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9/4-9/8/2006 Meetings for the week of September 4th - September 8th Page 1 of 1 Li The City of Saint Paul IA* *NM Meetings for the Week of mrimpai September 4th, thru September 8th, 2006 MONDAY - September 4th Labor Day Holiday, Offices Closed TUESDAY - September 5th Legislative Hearing 10:00 AM Room 330, City Hall Legislative Hearing 1:30 PM Room 330, City Hall WEDNESDAY - September 6th *Budget Committee 9:00 AM Council Chambers, City Hall Ad Hoc Legislative Agenda 1:00 PM Council Chambers, City Hall Committee Library Agency Board Meeting 2:30 PM Council Chambers, City Hall *City Council --- see Agenda 3:30 PM Council Chambers, City Hall Community Health Services 555 Cedar St-St. Paul, 2nd fl. lib., Advisory Committee 5:30 PM parking behind the build. *City Council Public Hearing 5:30 PM Council Chambers, City Hall THURSDAY - September 7th No Meetings Scheduled FRIDAY - September 8th Planning Committee 8:30 AM Room 40, City Hall *Cablecast live and repeated on Saint Paul Channel 18. Interpreter service for the hearing impaired will be provided at public meetings upon request. Request can be made by calling(651)266-8509(Voice and TDD)Monday thru Friday, 8.00 A.M. to 4:30 P.M. A minimum of two days notice is required. For more information on any of these meetings,you can send Email to: citizen.service*ci.stpaul.mn.us, or call the Saint Paul Citizen Service Office at 651-266-8989 http://www.ci.stpaul.mn.us/depts/meetings.html 9/6/2006 ST PAUL CITY IL CITY OF SAINT PAUL r'`'I VED Dept. of Planning and Public Hearin AUG 2 8 2006 Economic Development 651)266-6589 AAAA Fa : (651)228-3220 CITY CLERK File# 06-066-410 Purpose: Combined Plat for Eastern Heights Addition to create 17 residential parcels and 1 outlot Property Address: 1591 Christie Place,Area bounded by Germain, Larpenteur, Prosperity&Christie Place File Name: Kerwin's Outlots/Eastern Heights Addition Hearing Date: Wednesday, September 6, 2006, at 5:30 p.m. You may send written comments to the City Council at the address listed on the reverse side of this Location of Hearing: card. Please call 651-266-6639, or e-mail City Council Chambers patricia.james@ci.stpaul.mn.us, or call your District Third Floor Council representative at 651-774-2220,if you have City Hall!Court House any questions. 15 West Kellogg Blvd. Mailed Auaust 25. 2006: AUG-31-2006 15:33 RAMSEY COUNTY MANAGER 651 266 S039 P.2ii ,doodie' 15 W.Kellogg Blvd.#250 StPaul,MN 55102 Ramsey C � t � � Phone:551-266-8001 Far 651-266-8039 piFcFIVEa FaxAUG 31 2046 CI T YcLEAK To: Terry Devine 6-8871 From: Bobbie Crancer 651-266-8001 Shari Moore 6-8919 Jolly Mangine 6-2264 Kevin Duchschere 227-9371 Fair: Date: 8`3/— 06 Phone: Pages: Re: Ramsey County Board Meeting Notice CC: ❑ Urgent 0 For Review 0 Please Comment 0 Please Reply 0 Please Recycle •Comments: AUG-31-2006 15:33 RAMSEY COUNTY MANAGER 651 266 8039 P.U2 ' /11 ' MEETING NOTICE BOARD OF RAMSEY COUNTY COMMISSIONERS 15 W. KELLOGG BLVD., ST. PAUL, MN 55102 SEY COUNTY 651 266-8350 Monday, September 4, 2006 LABOR DAY HOLIDAY Tuesday, September 5, 2006 NO COUNTY BOARD MEETING Wednesday, September 6, 2006 8:30 a.m. Metro Transitways Development Board 125 Charles Avenue, St. Paul 10:30 a.m. Metropolitan Emergency Services Board Executive Committee 2099 W. University Avenue, St. Paul 12 noon Public Officials Luncheon featuring St. Paul School Board Chamber of Commerce Center 401 N. Robert Street, #150 1:30 p.m. Budget Hearings Room 220 Court House, Large Conference Room Thursday, September 7, 2006 8:30 a.m. Budget Hearings Council Chambers, Third Floor, Court House Friday, September 8, 2006 8:30 a.m. Budget Hearings (Public Testimony) Council Chambers, Third Floor, Court House Advance Notice September 12, 2006 - 9:00 a.m. County Board Meeting — Council Chambers September 19, 2006 - 9:00 a.m. County Board Meeting — Council Chambers September 26, 2006 - 9:00 a.m. County Board Meeting — Council Chambers Page 1 of 1 Christine Haas - Fwd: new time for Ad Hoc Legislative Agenda Committee Meeting on 9/6/06 From: Shari Moore To: Haas, Christine Date: 8/31/2006 8:56:00 AM Subject: Fwd: new time for Ad Hoc Legislative Agenda Committee Meeting on 9/6/06 >>> Donna Sanders 8/31/2006 8:55 AM >>> Good morning Shari, The Ad Hoc Legislative Agenda Committee meeting originally scheduled for 2:00 p.m. on 9/6 has been shifted to 1:00 p.m., to allow for a 2:30 p.m. Library Special Budget Meeting. fyi file://C:\Documents and Settings\Haasc\Local Settings\Temp\GW}00001.HTM 8/31/2006 ( 5 Saint Paul City Council P A U L *it Public Hearing Notice AAAA • Parking Lot Operation and Maintenance Charges OWNER OR TAXPAYER PROPERTY ADDRESS RECEIVED FILE#18744 AUG 1 8 2006 PARCEL ID CITY CLERK PROPERTY TAX DESCRIPTION PURPOSE To consider approval of the service charges for the operating expenses for the parking lot at: ARCADE AND CASE FOR 2007. THE TIME: WEDNESDAY,SEPTEMBER 6,2006 AT 5:30 P.M. PUBLIC HEARING PLACE: City Council Chambers,3rd Floor City Hall-Court House Written or oral statements by any owner will be considered by the Council at this hearing. SERVICE The proposed service charge for the above property is $. Your final service charge will be CHARGE the amount approved by the City council at the public hearing. The amount specified on INFORMATION this notice is the amount that is being recommended to the City Council for approval. The proposed service charge roll for this project is available for review in the Real Estate Division, 25 W 4th Street— 10th Floor, City Hall Annex. NOTE: THIS IS NOT YOUR BILL. YOU WILL RECEIVE AN INVOICE AFTER THE HEARING SPECIFYING THE AMOUNT APPROVED BY THE CITY COUNCIL WITH INSTRUCTIONS ON HOW TO PAY THIS SERVICE CHARGE. CONTINUED ON REVERSE SIDE NOTIFICATION DATE 08/18/06 QUESTIONS Call (651)266-8858. City staff will be available to answer any last minute questions on this project in Room 140 City Hall the same day as the hearing. APPEAL City Council decisions are subject to appeal to the Ramsey County District Court according to Minnesota State Statute, Chapter 429. For an appeal to be valid, a written objection, signed by the affected property owner, must be filed with the municipal clerk PRIOR to the Ratification Hearing or presented to the presiding officer at the hearing. You must first file a notice stating the grounds for the appeal with the City Clerk within 30 days after the order adopting the service charge. You must also file the same notice with the Clerk of District Court within 10 days after filing with the City Clerk. NOTE: Failure to file the required notices within the times specified shall forever prohibit an appeal from the charge. Regular payments are to be made even if a service charge is under appeal. If the appeal is successful,the payments will be refunded. NOTICE SENT BY THE REAL ESTATE DIVISION DEPARTMENT OF PUBLIC WORKS 25 W 4TH STREET—10TH FLOOR—CITY HALL ANNEX SAINT PAUL,MN 55102-1613 - ST. PAUL CITY COUNCIL PUBLIC HEARING NOTICE PARKING LOT OPERATION AND MAINTENANCE CHARGES Dear Property Owner: City Council Ward # 6 Planning District # 05 File No. 18744 PURPOSE To consider approval of the estimated operation and AND maintenance costs for the Arcade/Case parking lot LOCATION for 2008. HEARING DATE Wednesday, September 6, 2006 at 5:30 p.m. in the AND PLACE City Council Chambers, 3rd Floor City Hall - Court House. FINANCING If the Council approves this project, all of the costs INFORMATION will be assessed against benefitted properties after ratification. The estimated charges are as follows: TOTAL ESTIMATED OPERATING COSTS: $1 ,500 QUESTIONS? Assessments: 266-8858 Notice sent August 18, 2006 by the Real Estate Division Department of Public Works Room 1000 City Hall Annex Saint Paul, Minnesota 55102 (ptpcasenot.wpd) S A I N, Saint Paul City Council J P n U L Alt Public Hearing Notice AAAA • g Parking Lot Operation and Maintenance Charges OWNER OR TAXPAYER PROPERTY ADDRESS FILE#18746 PARCEL ID PROPERTY TAX DESCRIPTION PURPOSE To consider approval of the service charges for the operating expenses for the parking lot at: GRAND AND SNELLING FOR 2007. THE TIME: WEDNESDAY, SEPTEMBER 6,2006 AT 5:30 P.M. PUBLIC HEARING PLACE: City Council Chambers, 3rd Floor City Hall-Court House Written or oral statements by any owner will be considered by the Council at this hearing. SERVICE The proposed service charge for the above property is $. Your final service charge will be CHARGE the amount approved by the City council at the public hearing. The amount specified on INFORMATION this notice is the amount that is being recommended to the City Council for approval. The proposed service charge roll for this project is available for review in the Real Estate Division, 25 W 4`h Street— 10th Floor, City Hall Annex. NOTE: THIS IS NOT YOUR BILL. YOU WILL RECEIVE AN INVOICE AFTER THE HEARING SPECIFYING THE AMOUNT APPROVED BY THE CITY COUNCIL WITH INSTRUCTIONS ON HOW TO PAY THIS SERVICE CHARGE. CONTINUED ON REVERSE SIDE NOTIFICATION DATE 08/18/06 QUESTIONS Call (651) 266-8858. City staff will be available to answer any last minute questions on this project in Room 140 City Hall the same day as the hearing. APPEAL City Council decisions are subject to appeal to the Ramsey County District Court according to Minnesota State Statute, Chapter 429. For an appeal to be valid, a written objection, signed by the affected property owner, must be filed with the municipal clerk PRIOR to the Ratification Hearing or presented to the presiding officer at the hearing. You must first file a notice stating the grounds for the appeal with the City Clerk within 30 days after the order adopting the service charge. You must also file the same notice with the Clerk of District Court within 10 days after filing with the City Clerk. NOTE: Failure to file the required notices within the times specified shall forever prohibit an appeal from the charge. Regular payments are to be made even if a service charge is under appeal. If the appeal is successful,the payments will be refunded. NOTICE SENT BY THE REAL ESTATE DIVISION DEPARTMENT OF PUBLIC WORKS 25 W 4TH STREET— 10TH FLOOR—CITY HALL ANNEX SAINT PAUL, MN 55102-1613 ST. PAUL CITY COUNCIL PUBLIC HEARING NOTICE PARKING LOT OPERATION AND MAINTENANCE CHARGES Dear Property Owner: City Council Ward # 3 Planning District # 14 File No. 18746 PURPOSE To consider approval of the estimated operation AND and maintenance costs for the Grand/Snelling LOCATION parking lot for 2008. HEARING DATE Wednesday, September 6, 2006 at 5:30 p.m. in the AND PLACE City Council Chambers, 3rd Floor City Hall - Court House. FINANCING If the Council approves this project, all of the costs INFORMATION will be assessed against benefitted properties after ratification. The estimated charges are as follows: TOTAL ESTIMATED OPERATING COSTS: $10,000 QUESTIONS? Assessments: 266-8858 Notice sent August 18, 2006 by the Real Estate Division Department of Public Works Room 1000 City Hall Annex Saint Paul, Minnesota 55102 (ptpg ran dnot.wpd) sA I N Saint Paul City Council P A U L Public Hearing Notice Public Improvement Construction OWNER OR TAXPAYER COUNCIL DISTRICT#2 PLANNING COUNCIL# 17 FILE#19028 CITY OF ST PAUL PROPERTY ADDRESS 25 4TH ST W SUITE 1000 465 WACOUTA ST ST PAUL MN 55102-1692 PARCEL ID 31-29-22-44-0612 PROPERTY TAX DESCRIPTION SIBLEY PARK APARTMENTS 2ND ADDITION VAC ST ADJ&OUTLOT A THE TIME: WEDNESDAY, SEPTEMBER 6,2006 AT 5:30 P.M. PUBLIC PLACE: City Council Chambers,3rd Floor City Hall-Court House HEARING Written or oral statements by any owner will be considered by the Council at this hearing. PURPOSE To consider approval of the proposed project as follows: IMPROVING THE AREA KNOWN AS WACOUTA COMMONS PARK BY INSTALLING A 3-GLOBE AND 5-GLOBE STYLE ABOVE STANDARD STREET LIGHTING SYSTEM. ESTIMATED If the City Council approves the project, all or part of the cost will be assessed against the ASSESSMENT benefitted properties. The ESTIMATED assessment for the above property is $29,106.00 INFORMATION NOTE: THIS IS NOT A BILL! Please see PAYMENT INFORMATION on the reverse side of this notice ESTIMATED LIGHTING 882 .00 X $33 .0000/foot = $29,106.00 ASSESSMENT CALCULATION CONTINUED ON REVERSE SIDE NOTIFICATION DATE 08/18/06 SHOULD THE COUNCIL APPROVE THIS PROJECT, YOUR ASSESSMENT WILL BE COLLECTED ACCORDING TO THE FOLLOWING PROCEDURE! PAYMENT When the construction, which will begin some time after approval of the project, has INFORMATION been completed or substantially completed, you will be notified of another public hearing, which will occur either in the same year as the construction or the year following the construction. This public hearing is called "RATIFICATION OF ASSESSMENTS", at which time the City Council will consider the approval of the assessments for the project. You will receive more information at the time of the Ratification of Assessments public hearing concerning the number of years the assessment will run and the interest rate. A few days after the ratification of assessments, you will receive an invoice. You will then have the opportunity to pay all or part of your assessment within 30 days without interest. Any remaining balances will be collected with your property taxes over a period of 1 to 20 years. Partial payments of$40.00 or more will be accepted at any time. DEFERRED Persons 65 and older or retired by virtue of a permanent and total disability may qualify PAYMENTS for deferred payment of special assessments. If it would be a hardship and you homestead the property, you may apply for deferred payment following approval of the Ratification of Assessments by the City Council. This plan will defer payment, it will not forgive the payment. During the deferral period interest will continue to accrue. For more information on deferments, please call 651-266-8858. CONNECTIONS If the project is for a storm sewer and/or street paving, you may request new connections for storm sewer, sanitary sewer or water main. As installation at a later date will be more expensive, we suggest you consider installation of these connections at this time for vacant properties. Also, if you have a connection that is faulty, broken or deteriorated, you may have it repaired during construction of the project. The Public Works Department will notify you if your connection needs repair. New connections and repaired connections will be assessed. INFORMATION For the benefit of those who will be unable to attend the hearings, Cablevision will carry the program live on Channel 18 at the scheduled time shown on the reverse side of this notice. QUESTIONS Please call 651-266-8858 for questions about assessments. For questions regarding construction, please see the enclosed sheet. NOTICE SENT BY THE REAL ESTATE DIVISION DEPARTMENT OF PUBLIC WORKS 25 W 4TH STREET— 10TH FLOOR—CITY HALL ANNEX SAINT PAUL, MN 55102-1613 t -\ -� -- II p I I I I I 11110 0 0 101Ww-i 0 0 0 0 Oliv 0 p p W P.1 I PI' ' WALL Z �Q z o 0 < 0 < &-N CD eN n, WA i'UTA ST, (i)- L 1 0 eW t0 V 1= SIBLEY ST, El _ 0 m Fiji" Li TEMPERANCE ,�►. Page 1 of 1 Christine Haas - Fwd: Budget workshop dates From: Shari Moore To: Haas, Christine Date: 7/18/2006 11:15 AM Subject: Fwd: Budget workshop dates I had Margaret include you in this list you so can put these on the weekly meeting lists and on the chambers calendar. Let me know if you have any questions. thanks >>> Margaret Egan 7/18/2006 11:12 AM >>> Good morning all - Here are the dates for upcoming budget workshops - take note that the workshop scheduled for 10 am tomorrow morning(Jul 19)has been postponed to 9 am on August 9. The dates are: dnesday, August 2 - Noon to 1 pm - Mayor presents budget at Wellstone Center Auditorium Wednesday, August 9 - Budget workshop - 9 am to Noon -Topics include ROW plan, RCVC projections, and overview of the 2007 budget proposal by OFS /Friday, August 18 - 9 am to Noon - budget workshop V=riday, August 25 - 9 am to Noon - budget workshop NANednesday, September 6 - 9 am to Noon - budget workshop VWednesday, September 13 - maximum tax levy adopted at regular CC meeting ✓Friday, September 15 - 9 am to Noon - budget workshop Friday, September 22 - 9 am to Noon - budget workshop All workshops will be held in the Council Chambers. Margaret A. Egan Chief Budget Analyst Office of the City Council Email: margaret.egan@ci.stpaul.mn.us Phone: 651.266.8564 file://C:\Documents and Settings\Haasc\Local Settings\Temp\GW}00001.HTM 7/20/2006 Page 1 of 1 Christine Haas - Budget workshop dates From: Margaret Egan To: Benanav, Jay; Bostrom, Dan; Harris, Pat; Helgen, Lee; Lantry, Kathy; Montgomery, Debbie; Thune, Dave Date: 7/18/2006 11:12 AM Subject: Budget workshop dates CC: Beese, Bruce; Benson, Barb; Biales, Ellen; Birkholz, Jean; Broermann, Carol; Devine, Terry; Dunn, Jennifer; Erichson, Gary; ewillems@visitsaintpaul.com; Geurs, Robert; Haas, Christine; Hurley, Todd; jreid@marsden.com; Kline, Ron; Maczko, John; Marshall, John; McCarthy, John; Moloney, Trudy; Moore, Shari; Novak, Carol; Prince, Jane; Renstrom, Scott; Sanders, Donna; Smith, Matt; Swanson, Donna; Tyler, Renee; Wirka, Jason; Xiong, Ka Good morning all - Here are the dates for upcoming budget workshops - take note that the workshop scheduled for ZO am tomorrow morning(Jul 19)has been postponed to 9 am on August 9. The dates are: Wednesday, August 2 - Noon to 1 pm - Mayor presents budget at Wellstone Center Auditorium Wednesday, August 9 - Budget workshop - 9 am to Noon -Topics include ROW plan, RCVC projections, and overview of the 2007 budget proposal by OFS Friday, August 18 - 9 am to Noon - budget workshop Friday, August 25 - 9 am to Noon - budget workshop Wednesday, September 6 - 9 am to Noon - budget workshop Wednesday, September 13 - maximum tax levy adopted at regular CC meeting Friday, September 15 - 9 am to Noon - budget workshop Friday, September 22 - 9 am to Noon - budget workshop All workshops will be held in the Council Chambers. Margaret A. Egan Chief Budget Analyst Office of the City Council Email: margaret.egan@ci.stpaul.mn.us Phone: 651.266.8564 file://C:\Documents and Settings\Haasc\Local Settings\Temp\GW}00001.HTM 7/18/2006 INI SAINT PAUL - RAMSEY COUNTY - 404, COMMUNITY HEALTH SERVICES 1111% A A A A ADVISORY COMMITTEE TO THE SAINT PAUL CITY COUNCIL AND THE RAMSEY COUNTY BOARD OF COMMISSIONERS 555 Cedar Street Saint Paul,Minnesota 55101-2260 RAMSEY COUNTY 651-266-1200 MEETING NOTICE itnr.iV&o ci4116 WEDNESDAY, SEPTEMBER 6 2006 2 e 20 Ty 06 *** NOTE NEW MEETING LOCATION ***cLER" SAINT PAUL - RAMSEY COUNTY DEPARTMENT OF PUBLIC HEALTH 555 CEDAR STREET - SAINT PAUL 2ND FLOOR LIBRARY Parking Available Behind the Building AGENDA 1. Call to Order/Introductions 2. Public Health Emergency Preparedness Update (Robert Einweck, Public Health Preparedness Manager) 3. Chair and Director Reports 4. Adjourn CHSAC Public Meeting will begin at 5:30 p.m. NEXT MEETING OCTOBER 4, 2006 PACKET ENCLOSURES 1. June 7, 2006 Meeting Minutes ** Attention CHS Advisory Committee Members ** Please contact Jan Pierson if you will not be attending the meeting: Phone: 651-266-2408 E-Mail: jan.pierson@co.ramsey.mn.us • • N SAINT PAUL - RAMSEY COUNTY - COMMUNITY HEALTH SERVICES AAA* ADVISORY COMMITTEE TO THE SAINT PAUL CITY COUNCIL AND THE RAMSEY COUNTY BOARD OF COMMISSIONERS 555 Cedar Street Saint Paul,Minnesota 55101-2260 RAMSEY COUNTY 651-266-1200 MINUTES COMMUNITY HEALTH SERVICES ADVISORY COMMITTEE JUNE 7, 2006 MEMBERS PRESENT MEMBERS EXCUSED MEMBERS ABSENT Rhoda Erhardt Mary Ackerman Coral Garner Kristine Gjerde Hanna Cooper Sheri Smith Debbie Ibarra-Luna Soyini Guyton Bruce Larson Alyssa Vang Regina Rippel STAFF PRESENT Jack Rossbach Rob Fulton Barbara Rowe Richard Ragan Tyler Schmidtz Esther Tatley Mark Wolf Jack Rossbach chaired the final meeting of the program year. Rob Fulton gave the Director's updates that included information on the following topics: • The County Board will be discussing an ordinance drafted by the Department to deal with meth labs in homes and public health nuisances. 2/3 of the cities within the County already have ordinances. The County ordinance would be redundant. Taking Sudafed meds off the shelves has drastically reduced the number of meth related environmental problems, however the use of meth is still going up. It is a drug problem of white males and females. • The Department will present a workshop on Refugee Health and TB. The anticipated arrival of the Karen people from Myanmar has not yet occurred. They were prevented from entering the USA under the terrorist act because of the civil war in Myanmar. Betty McCollum and Norm Coleman obtained a legislative waiver and now they will be coming to Saint Paul. • The American Lung Association of Minnesota has a brochure with a step-by-step way to reduce asthma triggers in the home. Written in four languages, it will be distributed to clinics and schools. Contact the ALA for copies. The Department's program to reduce asthma triggers by supplying mattress and pillow covers, dehumidifiers, hepa vacuums and 2 visits by public health nurses has reduced visits to hospital emergency rooms and reduced the need for medications. The cost is $4590/household and we hope to serve approximately 175 households. 1 • Commissioner Toni Carter conducted a "Meet the Commissioner" session with approximately 35 persons to discuss good nutrition, increasing exercise, reducing stress, and pregnancy care. The River of Life program is about smoking prevention. • The Department's 2006/07 budget has been approved. There was a possible $278K shortfall, but that has been resolved. Now the budget process looks at the new performance goal areas and outcomes. The Department's performance outcomes will be linked to infection disease prevention and improving children's health. The goals will be community goals as we work with others to accomplish our mission. Mr. Jack Rossbach Jack Rossbach was honored for his 6 years of service on the CHSAC. Jack was recognized for his dedication, active participation, enthusiasm, lively debates, breadth of knowledge regarding public and environmental health, and his compassion for the citizens of Ramsey County. The Next Program Year (September 06-June 07) At the last meeting Rob discussed some of the topics that he would like to see presented and discussed during the next program year. The topics include: • Immunizations and the gaps in rates between ages 1 and 5 years old. • CHS planning. A community assessment is conducted every 5 years. Staff will be actively engaged in the planning process beginning in the fall of 06. The committee will be asked to critique both the process and the final product. There will be 6 primary focus areas and 6 action plans. • Staff are beginning to implement what is called Wakanheza "lite" and would like to present to the CHSAC. • Universal Health Care coverage for at least children will be a hot topic around election time and the committee should investigate the ramifications of such a system. • The committee will be asked to investigate the social marketing of public health. Committee members came up with additional topics of interest to them and the topics include: Rhoda — Children's sports injuries and concussions/ prevention and care. Kristine —Standard Health Care Policy as put forth by Dave Durenberger at the MPHA Meeting. Barbara — Emergency preparedness for"Joe" homeowner. This topic will be addressed in September. Rob mentioned that the City of St. Paul is providing "Bird Flu 101" for employees so they can prepare themselves and their families so they can continue to work. Kristine—Services to seniors/the health needs of seniors. The meeting was adjourned at 7:10 pm. The next meeting will be September 6, 2006 2 Saint Paul Planning Commission MASTER MEETING CALENDAR WEEK OF SEPTEMBER 4-8,2006 Mon 4 LABOR DAY HOLIDAY-OFFICE CLOSED O Tues 5 1:00- Capitol/Downtown Central Corridor Task Force Sears Parking Lot 3:00 p.m. Rice Street Please be at the parking lot by 12:45 p.m. -Planning Commission Tour, for the Central Corridor with the Downtown/Capitol Central Corridor Task Force. (Lucy Thompson, 651/266-6578) Weds 6 Thurs 7 Fri 8 8:30- Planning Commission Meeting Room 40 City Hall 11:00 a.m. (Larry Soderholm, 651/266-6575) Conference Center 15 Kellogg Blvd. Zoning ... NEW BUSINESS #06-118-549 Taco Bell—Conditional Use Permit for drive-through service for a fast-food Restaurant, with variances of front yard setback, floor area ratio, and signage. 1940 Suburban Avenue between Burns and Ruth. (Luis Pereira, 651/266-6591) #06-124-420 Ayd Hall LLC—Rezoning from RM-1 (Medium-density Multiple Family Residential)to B2(Community Business). 1047 7th Street W. between Randolph&Juno. (Luis Pereira, 651/266-6591) Guest Presentation Sustainable Saint Paul Initiative: Guest presentation and discussion with Anne Hunt, Deputy Policy Director for Environmental Issues in the Mayor's Office. Neighborhood and Current Update on status of neighborhood plans - (Merritt Clapp-Smith, 651/266-6547) Planning Committee Fleming\Calendars\September 4-8,2006 City Clerk Room 290,City Hall PUBLIC LIBRARY AGENCY • OF THE CITY OF SAINT PAUL, MINNESOTA Wednesday, September 6, 2006 2:30 a.m. —3:30 p.m. Council Chambers, Third Floor RECEIVED Saint Paul City Hall SEp o 6 2006 Mary Rubio, Recording Secretary CITY CLERK (651) 266-7073 ROLL CALL CONSENT AGENDA NOTE: ALL ITEMS LISTED UNDER CONSENT AGENDA WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED BY A COUNCILMEMBER, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. FOR ACTION 1. Approval of Summary Minutes for August 23, 2006. 11111 2. Resolution L.B. #05-011 —Establishing the Maximum Tax Levy for the 2007 Public Library Agency. DISCUSSION ADJOURNMENT ************************************* Library Board Meeting Information Website For an updated copy of the City Council Meeting agendas or minutes,please visit our website at www.ci.stpaul.mn.us/council. Cable The City Council and Public Library Agency (PLA)Meetings are cablecasted live on Channel 18 and repeated on Thursdays at 5:30 p.m., Saturdays at 12:30 p.m., and Sundays at 1:00 p.m. (Subject to change). Also, the City Council and HRA Agendas are cablecasted on Saturdays at 8:00 a.m. and 7:30 p.m., Sundays at 5:30 p.m., Mondays at 8:00 a.m. 1:30 p.m., and 5:30 p.m.; Tuesdays at 8:00 a.m., and 5:30 p.m.; and Wednesdays at 8:00 a.m. and 1:30 p.m. • 4 SUMMARY MINUTES OF THE SAINT PAUL PUBLIC LIBRARY BOARD • OF THE CITY OF SAINT PAUL, MINNESOTA Wednesday, August 23, 2006 9:00 - 10:00 a.m. City Council Chambers, Third Floor Saint Paul City Hall Chair Harris called the Library Board meeting to order at 9:10 p.m. ROLL CALL Present - 4 - Chair Harris, Benanav, Helgen and Lantry Absent- 3 - Bostrom, Thune and Montgomery(arrived late) CONSENT AGENDA NOTE: ALL ITEMS LISTED UNDER CONSENT AGENDA WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED BYA COUNCILMEMBER, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. • FOR ACTION 1. Approval of Summary Minutes for July 19, 2006 Commissioner Lantry moved approval. Adopted Yeas—4 Nays—0 2. Resolution#05-010—Increasing the Budget for Library Expenditures. Commissioner Lantry moved approval. Adopted Yeas—4 Nays—0 FOR DISCUSSION 3. Update on the Proposed 2007 Budget and Maximum Property Tax Levy for the Library Agency. Melanie Huggins (Library Director)presented a power point slide presentation on the Mayor's Proposed 2007 Library Budget. Highlights included: • Library's levy is part of the overall City Levy • Property tax increase for the Library Agency is 9.9%. • $18,099.928 total budget • 1.2% increase in overall spending from 2006 • • New hours of Service for the Library System • Adds Wi-Fi to four agencies • Library materials budget remains the same as 2006 • Saint Paul Public Library Agency Summary Minutes-August 23, 2006 Page 2 Commissioner Bananav expressed concern regarding the elimination of Sunday service at Merriam Park Branch Library. Ms. Huggins stated the library is doing what was recommended by staff and consultants in the strategic planning process, which was to create an overall stronger library system. Ms. Huggins discussed the new library hours and explained the following: • No reduction in the total number of library hours open per week • Longer hours switched to larger branches with more materials and staff • 5 agencies open on Sundays-including Central • All agencies open during critical after school hours • More Saturday morning hours at branches Commissioner Benanav requested information regarding the cost to keep Merriam Park opened on Sundays and Wi-Fi. Commissioner Benanav stated Ms. Huggins mentioned the library is going to have to do a better job marketing itself including the Central Library, while the P.R. position is being eliminated, so it seems to be a cross purpose. 1111 Ms. Huggins replied the Librarydoes have support from the Mayor's office to reallocate gg pp Y within the budget to hire the position. Commissioner Benanav asked what it would cost to retain the positions that are to be eliminated. Ms. Huggins replied she would get back to Commissioner Benanav in writing as to what the cost would be. Chair Harris stated he didn't want to keep focusing on the Public Relations position, and asked how the homework centers would be affected if those positions were eliminated. Ms. Huggins will follow-up in writing. Commissioner Lantry asked what the fund balance would be after 2007. Ms. Huggins replied she was unsure and Margaret Egan (Chief Budget Analyst) stated they would check into those figures and do a general update on fund balances on September 6, and get the Board that information at that time. Commsioner Lantry expressed concern over the city policy of maintaining a 15% fund • balance in the general fund balance. Matt Smith (Financial Services Director) explained the policies regarding the library agency's and the city's general fund balance, further discussion to be held on September 6th. • Saint Paul Public Library Agency Summary Minutes—August 23,2006 Page 3 Commissioner Helgen discussed his critical need for a security guard at the Rice Street Branch Library. He noticed on the Priority A Needs, a security guard at Rice Street and Wi-fi is not funded. Commissioner Helgen also noticed the Library was not funding the Tutor.com system, which he feels is a great tool. He feels the other technology and security pieces that should be connected to make the system work better and investing in technology are good investments and will make the system more efficient and accessible 24 hours a day. Chair Harris agreed with Commissioner Helgen's concerns and stated Ms. Huggins should continue with her presentation. Ms. Huggins referred to the Priority Needs slide and discussed how the Mayor's proposed budget compares with the Library's Board Priority A Needs. Commissioner Helgen stated the library system is a good system and the award the library recently received concerning quality of the system, speaks volumes and staff should be proud. He feels the Library did a reasonable job in terms of the budget target, the library was given and what is within the policy. He asked what was going to be done with the Lexington Outreach Branch Library and requested if Lexington was sold could the proceeds • be placed towards the Library Agency. Commissioner Helgen expressed his concern regarding his neighborhood and the need to connect people with job opportunities because there are not enough nonprofit providers to provide service in the community. He stated the workforce center locations were not conveniently located and asked if they could work together to pilot a career center, an affiliated site at the Rice Street Branch Library. Ms. Huggins stated she is currently in discussions with Lifetrack staff to have ongoing courses at the Rice Street Branch Library with Lifetrack's resources. She also would like to develop a deeper partnership with other partners, whether it be the Workforce Center or with Workforce Solutions so all of the locations could have those resources,besides just Rice Street Commissioner Lantry commented on the sale of the Lexington Outreach Branch Library and budgeting for sale proceeds. Mr. Smith explained that in the plan for the 2004 Library bond issue, proceeds from the sale were directed to the Library Debt Service Fund. He agreed with Commissioner Lantry's comment that it is a one-time revenue source and it would be appropriately spent on one-time expenditure. • Ms. Egan stated they would research the issue of the sale of the Lexington site to figure out how it can be part of the financing for the Library Agency. Commissioner Lantry followed-up on the Priority A Needs which were not funded, and agreed with Commissioner Helgen's comments regarding security guards at Rice Street and Sun Ray because if people don't feel comfortable or safe going to the library, IIISaint Paul Public Library Agency Summary Minutes—August 23,2006 Page 4 then all the work with expanding services would be useless. Commissioner Lantry would like an ongoing source of funds located to address security issues before some sort of incident occurs Chair Harris stated he agreed with Commissioner Lantry's thoughts and perhaps Ms. Huggins could figure out a strategy as we go through this process. Chair Harris definitely thinks that is a priority among us because it is a common sense activity. He stated they are today to review the preliminary budget overall, Mayor Coleman gave his budget presentation last week and we are going to use it to set our maximum levy. Commissioner Lantry would like to get an estimate for what security would cost. Ms. Huggins replied the cost is about$35,000 annually to have those locations covered in high traffic times, if you want more coverage then cost would increase to the $50,000 range annually. Commissioner Lantry stated that is per branch so we are talking about $100,000. Ms. Huggins replied yes, if you want two full time security guards. IPCommissioner Lantry stated so it is only$100,000 of the ongoing cost in the levy that the library is proposing. She is trying to get a sense of what percent increase that would be. Commissioner Helgen stated this is why he suggested a$200,000 increase because that would get you the $88,000 or more for the ongoing staff and then some other technology enhancements that will make the system more efficient that might help with some other strategies. The other question Commissioner Helgen has is with ongoing budget squeezes as we restructure, what would be the cost savings of closing a branch. He personally doesn't want to close a branch but would like to have those figures in case council is challenged in other areas and they could think about it now before the levies are set. Ms. Huggins stated she and her staff would provide Commissioner Helgen with some figures. We are trying to figure out some creative solutions of how to use the resources we have, so we will continue to do this and she will be happy to get some information to the Board and perhaps some suggestions to put out on the table for coming years. Chair Harris thanked Ms. Huggins for her presentation and stated it was a good start and there were some issues they all definitely agreed upon and some to discuss, and looks forward to the process. • Saint Paul Public Library Agency Summary Minutes—August 23, 2006 Page 5 ADJOURNMENT Commissioner Lantry moved adjournment. Yeas— 5 Nays - 0 MEETING ADJOURNED AT 9:55 P.M. Pat Harris, Library Board President ATTEST: Minutes Approved by Library Board Commissioner Lee Helgen Library Board Secretary/Treasurer III Submitted by: Mary Rubio S IIII* Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet` 41111 11,partmentloffice/council Date Initiated: (yj —Libraries 29-AUG-06 Green Sheet NO: 3032457 Contact Person&Phone: Department Sent To Person Initial/Date al Melanie Huggins 0 'Libraries I 1 6-7070 Assign 1 libraries DenartmentDirector Must Be on Council Agenda by(Date): Number 2 'City Attorney For Routing 3 'Mayor's Office Mayor/Assistant Doc.Type: RESOLUTION Order 4 iCoancil E-Document Required: N 5City Clerk City Clerk Document Contact: • Contact Phone: Total#of Signature Pages (Clip All Locations for Signature) . Ad lon Requested: :Approval of Library Board resolution requesting the City of Saint Paul certify the maximum tax levy for the Library Agency. t lfecommendations:Approve(A)or Reject(R): Personal Service Contracts Must Answer the Following Questions: Planning Commission 1. Has this person/firm ever worked under a contract for this department? T CIB Committee Yes No . = CiNl Service Commission 2. Has this person/firm ever been a city employee? , ;;:-'" Yes No 3. Does this person/firm possess a skill not normally possessed by any A current city employee? Yes No Explain all yes answers on separate sheet and attach to green sheet '4 g pp ty(Who,What,'When,Where, � �f�1tiatin :Problem,Issues,O ortuniWhy): z" 'State law requires the City of Saint'Paul to certify by September 15th a maximum tax levy. This Library Board Resolution lists the 17 ibrary"Board's request for tax levy for the Library Agency. vantages IfApproved: ` e City will be in compliance with state law. t1sadvantages If Approved: ,41400C. 4;y . :11I Olsedvantages If Not Approved: V the Library Board will not have requested a levy for the Library Agency by the legal deadline. e Total Amount of Cost/Revenue Budgeted: .Transaction: , funding Source: Activity Number: nanr1al Information: (Explain) 1l ) V `• 's,August 29,2006 12:58 PM Page 1 Agency File# i:13, 4Q5-011 Green Sheet# 3a1-15-7 RESOLUTION • SAINT PAUL PUBLIC LIBRARY AGENCY Presented by 1 Resolution requesting the City to levy property tax for the Library Agency. 2 3 WHEREAS,in accordance with City ordinance,Mayor Coleman presented to the Library Board on August 17,2006 the Library 4 Agency's proposed budget,with said recommended budgets totaling$18,099,928 and 5 6 WHEREAS,the budget requested by the Library Agency and proposed by the Mayor includes tax levy financing of 7 $11,447,473. 8 9 NOW,THEREFORE BE IT RESOLVED,that in accordance with City ordinance,the Library Agency requests that the City of 10 Saint Paul levy this financing amount,as shown below,plus a 2%allowance for delinquencies and uncollectibles, on behalf of 11 the Library Agency,and certify to the Ramsey County Auditor the portion of the proposed maximum tax levy shown below for 12 the City of Saint Paul for the Saint Paul Library Agency for taxes payable in 2007. 13 14 15 +2.0% 16 Budget Delinquency Mayor's Rec. 17 Revenue Allowance Tax Levy 18 19 City Levy for Library Agency Operations 8,716,049 174,322 8,890,371 20 City Levy for Library Agency Debt Service 2,731,424 54,628 2,786,052 21 Total Recommended: 11,447,473 228,950 11,676,423 2 Net Levy Library Agency: $11,676,423 Yeas Nays Absent 1Requested by Public LibraryDirector: Benanav Bostrom Harris By: wA W )' 4W/fr.—, '• °• • Helgen Form Approved by City Attorney: Lantry Montgomery By: Thune Adopted by Agency: Date Approval Recommended By Director of Financial 0 Adoption Certified by Library Agency Secretary: Services: By: By: Approved by Mayor: Date Form Approved by Mayor for Submission to Library By: Board: By: