D002219C I T Y O F S A I N T P A U L
OFFICE OF THE MAYOR
Approved Copies [o:
• CKy Cierk (OriginaQ
•- Finance Dept's Accounting Division
-Requesting DePt
Appropriations:
Citizen Service O�ce
Citizen Service Office
CNizen Service Office
Citizen Service �ce
Citizen Service Office
City Attorney
City Council
Financial Services �ce
Fire and Safety Services
Human Resources
Human Resources
Mayor
Mayor
Parks
Police
Police
TMS - Administration
TM5 - Contrect & Analysis
TMS - Information services
TMS - Risk
,poo �at9
r,o: »aoz�
Uate: �1/20/02
ADMINISTRATIVE ORDER, Consistent with the authority granted in Sedion 10.07.3 of the City Charter and based on the request
of the staff of the Budget Section to amend the 2002 budget of the General Fund, the Mayor is reporting a reduction in revenue
and appropriations for City Council review, thereby authorizing the Director of the Department of Financiai Services to amend
said budget in the following manner:
�EPARTMENT&DNISION: CURRENT APPROVE� AMENOED
FOND ANO ACTNITV: HUDGET CHANGES BUDGET
Revenue:
Department Share
Department Share
�
ADMINISTRATIVE ORDER:
BUDGET REVISION
001-00000-9830 Use of fund balance
001-01119-7499 Trnnsfer In - Intrafund
001-00250-0857
001-00251-0857
001-00252-0857
001-00256-0284
001-00258-0284
001-00200-0284
001-00001•0284
001-00110-0284
001-05002-0284-50619
001-00165-0251
001-00165-0284
001-00100-0284
001-00100-0289
007-03140-0293
001-04301-0395-40047
001-04310•0370-40050
001-01001-0370
001-00153-0370
001-01115-0284
001-01370-0284
9,484,150.00
70,000.00
4,000.00
4,62426
18,644.31
5,600.00
2,800.00
35,955.00
44,852.00
7,300.00
40,000.00
5,000.00
9,630.00
7,100.00
1,000.00
253,959.00
20,000.00
34,580.00
2,�OU.U�
1,563.00
30,192.00
5,950.00
(123,168.34)
(70,000.00)
(193,168.34)
(2,t0a.98)
(3,157.47)
(2,104.98)
(2,985.65)
(2,800.00)
�17,688.12)
(20,598.00j
(6,140.55)
(19,863.82)
(1,975.85)
(9,630.00)
(7,100.00)
(267.43)
(39,199.42)
(7,720.20)
(25,903.40)
(643.53)
(643.53)
(20,710.82)
(1,930.59)
(193,168.34)
CF 96-828 auihorized the implementation of the PC Replacement Program. One element of that resolution directed that
department hutlgets contribute some portion of the cost for each machine. By makin9 the budget redudions above, the
appropriate General Fund department budgets will, in effect, be charged with that contribution.�
This tmnsaction is a paR of the billing for the 20�2 PC Replacement Prograzn. These entries
department share of the cost of replacing the PC's originally leased in 1999, with new lea�kt�
y�� /� i-.� 1 1 �LO�O�
Preparetl by: �ate
• 7��—G ��- r�/�a�� z
s a portion of the
in 2002. /?
Mayor � ( � �
l
9,360,981.66
0.00
1,895.02
1,466.79
16,539.33
2,614.35
0.00
18,266.88
24,254.00
1,159.45
20,136.18
3,024.'15
o.00
0.00
732.57
214,759.58
12,279.80
8,676.60
1,356.47
919.47
9,481.18
A,019.4�
�
Requestetlby: DeparbnernDhectoi Date
�F1n�a tni�
DEPA&TQtENT(�EPICP/COUNCQ. PAiEQJlT1A]EO (/ v v NSJIf 7'
�
F�nancialsen�icesoffice 11�2oloz GREEN SHE N�• 114 21
(:UNTA(.KP£RStN�APn(Xi£ T� DFPARTMENCD�RECTUR ✓ � (:tTYWUdCtI
Peter Butler 266 - 8547 � cr�vwrrowuer � crnc,.ewc
� El[JANCIAI.SFRVICFSDIR 1� � FINANCW.SEftVIC6ACL'1'
tApplicable � MAYOR(ORASStSTAN'n ✓ �
AL # OF SIGNATURE PAGES: 1 (CLIP ALL LOCATIONS FOR SIGNATURE)
Amend the 2002 budget - P.pproval and City Gourtcil review of the attached administraGve order implementing the department
Generai Fund budget changes under the PC Replacemer�t Pro9ram, as directed by CF 96-828. This is the last
transaction for the 2002 PC Replacement program wlth charges against the 2002 budget.
rzECO�uwnoNS: n wxa•a [x> �
runnvn,wmnvna��rv i. rw wv �uwu�u eva wu�w uuuer x wuiresz ior wu uc�wrunnur
LItlWMMIIIGE ILJ LVV
uvu.atrcvx,et,�mm�aa�urv <. na� uu� yenmv�xui ever ocen aeuy emywyrK�
A >Iq{'! IG.I 1VV
�. Lue�+ uus ye�ouiiw� yusieas a aKw noi nom�wy pusaesacu uy arry currcru ciry emproyeer
YLJ 1VV
4. U fOli FICI]Ull / IIIIf� E ISYKCICII VCIIUUI'
IW 1VV
(F�cplain aLL yes answers on sepazatr s6eet and attac6 to green sheet)
INl'N."fING PROBLEM, ISSUE, OPPORTUNIiY (WAO, Wba4 W6eq VJhae, Why):
CF 96-898 set the policy on the workings of the City's PC Replacement Program. One portion of that policy directed ihat depactment budge[s
absorb a portion of the costs associated with leasing the PCs. By making the department spending budget reductions in the attached administrative
order, the appropriate General Fund deparhnent budgets will, in effect, be charged with their conhiburion. The green sheet for CF 96-828
aclaiowledged that the recommended policy, if approved, would trigger other department transfers. The attached transfer is for only the General
Fund's owner budgets share. Some costs were also assessed to specia] funds budgets by way of the interdepartmental inwice billing process.
ADVANtAGbSiFAPPROVED
The policy enacted by CF 96-828, relating to depazdnem chuges for PCs, wi11 be carried out.
-he accounting piactices recommended by the Director of Financial Services wi11 be followed. Tlils action is iden6cat to that processed in 1996-2001.
DISADVqN'IAGESIPwPPROVED:
None.
DLSADVANTAGPS OF NOTAPPROVED:
The policy enacted by CF 96-828, relating to depuhnent chazges for FCs, will not be carried out.
ronv.,vaou�vroerxarrsncnoN $193.168.34 costmeveNVaswcrren�cvnc,.eore� vea xo
euNnincsomcce General Fund nacvrrrnvnmex_ Variousgeneral fund acriviries
FINANCW,SNEORMAiION:(P.xRLAL`� �
The department share for PC wsts for special funds will a]so be reflected 'm some administrarive transfers and many of those transfers have already
been presented for Ciry Council informational review.
�