D-8123 White — City Clerk CITY OF SAINT PAUL .
Pink — Finance Dept.
Canary— Dept.
OFFICE OF THE MAYOR l
No: � g/C3
ADMINISTRATIVE ORDER /
Date: 9/ / (p
•
ADMINISTRATIVE ORDER, That the proper City Officials are hereby authorized to
remit the sum of $400.00 to John Bell , 3065 Shorewood Lane, Roseville, MN 55113,
for classroom instruction on Technical Report Writing presented to the Fire
Prevention Personnel on August 13, 1986 from 9:00 A.M. through 4:30 P.M. ; a copy
of said order to be kept on file in the Department of Finance & Management Services.
ACCOUNT CODE: 001-05110-0253-50608
•
AP
:3.:5
DAST• 04R,
G
- V ;: / 1. 0A--.., //;,.1"-..0 ,r
• :sistant City Atto ne He artment Head
FIRE D;i'ARTMENT 9-9-86
0
Date C\— `�y ��
/ Administrative Assistant to Mayor
•
•
•
„,„„, pr, i-7qT:r -f(3--.1(1 iTrT
14;' 2.74c I 1T nA)r OC.ifl- o -u z
D11-,,j2nf fOO12?
r' : -. 2UPLI. no r!Inno219 1
-,,-Nc3c7n 10n1 lo e L;TT:!- rr', C.1; Fr32
8ra024.72S0-nriao-lco
•
TrT.7.1°.7r
Fire & Safety Services DEPARTMENT N° 3480
Steve Zaccard, Fire Marshal CONTACT
776-4566 PHONE reen September 17, 1986 I
ASSIGN NUMBER FOR ROUTING ORDER (Clip All Locations for Signature) :
1 Department Director 3 Director of Management/Mayor
Finance and Management Services Director 4 City Clerk
Budget Director
4/City Attorney
WHAT WILL BE ACHIEVED BY TAKING ACTION ON THE ATTACHED MATERIALS? (Purpose/
Rationale) :
Inspectors will create reports more understandable by the reader and more
prosecutable by our City A-ctorney' s Office.
RECEIVED
SEP23Mib
COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPATED: MAYOR'S OFFICE.
By authoring better inspection reports , property owners can more quickly
comply voluntarily, or the City Attorney can more certainly prosecute
enforcement tags .
•
FINANCING SOURCE AND BUDGET ACTIVITY NUMBER CHARGED OR CREDITED: (Mayor's signa-
ture not re-
Total Amount of Transaction: $400 . 00 quired if under
$10,000)
Funding Source: General Fund
Activity Number: 05110
ATTACHMENTS (List and Number All Attachments) : Administrative Order
DEPARTMENTVIEW CITY ATTORNEY REVIEW
Yes / Council Resolution Required? Resolution Required? Yes No
lies )ø" Insurance Required? Insurance Sufficient? Yes _No Yes o Insurance Attached:
(SEE REVERSE SIDE FOR INSTRUCTIONS)
Revised 12/84
HOW TO USE THE GREEN SHEET
The GREEN SHEET has several PURPOSES:
1. to assist in routing documents and in securing required signatures
2. to brief the reviewers of documents on the impacts of approval
3. to help ensure that necessary supporting materials are prepared, and, if
required, attached.
Providing complete information under the listed headings enables reviewers to make
decisions on the documents and eliminates follow-up contacts that may delay execution.
The COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS heading provides space to explain
the cost/benefit aspects of the decision. Costs and benefits related both to City
budget (General Fund and/or Special Funds) and to broader financial impacts (cost
to users, homeowners or other groups affected by the action) . The personnel impact
is a description of change or shift of Full-Time Equivalent (FTE) positions.
If a CONTRACT amount is less than $10,000, the Mayor's signature is not required,
if the department director signs. A contract must always be first signed by the
outside agency before routing through City offices.
Below is the preferred ROUTING for the five most frequent types of documents:
CONTRACTS (assumes authorized budget exists)
1. Outside Agency 4. Mayor
2. Initiating Department 5. Finance Director
3. City Attorney 6. Finance Accounting
ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDERS (all others)
1. Activity Manager 1. Initiating Department
2. Department Accountant 2. City Attorney
3. Department Director 3. Director of Management/Mayor
4. Budget Director 4. City Clerk
5. City Clerk
6. Chief Accountant, F&MS
COUNCIL RESOLUTION (Amend. Bdgts./Accept. Grants) COUNCIL RESOLUTION (all others)
1. Department Director 1. Initiating Department
2. Budget Director 2. City Attorney
3. City Attorney 3. Director of Management/Mayor
4. Director of Management/Mayor 4. City Clerk
5. Chair, Finance, Mngmt. & Personnel Com. 5. City Council
6. City Clerk
7. City Council
8. Chief Accountant, F&MS
SUPPORTING MATERIALS. In the ATTACHMENTS section, identify all attachments. If the
Green Sheet is well done, no letter of transmittal need be included (unless signing
such a letter is one of the requested actions) .
Note: If an agreement requires evidence of insurance/co-insurance, a Certificate of
Insurance should be one of the attachments at time of routing.
Note: Actions which require City Council Resolutions include:
1. Contractual relationship with another governmental unit.
2. Collective bargaining contracts.
3. Purchase, sale or lease of land. •
4. Issuance of bonds by City.
5. Eminent domain.
6. Assumption of liability by City, or granting by City of indemnification.
7. Agreements with State or Federal Government under which they are providing
funding.
8. Budget amendments.