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D00638White — City Cierk Pink — Finance Dept. Canazy — Dept. Accounting Blue — Engineer Green — Contractoc • Na. o ao63g Date - 1 — g' 9 � CITY OF SAINT PAUL — OFFICE OF THE MAYOR ADMINISTRATIVE ORDER for CONTRACT CHANGE AGREEMENT N0. �_ ADMINISTRATIVE ORDER, Whereas, additions wlrich proved to be necessary to the Improvement described as_ Removal of Fuel Tanks known as Contract ]� 01405$ City Project No. L94-00-�6, Westside Equipment, Inc. , Contracta, is composed of the following: 1. Additional testing 2. Additional charges with concrete. 3. Additional testing bid amount. • Add $3,959.98 Add 1,266.00 Deduct 200.00 TOTAL ADD $5,025.98 ORDERED, That the City o[ Saint Paul, through its Mayor, approves the foregoing additions made in ac- cordance with the specifications in the sum of $ 5.025.98 , said amount to be added to the lump sum con- sideration named in the contract, known as contract �S- (1140ri8 , and which amount is to be financed from: Original Contract Sum $48,196.00 Change Orders to Date - 363.08 C94-3T101-0882-34098 Amount this Change + 5,025.98 New Contract Sum $52,858.90 I;T.9 '��_'�� 7-3f i9 �S� Westside Ec�uipment. Inc. ssist t ty A ,,� Contractor 1, r/ � 7/� � lg� gy letters dated March 13, 1995 & May 10, 19� � y�� Supt. of Parks & Recreation 19 /r/ Chief Engineer d of Department of Finance OS � �9— ���� rn �Z�_ ' D'uector of Ad istra ve Assistant to the Mayor and sampling at four (4) sites for cleaning and filling tank that was included in original �. . Parks and Recreation CONTACT PFASON & PHONE Ed Olsen � UST BE ON COUNqL AGENDA BV (DATt) NA TOTAL # OF SIGNATURE PAGES �nrE iNma�o � � / ��24/95, GREEN SHE 488-7291 �+ 1 NUYBEA FOA � A770FwEY NOUfING � BUDGEf DIflECfOR � � MAYOR (OR ASSIST (CLIP ALL LOCATIONS FOR SIGNATUR� , Approval of Contract Change Order Project: Removal of Underground Fuel Tanks _ PLANNING COMMISSION _ CML SERVICE COMMISSION _ CIB �MMRiEE _ � �� _ COMMENTS: _ DISTRICT WURT _ 54PPORTS WHICH CAUNqL O&IECTIVE? Why): � QO(n��� No. 4 8 6 INITALIDATE GTVCOUNpL C�TV CLERIC FlN. & MGT. SEflVICES �.� �5 SEP 71995 Several revisions to the contract have been necessary due to conditions found underground during the tank removal process. Work will be done according to new conditions found. None. ]VANTAGESIF NOT APPROVED: Work will not be done. / �� ���- 2$ 1995 �� ������� �AL AMOUNT OF TRANSACTION S 5� 025. 98 C0.ST/iiEVENUE BUDGETED (CIFiCLE ONE) /YES ) NO L..� FUNDINGSOUACE �IB ACTIVITYNUMBER C94-3T101-0882-34098 FINANCIAL INFORMATON: (EXPLAIN) D�a 9 U�.fh��e4 /. - n pt� � a� � � �� 1 rw . i � J • T�= St. Paul Parks and Forestrv 1224 North Lexinqton Parkwav St. Paul, Mirmesota ATTN: Ed Olsen JOB LOCATION: Como Golf Phalen Golf - Control Shop - Hiqhland Golf Watergate Marina CHANGE ORDER NUMBER: CHANGE ORDER DATE: 3/13/95 ORIGINAL CONTRACP AMOUNT: $4g,196.00 p;7��F�Ci:i�YN:i4Lef �Li�?�;�� X �D X DEDUCC 363.08 REVISED CONTRAC:P AMOUNT: 47,832.92 AMOUNT OF THIS CHANGE ORDER: X ADD DEDUCT 3,959.98 OUK COA7TRACT D7[7MBER: 014058 C�NTRACT AMOUNT TO DATE: $51,792.90 DESCRIPTI�I OF CHANGE ORDER: See attached sheets for additional environmental charges above base bid price. CUSTOMER: (VENDEE) VENDOR: WESTSI EQUIPMG�c �l �� AUTHORIZED SIG.: AUTHORIZED SIG.: y-✓ TITLE: TITLE: ��-�.--- DATE SIGNED: PURCHASE ORDER REQUIRED FOR CHANGE ORDER (S)? YES NO 902 Highway 55, Medina, MN 55340 Tel. 612-478-9572 Fax 672-478-2026 ir+- ; . March 13, 1995 • St. Paul Park and Forestry 1224 North Lexington Parkway St. Paul, Minnesota 55107 Attn: Fd Olsen Please find attached billings Westside has received from the environmental company that did the analysis for the Parks and Forestry tank removal during the fall of 1994. As bid items on the original bid for tank removal, Westsides bid included a base bid for this analysis. These are the basic tests performed at a tank removal site, required by the MPCA. If a site should require additional testing, these are then performed to MPCA standards and are billed to the customer as additional tests. I have listed each site where the Parks and Forestry had tanks removed, with our base bid and the additional charges we have just received. Base Bid 1. Como Golf 650.00 2. Phalen Golf 650.00 3. Merriam Park 650.00 4. Hamline Shop 1,150.00 5. Highland Golf 650.00 6. Watergate Marina 750.00 Total included in original bid $4,500.00 �'i • • 2,042.13 816.14 901.71 Total not included in base bid, $3,9595.98 additional charge. I have attached the invoices form the environment firm so that you will have a record of these charges and additional charges. Could you please submit these as change order #�5 for the tank removal. I appreciate your help in this matter and will keep you posted as to our completion for all of these sites. � Sincerely ' Jim Israe� Additional Charge 902 Highway 55, Medina, MN 55340 Tel. 612-478-9572 Fax 612-478-2026 ► ' iu � . • From: APPLIED ENGINEERING, 2905 Oak Lea Terrace Wayzata, MN 55391 Ph # 612-939-9095 Petrofund Reg #1165 INVOICE 03-Mar-95 #4476 ��� 71y95 INC. To: Joe Schmidt ,. - Westside Equipment 902 Hwy 55 Medina, MN 55340 Environmental Services; AE #4482; Como Golf Maint; PO #5890 ------------------------------------------------------------------------- Date � Item � Rate �Unit� Qty � Total � 21-Nov Document tank removal, obtain soil sample and laboratory analysis; provide report; HNU Meter; travel; supplies lab preparation; one sample Base Price 650.00 LS 1.00 650.00 Terms: Net 30 days 1.5� Interest after 30 days • _________________________________________________________________________ LS=Lump sum hr=hour mi=miles ea=each Sub Total 650.00 Please Pay $650.00 • irs. : • From: APPLIED ENGINEERING, 2905 Oak Lea Terrace Wayzata, MN 55391 Ph # 612-939-9095 � Petro£und Reg #1165 INVOICE 03-Mar-95 #4478 INC. To: Joe Schmidt Westside Equipment 902 Hwy 55 Medina, MN 55340 Environmental Services; AE #4482; Phalen Maint; PO #5892 _ _______________________________________________________________________ Date I Item � Rate �Unit� Qty � Total � 28-Nov Document tank removaI, obtain soil sample and laboratory analysis; provide report; HNU Meter; travel; supplies lab preparation; one sample Base Price Additional 650.00 100.00 LS ea i.00 2.00 650.00 2ti0..Dg Terms: Net 30 days I 1.5� Interest after 30 days • LS=Lump sum ------------------------------------------------------------- hr=hour mi=miles ea=each Sub Total 850.00 Please Pay �: � �� • � �� � � • From: APPLIED ENGINEERING� 2905 Oak Lea Terrace Wayzata, MN 55391 Ph # 612-939-9095 Petrofund Reg #1165 INVOICE 03-Mar-95 #4482 INC. To: Joe Schmidt Westside Equipment 902 Hwy 55 Medina, MN 55340 Environmental Services; AE #4482; Merriam Park; PO #5977 _ _______________________________________________________________________ Date � Item � Rate �Unit� Qty � Total � O1-Dec • LS=Lump Document tank removal, obtain soil sample and laboratory analysis; provide report; HNU Meter; travel; supplies lab preparation; one sample Base Price 650.00 LS 1.00 650.00 Terms: Net 30 days 1.5� Interest after 30 days -_________________________________________________________________ sum hr=hour mi=miles ea=each Sub Total 650.00 Please Pay $650.00 • <�c�6�� • From: APPLIED ENGINEERING, INC. 2905 Oak Lea Terrace Wayzata, MN 55391 Ph # 612-939-9095 Petrofund Reg #1165 • INVOICE 03-Mar-95 #4473A To: Joe Schmidt Westside Equipment 902 Hwy 55 Medina, MN 55340 Environmental Services; AE #4473: Hamline Ave, St. Paul; PO #5889 ------------------------------------------------------------------------- ------------------------------------------------------------------------- Date � Item � Rate �Unit� Qty � Total � ------------------------------------------------------------------------ ------------------------------------------------------------------------ O1-Dec 05-Dec Work Due to Petroleum Release Base Bid: Prepare Work P1an Mobilize/Demobilize Field: documentation, soil vapor measurements, and sampling for 1ab analysis HNU Meter Mileage Fi1m,Postage,Phone,Repro,Admin Prepare and deliv samples to lab Sample supplies & storage Report Laboratory Soil Sample Costs are Petrofund Eligible, Application help upon request. 40.00 40.00 40.00 90.00 0.30 50.00 40.00 15.00 40.00 100.00 hr hr hr day mi LS hr ea hr ea 3.00 2.00 2.00 1.00 50.00 1.00 1.50 1.00 1.00 6.00 120.00 80.00 80.00 90.00 15.�� 50.00 60.00 15.00 40.00 600.00 I Terms: Net 30 days 1.5� Interest after 30 days LS=Lump sum hr=hour mi=miles ea=each Sub Total Please Pay 1150.00 $1,150.00 • '► I/� • i • From: APPLIED ENGINEERING, 2905 Oak Lea Terrace Wayzata, MN 55391 Ph # 612-939-9095 Petrofund Reg #1165 INVOICE 13-Mar-95 #4473C INC. To: Joe Schmidt Westside Equipment 902 Hwy 55 Medina, MN 55340 Environmental Services; AE #4473: Hamline Ave, ______________________________________________ Date � Item � Rate Work Due to Petroleum Release: Add'1:Cliarge§ Above Base;Bi� 16-Nov 17-Nov 18-Nov 21-Nov • 12-Dec 15-Dec 22-Feb 28-Feb O1-Mar 02-Mar 03-Mar LS=Lump Field: documen_tation, soil vapor measurements and sampling for lab analysis Prepare MPCA Excavation Report Field: documentation, soil vapor measurements and sampling for lab analysis HNU Meter Mileage Prepare and deliver sample to lab Serco Lab Report #47598; Invoice #74357; Amt includes 15� markup Sample supplies and storage Serco Lab Report #47643; Invoice #74395; Amt includes 15� markup Sample supplies and storage Prepare MPCA Report Prepare MPCA Report Prepare MPCA Report Prepare MPCA Report Prepare MPCA Report Obtain USGS 7.5' Map St. Paul; PO #6229 -= �Unit� = Qty == � = Tota1 ==== � 40.00 hr 40.00 hr 40.00 hr 90.00 day 0.30 mi 40.00 hr 228.00 LS 15.00 ea 477.13 15.00 40.00 40.00 40.00 40.00 40.00 40.00 LS ea hr hr hr hr hr hr 3.50 140.00 0.50 20.00 5.00 200.00 1.00 90.00 40.00 12.00 1.50 60.00 1.00 228.00 5.00 75.00 1.00 4.00 8.75 0.50 2.75 2.75 1.50 0.75 477.13 60.00 350.00 20.00 110.00 110.00 60.00 30.00 Costs are Petrofund Eligible, Application help upon request. Terms: Net 30 days 1.5� Interest after 30 days ------------------------------------------------------------------ sum hr-hour mi ea 2042.13 Please Pay $'-2<~��_i�:s� • . ►i�. . • From: APPLIED ENGINEERING, 2905 Oak Lea Terrace Wayzata, MN 55391 Ph # 612-939-9095 Petrofund Reg #1165 • INVOICE 03-Mar-95 #4479A INC. To: Joe Schmidt Westside Equipment 902 Hwy 55 Medina, MN 55340 Environmental Services; AE #4479: Highland Maint.; PO #5891 _________________________________________________________________________ Date � Item , Rate IUnit� gty ( Tota1 � -------- ________________________________________ I Work Due to Petroleum Release I ' I Base Bid: 24-Nov 28-Nov Prepare Work Plan MobilizeJDemobilize Field: documentation, soil vapor measurements, and sampling for lab analysis HNU Meter Mileage Fi1m,Postaqe,Phone,Repro,Admin Prepare and deliv samples to lab Sample supplies & storage Report Laboratory Soil Sample 40.00 40.00 ' 40.00 90.00 0.30 50.00 40.00 15.00 40.00 100.00 hr hr hr day mi LS hr ea hr ea 3.00 2.00 2.00 1.00 50.00 1.00 1.50 1.00 1.00 1.00 120.00 80.00 80.00 90.00 15.00 50.00 60.00 15.00 40.00 100.00 Costs are Petrofund Eligible, Application help upon request. Terms: Net 30 days 1.5$ Interest after 30 days _________________________________________________________________________ LS=Lump sum hr=hour mi=miles ea=each Sub Total 650.00 Please Pay $650.00 • • From: APPLIED ENGINEERING, 2905 Oak Lea Terrace Wayzata, MN 55391 Ph # 612-939-9095 Petrofund Reg #1165 Field: documentation, soil vapor measurements and sampling £or lab analysis 5erco Lab Report #47733; Invoice #74397; Amt includes 15$ markup 5ample supplies and storage Prepare MPCA Report Prepare MPCA Report Prepare MPCA Report Prepare MPCA Report Obtain USGS 7.5' Map INVOICE 13-Mar-95 #4479C INC. To: Joe Schmidt Westside Equipment 902 Hwy 55 Medina, MN 55340 Environmental Services; AE #4479: Highland Maint.; PO #5891 _________________________________________________________________________ Date � Item � Rate �Unit� Qty � Total � ____________________________________________________________ _______________ Work Due to Petroleum Release Ad�'I�"Cliarges_ Abo_ve Ba_s_e Bic� I 28-Nov 15-Dec 24-Feb O1-Mar 02-Mar 03-Mar • LS=Lump 40.00 111.14 15.00 40.00 40.00 40.00 40.00 40.00 hr LS LS hr hr hr hr hr 2.50 1.0� 1.00 7.75 2.50 2.25 1.50 0.75 i` �-. �� � 419 95 � _-,. - �? v s: ,. 100.00 111.14 15.00 310.00 100.00 90.00 60.00 30.00 Costs are Petrofund Eligible, Application help upon request. Terms: Net 30 days 1.5� Interest after 30 days -------------------------------------- -----°----_____-__________ sum hr=hour mi=miles ea=each Sub Total 816.14 Please Pay $�8.ib : T�i � � �r, : • From: APPLIED ENGINEERING, 2905 Oak Lea Terrace Wayzata, MN 55391 Ph # 612-939-9095 Petrofund Reg #1165 �� INVOICE 03-Mar-95 #4477A INC. To: Joe Schmidt Westside Equipment 902 Hwy 55 Medina, MN 55340 Environmental Services; AE #4477: Watergate Marina; PO #5893 _ _______________________________________________________________________ Date ' Item � Rate IUnit, Qty I Total � ----------------------------------------------------------------------- Work Due to Petroleum Release I I I � I Base Bid: O1-Dec 05-Dec Prepare Work P1an Mobilize/Demobilize Fie1d: documentation, soil vapor measurements, and sampling for lab analysis HNU Meter Mileage Fi1m,Postage,Phone,Repro,Admin Prepare and deliv sampies to lab Sample supplies & storage Report Laboratory Soil Sample 40.00 40.00 40.00 90.00 0.30 50.00 40.00 15.00 40.00 100.00 hr hr hr day mi LS hr ea hr ea 3.00 2.00 2.00 1.00 50.00 1.00 1.50 1.00 1.00 2.00 � i �� �� 80.00 90.00 15.00 50.00 60.00 15.00 40.00 200.00 Costs are Petrofund Eligible, Application help upon reguest. Terms: Net 30 days 1.5� Interest after 30 days ------------------------------------------------------------------------- LS=Lump sum hr=hour mi=miles ea=each Sub Total 750.00 Please Pay $750.00 • ���.- . • From: APPLIED ENGINEERING, INC. 2905 Oak Lea Terrace Wayzata, MN 55391 Ph # 612-939-9095 Petrofund Reg #1165 INVOICE 13-Mar-95 #4477C To: Joe Schmidt westside Equipment 902 Hwy 55 Medina, MN 55340 Environmental Services; AE #4477: Watergate Marina; PO #5893 _________________________________________________________________________ Date � Item I Rate IUnit� Qty � Total � Work Due to Petroleum Release: AcTd_'1_' CTiarges Above. Base Bid: � 05-Dec 06-Dec 15-Dec 23-Feb 28-Feb O1-Mar • 02-Mar 03-Mar Field: documentation, soil vapor measurements and sampling for lab analysis Prepare MPCA Excavation Report Serco Lab fteport #47856; Invoice #74551; Amt includes 15� markup Sample supplies and storage Prepare MPCA Report Prepare MPCA Report Prepare MPCA Report Prepare MPCA Report Prepare MPCA Report Obtain USGS 7.5' Map Costs are Petro£und Eligible, Application help upon request. 40.00 40.00 116.71 15.00 40.00 40.00 40.00 40.00 40.�0 40.00 hr hr LS ea hr hr hr hr hr hr 4.00 0.25 1.00 3.00 5.75 0.50 3.00 2.75 1.50 0.75 160.00 10.00 116.71 45.00 230.00 20.00 120.00 110.00 6�.00 30.00 I Terms: Net 30 days I I I � 1.5� Interest after 30 days � LS=Lump sum hr=hour mi=miles ea=each Sub Total Please Pay 901.71 ��Q:T: 71 l�