D00395CITY OF SAINT PAUL
OFFICE OF THE MAYOR
�
Approved Copies to:
— City Clerk (Original)
— Fnazxe DepYs Accounting Division
— Requesting Dept.
ADMINISTRATIVE ORDER:
BUDGET REVISION
No: ����
Date: �Z �5
ADMINISTRATIVE ORDER, Consistent with the aufhority granted to the Mayor in Section 10.07.4 of the Ciry ChaRer and based on
the request of the Director oi the Department of Fnance & Management Senrices
to amend the 1994 budget of the Generel Fund fund, the Director
Fnance and Management Services Departrnent is authorized to amend said budget in ihe following manner.
DEPARTMENT & DIVISION:
LEDGEF,FUND,ACTNITY,OBJECT,PROJECT
Finance and Management Services
Real Estate
GL-001 01300-0111 Full Time Permanent
GL-00'I 0'1300-0219 Fees Other Professional Services
GL-001 01300-0221 Postage
GL-001 01300-0241 Printing
GL-001 01300-0242 Duplicating
� 001 01300-0244 Microfilming
001 01300-0297 Data Processing Service
GL-001 01300-0364 Letterheads & Envelopes
GL-001 01300-0857 Data Processing — Harduvare
All Other Spending
CH and CH Building Maintenance
GL-001 09170-0229 OtherCommunication
GL-001 09170-0857 Data Processing Hardware
All Other Spending
�
v , �..p v_..t,.�
Requested by: Department Director
•roved by: Budget irector `r _ �
CURRENT
BUDGEf
529,039
17,035
13,400
1,087
6,018
924
5,274
2,195
9,489
47,082
631,543
17,930
0
977,488
995,418
/ f !
Dat
i s�
Date
1Z' l`l�`��
Date
APPROVED
CHANGES
7,500
(2,500)
(6,000)
(500)
(5,000)
(500)
(3,000)
(1,000)
11,000
0
0
AMENDED
BUDGET
536,539
14,535
7,400
587
1,018
424
2,274
1,195
20,489
47,OS2
631,543
(2,000) 15,930
2,000 2,000
0 977,488
0 995,418
�oo3q
- Real 8state Division Date: 12/5 f 44 G�e She� Number: 34325
1 FPAKLMF'NP DIRECPDR CTl'Y COUNCY[.
Pelsou artd PLonc Numbcz i � d� A710RNL�SC 3 QFdLB
P�"e£"er Wlute 266-8850 '�`� C ' - �I � z nm�cTOx rrr.ncoouxrnivr
4 (LAOCOUNI7NG UNCCdI..RPSFARCH
ust be on Council Agenda by.
OTAL #E OP SIGI3A'1T3RL PAGPS 1 (CLIP ALL IACATIONS POR STGNATURE.)
crtox �ussreu: Approve the Adminisuauve Order £or a budget revision to cover shortage of salaries, to
urchase outdated computer equipment and to purchase computer for CHCH conference center.
ECOMMENDATIONS: APPROVE (A) OR REJECT (R) ERSONALSERVICECONTRACISMUSTANSWLR'i'HEFOLI.OWING:
PLANNING COMMISSION A STAFF 1. Has the peison/frm everworked under a contrnct for this department? YFS NO
C1VlL SERVICE COMM , . Has thi� peisoajfitm ever been a Ciry employee? YPS NO
Ci6 COMMITTEE _ , Does lltis petson/fum possess a skill not normaLL
y poscessed by aay
SUPPORTS 4tH[CH CWNCIL OBJECTIYE? fludget Curten[Ciryemployee? YES NO
lain all YES anave=s on a sepaiate sheet and attaCh.
N1TIATINCs PROB , ISSUE, OPPORTUNPPY (Who, What, Wheq W9ere, Why):
ea1 Estate's salary shortage was caused during the 1944 Budget process. It was anticipated that there
d be salary savings from three retirements, but only two retirements occuned.
e Real Estate Division has a network server and laser printer that aze on borrowed time (Way past their
seful life).
e CHCH Canference Center needs a laptop computer to help with presentations.
DVANT'AGESIFAr R .
Salaries - There will be no salary shortage.
quipment - Replacement will insure continued operation with efficient enhancement.
ptop - Presentauons could be created in presenter's office and then the disk would be used in the laptop.
ISADV AG IPAPPROVFD:
one
ISAD q ES IF NOT APPROVED: �
Salaries - There will be a salary shortage.
quipment - Frequent equipment failure will interrupt operations and/or a complete equipment breakdown
'll shutdown a11 operations.
ptop - Presentations would continue to be done with overheads and other antiquated materials.
otal Amount of Transaction $20,500 Cost/Revenue Budgeted YES NO
unding Source Activity Number RECEbVED �� "'�����
' ancial Information: (EYplain) DEC 15 1994 p�C 1`t 1g ��
CITY CLERf� r..�=�-� .
�
•
City of Saint Paul
Office of the Mayor
ADNIINISTRATIVE ORDER
BUDGET REVISION
No: 1 ' 3q 5
Date: � �- � J "��
ADMII�TISTRATIVE ORDER, Consistent with the authority granted to the Mayor in Section
10.07.4 of the C�ty Charter and based on the request of the Director of the Department of
Fa�ecutive Administration to amend the 1994 budget of the General Fund, the Director of
Finance and Management Services is authorized to amend said budget in the following manner:
DEPARTMENT & DIVI5ION: F�cecutive Administration
FUND jACTIVITY
CURRENT APPROVED AMENDED
BUDGET CHAI�TGES BUDGET
00100 MAYOR'S OFFICE
GI�001-00100-0254 Other-Travel, Training, Dues
GL-�(11-�(11IX1-0276 Office Equip & Furniture Repair
GL`(101-�010(1-�814 Other-Qffice Equipment
00100 All Other Spending
3,250
3,�
3,200
72A,436
(2,250)
(1,5(l�)
3,75�
1,000
1,50�
6,950
720,436
� j � �
Prepar�by: cti Manager Date �roved by: Mayor/Budget Director Date
•
1'r��� 12-/2-� �
by Department Director Date
DEPARTMEM/OFFICE/COUNqL DtiTE INRIA7E�
�3g5 N� 27469
r� Office, � � 12/2/94 REEN SHEE
CAMACT PERSON & PHONE INRIALIDATE INffIAVDA7E
DEPAFSMENT DiqECTOA CfTY GOUMCIL
arb Zusan, 266-8522 p�«N OCNATTORNEY CISYCLERK
NUPBEfl FOFi
ST BE ON C/JUPIGL AGENDA BY (DATEj p���N� BIfOGEf DIRECTOA O FlN. 8 MGT. SERV{CE$ DIR.
ORDER � µqYOR (�R ASSISTANn O
TOTAL # OP SIGNATURE PAGES (CLIP ALL LOCATIONS FOR SIGNATURE)
ACTION REQUESTED: .
Sign Administrative Order/Budget Revision transfering funds within the Executive
Administration budget to xeflect actual spending.
aECAMMENDATIONS: Approve (A) or Reject (R) pERSUNAL SERVICE CONTRACTS MUST ANSWER THE FOILAWING QUESTfONS:
_ PLANNING COMMISSION _ pV7L SEHVICE COMMISSiOPi �� Has this person/Firm ever worNetl untler a contrect for this tlepartment?
__ CIB COMMITiEE __ YES NO
2. Has this per5on/firm ever been a cfty employee?
_ SiAFF _ YES NO
_ o�5iraC7 COUAr _ 3. Does this person/firm possess a skill not normally possessed by any wrrent chy employee?
SUPPORTS WHICH COUNCIL O&IECTIVE7 YES NO
Explain afl yes answers on separete sheet anA anach to green sheet
INITIATINCa PROBLEM, ISSUE, OPPORTUNI7V (Who, What, When. W�ere. WPy):
1994 Budget was prepared by previous administration. Changes were necessary to reflect
actual spending. No additional funds are being requested.
VANTAGES IFAPPROVED.
udgee wi11 reflect actual spending.
DISADVANTAGES IFAPPROVED.
None.
RECEIVE�
�EC 151994
CITY CLER�
DISAD4APITAGES IF NOT APPROVED'
Funds will not be available in the 800s, where they are needed.
i07AL AMOUNT OF TRANSAC710N $ na COST/REVENUE BUDGE7Ep (CIRCLE ONE) YES NO
FUNDIIdGSOURCE GeReYa]_ Eund qC71VITYNUMBEH GI'—��1—��1�� u"'
FINANCIAL INFORMATION (EXPLAIN)