will contact law firms, accounting firms, corporations and civic organizations for financial support. Each year that the Kids Voting program is active, more prospective funders will be added. The number of funders generally is a reflection of community support. Individual contributars will be added to the list as they are identified. • Statement of the percentage of your annual operating budget (and project budget, if applicable) that is expended on direct fundraising costs. a �.�3 �. It is anticipated that no more than 5% ofthe annual operating budget wili be expended on direct fundraising costs. Our proposed annual budget is attached. • Statement of the percentage of your annual operating budget which is expended on lobbying activities, if applicable. 5. Sianatures • Your application must be signed by your executive director and your board chair or his/her designee before it can be considered. 6. List of Appendices (to be submitted with ALL applications) • Current Internal Revenue Service letter which states that your organization is taY-exempt under Section 501(c)(3). If your original letter was issued before 1969, include a recent confirmation letter from the IRS. Note: Kids Voting Saint Paul is in the process of obtaining its 501 (c)(3) IRS designation. Presently, Kids Voting Minnesota acts as our fascal agent. • A copy of your most recent Annual Report. No annual report has been prepazed. • A copy of your most recent audited financial statement. If you do not have an audit, submit a board-approved unaudited year-end financial statement for the most recent year, showing eacpenditures and sources of revenue received. The final budget for the 2000 program is enclosed. • Current annual operating budget for your organizarion. • Percent of budget used for fundraising. No funds were spent on direct fundraising costs in 2000. We anticipate that no more than 5% an 2002, • List of current donors and list of proposals pending with other funding sources. The fundraising activities are now undenvay. We have received a$10,000 grant from the Saint Paul Pioneer Press and $1,000 from Wells Fargo. Proposals pending at this time are to Xcel Energy, U.S. Bancorp, Faegre and a�._r� �- Benson Foundation and the MN Women's Foundation. The groups we will be approaching for funding are as follows: The Saint Paul Foundation, EcoLab, 3M, SuperValu Foundation, Saint Paul Rotary Foundation, Ramsey County Baz Association, Ivlinnesota Life Foundation, Saint Paul Teachers Federation, law firms, accounting firms, and other civic organizations like the Jaycees, Junior League, etc. • If you are requesting funding for a special or capital project, submit the following: 1. Board-approved project budget, including projected income and expenses; 2. Total amount and sources of funds received or committed; 3. List of proposals pending with other funding sources. • Organizational chart. We do not have one at this time. The organization consists of an executive d'uector, volunteer coordinator and steering committee. • List of current Boazd members and officers. Attached