D00312�
APProved Copies to:
— City Clerk (Original)
— Finance DepYs Aecounting Division
— Requesting Dept
CITY OF SAINT PAUL
OFFICE OF THE MAYOR
ADMINISTRATIVE ORDER:
BUDGET REVISION
No: 7CO31 L
Date: [�
ADMINISTAATNE ORDER, Caisistent with the auihority graMed to the Mayw in Seetion 70.07.4 of the Ciry Chartar and based on
ihe request of the Director of tlie DepartneM of Finarice and Management Services
to amend the 7994 budget of fhe Generai fund fund, the Direc4
Fnance and Menagement Services DepaAment is autFarized to amend said budget in the fdiowing manner.
DEPARTMEI3T & DNiS{ON: CURREM APPROVID
LEDGER, FUND, ACTIVITY, OBJECT. PROJECT BUDGET CHANGES
Finance and Management Services
Citywide Information Services
GL-001 01115-0111 Full Time Permanent
GL-001 01115-0857 Data Processing Hardware
Accounting and Auditing
001 01150-0111 Full Time Permanent
Requested by: Department Director
�
928,965 (4,506)
103,148 17,559
AMENDED
BUDGET
924,459
120,707
620,689 (13,053) 607,636
1,652,802 0 1,652,802
oz f
Date
�oz,�y
Date
/a o��-�`��
Date
�003i2
DEPAR7MENT/OFFICE/COUNCIL DATE INITIA7ED y� 2 0 6 8 6
Finance and Management Services 10/26/94 GREEN SHEE
MRIAVDASE INRIAV6ATE
CONTACT PERSON & PMONE DEPARTMENT DIRE O CITY COUNCIL
Jim Snyder 266-8802 asswx � CffYATTORNEY � CRV CLERK
NUMBEft FOR ry-� BUDGET DIRECfOR � FIN. & MGT. SERVICES DIR.
BEONCOUNCILAGENDABY(DATE) RWiING LJ
OBDER �MpYOR(OfiASSISTANT) � F'inATOP -
T'OTAL # OF SIGNATURE PAGES (CL1P ALL LOCATIONS FOR SIGNATUR�
ACTION pE�UESTED:
Transfer existing spending authority to finance the Finance Management System
Disaster Recovery plan.
RECAMMENDA71oNS: approve (A) or Feject (fi) pERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWING QUESTIONS:
_ PLANNING COMMISSION __ CIVIL SERVICE COMMISSION �� Has this persoNfirtn ever worked under a contract for this depariment?
_ CIB COMMRIEE � YES NO
2. Has this person/firm ever been a crty employee?
— �'� — YES NO
_ DISTHICTCAVaT _ 3. Does this personMrm posuss a skill not normally possessed by any current ciry employee?
SUPPORTS WHICH COUNCIL O&IECTIVE? YES NO
Explaln ell yea answers on separate shcet antl attaeh to green sheet
INITIATING PROBLEM, ISSUE, OPPORTUNITV (WM, What, When, Where, Why):
Currently, a Disaster Recovery plan for the Finance system is being developed by staff in
the event of system failure. The City has an alternate site and part of the equipment
needed to process the financial systems in the event of a disaster. The plan requires
this equipment to be compatible with current hardware configuration. This request upgrades
the current equipment to meet these needs. The backup computer is used on a daily basis
for the Geographic Information System (GIS) application. Both the Citywide Information
Services and Accounting divisions have realized savings, due to vacant positions during
1994 and propose to use these savings to fund this project.
The Finance system will have a backup plan and in the event of a disaster will be able
to continue processing financial information.
DISADVANTAGES IFAPPROVED:
None " E2EGEIVED
OCT 31�1994 ,
C{TY CLERK
DISADVANTAGES IF NOTAPPROVED:
If the Finance system fails, the City will not be able to process any financial information
pay vendors, etc. The State Auditors have critized the City for not having a disaster
recovery plan for this system. If not corrected it will continue to be a comment
in the management letter.
70TAL AMOUNT.OF TRANSACTION $ 17 . 559 COST/REVENUE BUDGETED (CIRCLE ONE) VES NO
PUNDINGSOURCE O7.LSO. 01115 AC71VI7YNUMBER OOL— OI1SO� OLLLS
FINANCIAL INFORMATION: (EXPLAIN) �^ �� • � �
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