D-5152 whit. — City Clerk CITY OF SAINT PAUL
Pink — Finance Dept.
Canary— Dspt.
OFFICE OF THE MAYOR �\
No: U -
ADMINISTRATIVE ORDER
• m'Ix;ET REVISION Date: /0/a $J,g76
.- DMILV'ISTRATIVE ORDER,Consistent with th authority rated to the Mayor in Section 10.07.4 of the City Charter and
based on the request of the Director of the Department of I ann I ng & Econom I c Development
to amend the 19_8_6_budget of the PFD Operations fund.the Director of the Department
of Finance and Management Services is authorized to amend said budget in the following manner:
Current Amended
Budget Change Budget
Spending Plan
M126 PED Operations Fund
126-36010-0219 Professional Services
(Community Development Division) $ 70,000 $ 20,800 $ 90,800
126-36010-0111 Salaries
(Community Development Division ) 1 ,014,407 (16,508) 997,899
126-36010-0439 Fringe Benefits
(Community Development Division) 258,627 (4,292) 254,335
All Other Fund 126 Spending Categories 5,699,384 -0- 5,699,384
•et Change to Spending Plan $7,042,418 $ -0- $7,042.418
For additional computer consulting services
•
ski/ -� Budget Director
Prepared by:Activity Manager Approved by:Mayor
? 3 - �,�
Requ=<ted by Department director Date
Planning & Economic Development DEPARTMENT N° 08026
Tom M-yer CONTACT
7494 ext. 225 PHONE
•tober 20, 1986 DATE real/ e C3
ASSIGN NUMBER FOR ROUTING ORDER (Clip All Locations for Signature) :
2 Department Director Director of Management/Mayor
Finance and Management Services Director 4 City Clerk •
3 Budget Director 1 William Patton e ;
City Attorney
WHAT WILL BE ACHIEVED BY TAKING ACTION ON THE ATTACHED MATERIALS? (Purpose/
Rationale) :
The 1986 budget will be amended to allow the extension of the agreement between the
City and Rod Graves for computer consulting services.
COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPATED:
See above.
•
FINANCING SOURCE AND BUDGET ACTIVITY NUMBER CHARGED OR CREDITED: (Mayor's signa-
ture not re-
Total Amount of Transaction : $20,800 quired if under
$10,000)
Funding Source:
Activity Number:
ATTACHMENTS (List and Number All Attachments) :
1 . Administrative Order - Budget Amendment
DEPARTMENT REVIEW CITY ATTORNEY REVIEW
Allies No Council Resolution Required? Resolution Required? Yes No
es No Insurance Required? Insurance Sufficient? Yes No
Yes No Insurance Attached:
(SEE REVERSE SIDE FOR INSTRUCTIONS)
Revised 12/84
HOW TO USE THE GREEN SHEET
The GREEN SHEET has several PURPOSES:
1. to assist in routing documents and in securing required signatures
2. to brief the reviewers of documents on the impacts of approval •
3. to help ensure that necessary supporting materials are prepared, and, if
required, attached.
Providing complete information under the listed headings enables reviewers to make
decisions on the documents and eliminates follow-up contacts that may delay execution.
The COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS heading provides space to explain
the cost/benefit aspects of the decision. Costs and benefits related both to City
budget (General Fund and/or Special Funds) and to broader financial impacts (cost
to users, homeowners or other groups affected by the action) . The personnel impact
is a description of change or shift of Full-Time Equivalent (FTE) positions.
If a CONTRACT amount is less than $10,000, the Mayor's signature is not required,
if the department director signs. A contract must always be first signed by the
outside agency before routing through City offices.
Below is the preferred ROUTING for the five most frequent types of documents:
CONTRACTS (assumes authorized budget exists)
1. Outside Agency 4. Mayor
2. Initiating Department 5. Finance Director
3. City Attorney 6. Finance Accounting
ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDERS (all others)
1. Activity Manager 1. Initiating Department
2. Department Accountant 2. City Attorney •
3. Department Director 3. Director of Management/Mayor
4. Budget Director 4. City Clerk
5. City Clerk
6. Chief Accountant, F&MS
COUNCIL RESOLUTION (Amend. Bdgts./Accept. Grants) COUNCIL RESOLUTION (all others)
1. Department Director 1. Initiating Department
2. Budget Director 2. City Attorney
3. City Attorney 3. Director of Management/Mayor
4. Director of Management/Mayor 4. City Clerk
5. Chair, Finance, Mngmt. & Personnel Com. 5. City Council
6. City Clerk
7. City Council
8. Chief Accountant, F&MS
SUPPORTING MATERIALS. In the ATTACHMENTS section, identify all attachments. If the
Green Sheet is well done, no letter of transmittal need be included (unless signing
such a letter is one of the requested actions) .
Note: If an agreement requires evidence of insurance/co-insurance, a Certificate of
Insurance should be one of the attachments at time of routing.
Note: Actions which require City Council Resolutions include:
1. Contractual relationship with another governmental unit.
2. Collective bargaining contracts.
3. Purchase, sale or lease of land. •
4. Issuance of bonds by City.
5. Eminent domain.
6. Assumption of liability by City, or granting by City of indemnification.
7. Agreements with State or Federal Government under which they are providing
funding.
8. Budget amendments.