8/18-8/22/2003 Meetings for the week of August 18th- August 22nd Page 1 of 1
IL The City of Saint Paul
Akt
ram: Meetings for the Week of
August 18th, thru August 22nd, 2003
MONDAY - August 18th
No Meetings Scheduled
TUESDAY - August 19th
*Ramsey County Board of
Commissioners 9:00 AM Council Chambers
Community Meeting - Cesar Chavez 6:30 PM 899 Payne Avenue - (former Bingo
Street Naming Hall)
WEDNESDAY - August 20th
*City Council Budget Meeting 10:00 AM Council Chambers
*Library Board 2:00 PM Council Chambers
*City Council--- see Agenda 3:30 PM Council Chambers
THURSDAY - August 21st
Legislative Hearing - K's Auto Sales 3:00 PM Room 330 City Hall
& Service
Library Board- Presentation of 2004 6.00 PM Downtown Central Library- fourth
Library Budget by Mayor Kelly floor- 90 West Fourth Street
FRIDAY - August 22nd
Planning Commission 8:30 AM Room 40 City Hall
* Cablecast live and repeated on Saint Paul Channel 18.
Interpreter service for the hearing impaired will be provided at public meetings upon request.Request can be made by
calling(651)266-8509(Voice and TDD)Monday thru Friday, 8:00 A.M. to 4:30 P.M.A minimum of two days notice is
required.
For more information on any of these meetings,you can send Email to:
citizen.service@ci.stpaul.mn.us, or call the Saint Paul Citizen Service Office at 651-266-8989
http://www.ci.stpaul.mn.us/depts/meetings.html 8/15/2003
Lucille Johnson -August 21 Library Budget meeting.wpd Page 1
AGENDA OF THE
SAINT PAUL PUBLIC LIBRARY BOARD
OF THE CITY OF SAINT PAUL, MINNESOTA
Thursday,August 21,2003
6:00-7:00 p.m.
Central Library-4'Floor Meeting Room
90 West Fourth Street
Saint Paul,Minnesota 55102
Chris Rider,Recording Secretary
(651)266-8630
ROLL CALL
CONSENT AGENDA
NOTE: ALL ITEMS LISTED UNDER CONSENT AGENDA WILL BE ENACTED BY ONE MOTION. THERE
WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED BY A
COUNCILMEMBER, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND
CONSIDERED SEPARATELY.
COMMUNICATIONS AND ADMINISTRATIVE ORDERS
FOR DISCUSSION
1. Presentation of the 2004 Library Budget by Mayor Randy Kelly.
Page 1 of 3
Lucille Johnson - Aug 20, 2003 City Council Budget Review Meeting Agenda &
Notice
From: Greg Blees
To: Budget Process Communications 8-14-03
Date: 8/15/2003 3:32 PM
Subject: Aug 20, 2003 City Council Budget Review Meeting Agenda & Notice
Below is the AGENDA for the Saint Paul City Council's Wednesday Aug, 20, 2003
Committee-of-the-Whole Budget Meeting. The meeting is in the Council
Chambers, Room 300 of the City Hall and Courthouse, at Kellogg and Wabasha.
The meeting starts at 10 a.m. and is scheduled to last until approximately noon.
The agenda also includes tentative agenda items for the Aug. 27 and the Sep.
3 Budget Review Meetings.
For clearer printing purposes, the agenda may also be printed from the following
website: http://www,ci,stpaulmn,us/depts/budge
Councilmembers, please bring the following budget
documents to the meeting:
"2004 Proposed Budget Summary"
Matt Smith's pending memo regarding the Aug.20 Budget Meeting.
Agenda Wed. Aug. 20 Budget Meeting @ 10 a.m.:
I. Expanded Overview Of Mayor Kelly's Proposed Year 2004 Budget For The City
Of Saint Paul Which Identifies Any Significant Changes In City Services As
Recommended By The Mayor (Matt Smith, Financial Services Office Director).
II. Significant Changes In Major Financing Sources For The Proposed Year 2004
Budgets For The General Fund, General Debt Service Fund, And The Right-Of-Way
Maintenance Fund (Matt Smith).
III. Mayor's Proposed 2004 Budget Reductions That Were Not Previously
Approved By The City Council In Round I And Round II Budget Adjustments (Matt
Smith).
IV. Summary of Proposed Changes in the City's Authorized Workforce - Analysis of
Full Time Equivalent Positions by Department and Fund (Matt Smith).
V. Recommended Contingencies in the 2003 Proposed General Fund Budget:
(Matt Smith)
A) General Contingency.
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B) Specified Contingency.
C) Mayor's Contingency.
VI. Identify Budget Review Issues For The Proposed Year 2004 Budgets
(Councilmembers).
FYI - Tentative.._Agenda For The Wednesday Aug. 27..Bud.get Meeting @._10 a.m..
I. State Aid Revenue Reductions: 2003, 2004 And 2005 (Matt Smith).
IL Preliminary Budget and Tax Levy Projections For The 2005 General Fund And 2005 General
Debt Service Fund, Based On The Mayor's Proposed Year 2004 Budgets And On Known Or
Anticipated Spending And Revenue Changes (Matt Smith)
III. Review Ramsey County Budget Proposals That Impact City Services As Specified Under Joint-
powers Agreements For Public Health Services,Voter Registration And Elections. (Matt Smith. and
Joe Mansky, Ramsey County Elections)
IV. Review Pay 2004 Total Property Tax Change for the Average Valued Home In Saint Paul, using
known data for all tax levies and estimated market valuation growth. (Chris Samuel, Ramsey
County Taxation)
FYI - Tentative Agenda For The Wednesday Sep. 3 Budget Meeting @ 10 a.m.:
I. General Fund's Year Ending Fund Balance:
A) Projections for 12-31-03 and 12-31-04 year-end balances based on the Mayor's Proposed
Budget for the Year 2004. (Matt Smith)
B) Review all known and anticipated 2003 budget amendments through 12-31-2003 which would
use fund balance as a financing source. (Matt Smith)
C) History of Year-End Audited Reserved and Unreserved Uses for Fund Balances. (Greg Blees)
II. General Debt Service Fund's Year Ending Fund Balance:
A) Projections for 12-31-03 and 12-31-04 year-end balances based on the Mayor's Proposed
Budget for the Year 2004. (Matt Smith)
III. Right-Of-Way Maintenance Fund's Year Ending Fund Balance:
A) Projections for 12-31-03 and 12-31-04 year-end balances based on the Mayor's Proposed
Budget for the Year 2004. (Matt Smith)
IV. Review the Mayor's Proposed Capital Improvement Budget: (Matt Smith and Peter Butler)
A) Explain How Mayor Kelly's Proposal Differs With The CIB Committee's Recommendations.
B) Identify The Specific Residential Street Paving Projects To Be Undertaken In 2004.
C) Identify The Specific Arterial Streets To Have Paving Overlays In 2004.
D) Identify Specific Projects That Are Planned To Be Constructed With Appropriations Budgeted
As An "Annual Program".
V. Review All Recommended Bond Issues In The Mayor's Proposed 2004 Budgets: (Matt Smith
and Todd Hurley)
A) Identify New Issues and Proposed Refunding Issues (Amounts&Terms).
B) Identify For Each Issue: Interest Rate Assumptions and Proposed Financing Sources.
VI. Review Payment Schedules and Financing Plans For All Long-term Leases Obligations For
Equipment and Facilities: (Matt Smith)
A) Identify New Issues and Proposed Refunding Issues(Amounts&Terms).
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B) Identify For Each Issue: Interest Rate Assumptions and Proposed Financing Sources
VII. General Debt Service Fund Budget Issues: (Matt Smith,Todd Hurley and Barb Renshaw)
A) Interest Expense Assumptions(Rate &Cost) For The Proposed 2004 CIB Bond Issue
B) Investment Earnings Assumptions For Cash In General Debt Service Fund
C) Use Of 2003 and 2004 STAR Money As Financing For The City's General Debt Service Fund.
VIII. The Mayor's Proposed Funding For The "2004 Civic Organization Partnership Program"
Review the Mayor's Proposed Technical Amendments To Proposed 2003 Budget
Thank You, Greg Blees, City Council's Fiscal Policy Director
Suit 310, City Hall and Court House, Saint Paul, MN. 55102-1660
651-266-8577 Internet E-mail Address: greg.blees@c .stpaul.mn.us
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Lucille Johnson - Schedule 2nd Library Board Mtg on Aug 21
From: Greg Blees
To: Council
Date: 8/15/2003 2:39 PM
Subject: Schedule 2nd Library Board Mtg on Aug 21
CC: BudgetOfficeStaff 10-07-02; Cable; City Clerk; Flaherty, Dennis; Kelly, Randy; LaForce, Gina;
Mortenson, Laura; Orenstein, Howard
Councilmembers and Secretaries,
Please be advised that Mayor Kelly will be presenting his recommended 2004 budget for the Saint Paul Public
Library Agency to the Library Agency Board (all 7 councilmembers) on Thursday August 21, 2003 from 6:00
p.m. to 7:00 p.m. at the Downtown Central Library, fourth floor.
Secretaries please put this required meeting on the councilmembers calendar.
Chris Rider please send out the offical meeting notice for this special Library Agency budget
presentation meeting.
Thanks gb
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Saint Paul Planning Commission
MASTER MEETING CALENDAR
WEEK OF AUGUST 18-22, 2003
Mon 18
Tues 19
Wed 20
Thurs 21 5:00- University-Dale TOD Task Force Model Cities Brownstone
6:30 p.m. (Yang Zhang, 651/266-6659) 849 University Avenue W
-Refine goals for opportunity sites.
Fri 22 Planning Commission Steering Committee CANCELED
8:30- Planning Commission Meeting Room 40 City Hall
11:00 a.m. (Larry Soderholm, 266-6575) Conference Center
15 Kellogg Blvd.
Zoning NEW BUSINESS
#03-328-823 AMG Resources Corporation -Conditional Use Permit to install a steel
baler. 1351 Red Rock Road. (Allen Lovejoy, 651/266-6576)
OLD BUSINESS (For discussion at Zoning Committee meeting.)
#03-322-886 Craig& Tracy Mulholland-Rezoning from B-2 Community Business to
B-3 General Business to allow outdoor sales. 615 St. Anthony,NE Corner at Dale.
(Allen Lovejoy, 651/266-6576)
#03-316-896 Craig& Tracy Mulholland -Conditional Use Permit for outdoor sales of
sporting equipment, fresh produce, designer clothes, fireworks and food concessions.
615 St. Anthony,NE corner at Dale. (Allen Lovejoy, 651/266-6576)
PENDING BUSINESS FOR A FUTURE AGENDA
#03-302-277 Grand Investors 2001,LLC - Site plan review for a one-story commercial
development with parking on roof. 1060 Grand Ave., SE corner at Oxford. (Tom Beach,
651/266-9086).
Neighborhood& Current Speaker: Amy Filice, PED East Team Leader -Update of PED East Side projects.
Planning Committee
Bruton\Calendars\August 18-22,2003
Lucille Johnson - Meetings of the Week Calendar Page 1
From: Racquel Naylor
To: Johnson, Lucille
Date: 8/7/03 11:05AM
Subject: Meetings of the Week Calendar
Please add the following to the calendar:
Legislative Hearing for K's Auto Sales & Service
Thursday, August 21, 2003
3:00 p.m.
Room 330 courthouse
-Racquel
BOARD OF RAMSEY COUNTY COMMISSIONERS
15 W. KELLOGG BLVD., ST. PAUL, MN 55102
651 266-8350
.11111kMSEY COUNT'/
August 19, 2003
9:00 a.m.
Council Chambers - Third Floor Court House
ROLL CALL and Call to Order- Council Chambers
PLEDGE OF ALLEGIANCE
AGENDA of the August 19, 2003, Board Meeting is presented for approval.
MINUTES of the August 12, 2003, Board Meeting are presented for approval.
ADMINISTRATIVE AGENDA
8.0 ADMINISTRATIVE ITEMS GOING DIRECTLY TO THE BOARD FOR APPROVAL
8.1 PUBLIC HEALTH —Authorization to enter into Contractual Agreement with Hennepin
County for computerized population-based immunization registry services. (This item was
removed from the August 12, 2003, Board Agenda)
Board Action Requested:
1) Approve agreement for$144,626 with Hennepin County for services of a
computerized population-based immunization registry for the period of January 1,
2003 - December 31, 2003;
2) Authorize the County Manager to execute the Agreement, in a form to be approved by
the County Attorney; and
3) Authorize the County Manager to approve addendums should additional funds
become available.
8.2 COMMUNITY CORRECTIONS —Amendments to leases with Spruce Tree Centre LLP for
Community Corrections Adult Probation Branch Offices.
Board Action Requested:
1) Approve lease amendments with Spruce Tree Centre LLP for Community Corrections
Adult Probation and Parole Offices located at 1600 University Ave. St. Paul, MN
55104, for the term October 1, 2003 through September 30, 2005; and
2) Authorize the Chair and Chief Clerk to execute the lease amendments.
(Continued)
Ramsey County Board Agenda-August 19, 2003-Page Two
8.3 COMMUNITY HUMAN SERVICES — Intermediate Care Facility— Reconfigure Axis
Alternatives.
Board Action Requested:
1) Approval of the Need Determination for Axis Alternatives, Inc., 1611 Ames, St. Paul,
MN 55106, to reconfigure their residential services from one 32-bed Intermediate Care
Facility to four 6-bed Intermediate Care Facilities and two 4-bed Intermediate Care
Facilities; and
2) Authorize the Chair to sign the Need Determination.
8.4 COUNTY MANAGER/EMERGENCY SERVICES — Change name of Division to Division of
Emergency Management and Homeland Security.
Board Action Requested:
1) Change the name of the Emergency Services Division to the Division of Emergency
Management and Homeland Security; and
2) Request the Chief Clerk to make the relevant changes in the County's Administrative
Code.
POLICY AGENDA
OLD BUSINESS
P74 COUNTY MANAGER — Public Safety Communications System (800 MHz) Proposed
Process and Timeline.
Board Action Requested: None. For discussion and information only. (Based upon
Board discussion, staff plans to return on August 19, 2003, seeking Board action.)
1) Approve beginning a process to bring Ramsey County and its municipalities
together to discuss and recommend options for the organization,
governance and financing of a countywide public safety communication
system;
2) Authorize the Chair of the County Board to appoint County Members to the
Policy Planning Committee; and
3) Request the Chair of the County Board to contact the organizations
represented on the Policy Planning Committee and Project Management
Team and ask them to identify representatives.
(Continued)
Ramsey County Board Agenda-August 19, 2003-Page Three
P75 BOARD OF RAMSEY COUNTY COMMISSIONERS — Commissioner Jan Wiessner—
Discussion of survey regarding the future of the Ramsey County League of Local
Governments.
Board Action Requested: None. For information and discussion only.
BOARD CHAIR UPDATE
OUTSIDE BOARD AND COMMITTEE REPORTS
ADJOURNMENT
9:00 a.m.
❖ County Board Meeting — Council Chambers
9:30 a.m. OR Immediately following County Board Meeting
❖ Board Workshop
• MFIP Consolidated Fund Support Service
• Children and Community Services Act (CCSA)
12:00 noon
❖ Ramsey County Historical Society luncheon - Gibbs Museum of Pioneer and Dakotah Life,
2097 West Larpenteur Avenue, Falcon Heights,
2:00 p.m.
❖ Board Workshop —To view and discuss the new production of "CHANGE" a musical —
Falcon Heights City Hall Council Chambers
August 26, 2003 9:00 a.m. — County Board Meeting — Council Chambers
September 2, 2003 9:00 a.m. — County Board Meeting — Council Chambers
September 9, 2003 9:00 a.m. — County Board Meeting — Council Chambers
September 16, 2003 9:00 a.m. — County Board Meeting — Council Chambers
Page 1 of 2
Lucille Johnson - Metro Meetings
From: "Dawn Hoffner" <dawn.hoffner@metc.state.mn.us>
Date: 8/15/2003 9:56 AM
Subject: Metro Meetings
WEEK OF: August 18 - 22, 2003
Public Hearing on Adoption of the Housing Agency Plan - Mon., Aug. 18,
4 p.m., Room 1A
Community Development - Mon., Aug. 18, 4 p.m., Room 1A. The agenda
includes:
- above public hearing;
- North Hennepin Regional Trail reimbursement eligibility;
- livable communities demonstration account opportunity grant funding
recommendations;
- City of Oak Grove, 37.5 acre comprehensive plan amendment;
- City of Hastings, Glendale Heights subdivision, response to Council
recommendations of Oct. 2002;
- committee and liaison reports; and other business.
Postponed until Aug. 27: TAB Programming Committee
Postponed until Aug. 27: Transportation Advisory Board
Audit Committee -Wed., Aug. 20, 1:30 p.m., Room 2A. The agenda
includes:
- MN State Auditor's report&management letter for year ended 12-31-02
with management written responses;
- Information Services disaster recovery plan;
- Environmental Services business recovery plan;
- inventory and cash counts at transit stores;
- physical inventory at Metro Transit stock rooms;
- physical inventory at MCES warehouses;
-TxBase inventory system audit;
- grant management audit follow-up;
- audit plan 2002-03 results;
- audit plan for 2003-04;
- internal audit charter; and other business.
Committee of the Whole - Wed., Aug. 20, 3 p.m., Room 1A. The agenda
includes: 2030 regional development framework Council discussion; and
other business.
TAC Planning Committee -Thurs., Aug. 21, 12:30 p.m., Room 2A. The
agenda includes: 2004-05 unified planning work program review; and
other business.
TAC Funding & Programming Committee -Thurs., Aug. 21, 1:30 p.m., Room
2A. The agenda includes:
-TAB report;
- draft 2004-06 TIP amendment: Pawlenty/Molnau transportation package;
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- sunset date extension request: County Rd. C reconstruction;
- sunset date extension request: Midtown Greenway Phase III and Phase
IV;
- sunset date extension request: Chicago Ave. bridge over Midtown
Greenway; and other business.
TENTATIVE MEETINGS FOR THE WEEK OF AUGUST 25 - 29
Transportation Committee - Mon., Aug. 25, 4 p.m., Chambers
Environment Committee -Tues., Aug. 26, 4 p.m., Room 1A
TAB Programming Committee - Wed., Aug. 27, MnDOT Offices
Transportation Advisory Board - Wed., Aug. 27, MnDOT Offices
Management Committee - Wed., Aug. 27, 1:30 p.m., Room 1A
Metropolitan Council -Wed., Aug. 27, 3 p.m., Chambers
Hiawatha Construction Update -Wed., Aug. 27, 5:30 p.m., Health
Partners, 8100 34th Ave. S., Bloomington
South Metro Chair's Breakfast Meeting with Council Members -Thurs.,
Aug. 28, 8 a.m., Downtowner Woodfire Grill, 253 W. 7th St., St. Paul.
The Metropolitan Council is located at Mears Park Centre, 230 E. Fifth
St., St. Paul. Meeting times and agendas are subject to change.
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