D-8093 White — City Clerk No. D —
Pink — Finance Dept. P4
Canary — Dept. Accounting Date /T el:
Blue — Engineer
Green — Contractor
• CITY OF SAINT PAUL — OFFICE OF THE
MAYOR
ADMINISTRATIVE ORDER
for
CONTRACT CHANGE AGREEMENT NO. 5
ADMINISTRATIVE ORDER, Whereas, additions which proved to be necessary to the Improvement described
as Galtier Plaza to Farm Credit Services Skyway Bridge over J.ckson Street
C. D.
known as ContractL-G 02626at4 i f& , 17 ,_ Giesen Construction Inc.
Contractor, is composed of the following:
(SEE DESCRIPTION ATTACHED)
•
ORDERED, That the City of Saint Paul, through its Mayor, approves the foregoing additions made in ac-
cordance with the specifications in the sum of $ 3,012.00 _, said amount to be added to the lump sum con-
sideration named in the contract, known as contract Ix (-2, 02626 , and which amount is to be financed from:
1979 CIB/private fund sources; and the contract time remains unchanged.
6
tiro <(,1,
A' "OVED AS TO Fs`M GC>
�, ' .,_ / 7" 3 019 .7 (, Giesen Construction Inc.
assistant Ci y Attorn Contractor
/ / ____77/02Y 198c B ]%:__; 1 !b • ti`7
• / ./A �rw — - 19 cif
iii , ��a n::. H . •t r :s• • „• , of ce , t‘�
r"�!e•r amoun, Inc./�u19 _ /,. 4�
D of P. • D Adm istrative Assistant to the Mayor
11T9_ 05295
P.E.D. DEPARTMENT
Darold M. McMahan CONTACT ���
7494 extension 352 PHONE � ��
July 24, 1986 DATE e e e
ASSIGN NUMBER FOR ROUTING ORDER (Clip All Locations for Signature) :
partment Director 7 Director of Management/Mayor
6 Finance and Management Services Director 8 City Clerk . <
Budget Director 1- 2.T. ;Myer 3. -
5 City Attorney 9 Darold M. McMahan
WHAT WILL BE ACHIEVED BY TAKING ACTION ON THE ATTACHED MATERIALS? (Purpose/
1. Will allow additional compensation to the skyway contractor Rationale) :
resulting from contract changes/extras requested by FCS/City.
2. PED/HGA have independently reviewed the Contractor' s cost data and agree
it accurately reflects a reasonable representation of the value of the woo F c: 1 / E,D
to be performed as shown and described.//
3. PED/HGA recommend approval of this Contract Change Agreement #5 to
enable close-out of this project. JUL 3 01986
COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPATED: CITY ATTORNEY
None anticipated. The developer (Boisclair Corp. ) has previously agreed RECEIVED
via an executed skyway agreement dated 8/26/85 to pay for all skyway bridge
costs exceeding the City's share of $150,000.00. JUL i 1 1986
• •
OFFICE OF THE DIRECTOR
��i '= DEPARTMENT OF FINANCE
A t._ `v O6 AND MANAGEMENT SERVICES
FINANCING SOURCE AND BUDGET ACTIVITY NUMBER CHARGED OR CREDITED: (Mayor's signa-
ture not re-
Total Amount of Transaction: $3,012.00 quired if under
$10,000)
Funding Source:Private fund sources
Activity Number: #806-66047-0739-66047
ATTACHMENTS (List and Number All Attachments) :
Contract Change Agreement #5 with Exhibits.
DEPARTMENT REVIEW CITY ATTORNEY REVIEW
es x No Council Resolution Required? Resolution Required? Yes ✓No
es x No Insurance Required? Insurance Sufficient? Yes No /r7�
Yes x No Insurance Attached:
(SEE -REVERSE SIDE FOR INSTRUCTIONS)
Revised 12/84
HOW TO USE THE GREEN SHEET
The GREEN SHEET has several PURPOSES:
1. to assist in routing documents and in securing required signatures
2. to brief the reviewers of documents on the impacts of approval •
3. to help ensure that necessary supporting materials are prepared, and, if
required, attached.
Providing complete information under the listed headings enables reviewers to make
decisions on the documents and eliminates follow-up contacts that may delay execution.
The COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS heading provides space to explain
the cost/benefit aspects of the decision. Costs and benefits related both to City
budget (General Fund and/or Special Funds) and to broader financial impacts (cost
to users, homeowners or other groups affected by the action) . The personnel impact
is a description of change or shift of Full-Time Equivalent (FTE) positions.
If a CONTRACT amount is less than $10,000, the Mayor's signature is not required,
if the department director signs. A contract must always be first signed by the
outside agency before routing through City offices.
Below is the preferred ROUTING for the five most frequent types of documents:
CONTRACTS (assumes authorized budget exists)
1. Outside Agency 4. Mayor
2. Initiating Department 5. Finance Director
3. City Attorney 6. Finance Accounting
ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDERS (all others)
1. Activity Manager 1. Initiating Department
2. Department Accountant 2. City Attorney
3. Department Director 3. Director of Management/Mayor •
4. Budget Director 4. City Clerk
5. City Clerk
6. Chief Accountant, F&MS
COUNCIL RESOLUTION (Amend. Bdgts./Accept. Grants) COUNCIL RESOLUTION (all others)
1. Department Director 1. Initiating Department
2. Budget Director 2. City Attorney
3. City Attorney 3. Director of Management/Mayor
4. Director of Management/Mayor 4. City Clerk
5. Chair, Finance, Mngmt. & Personnel Com. 5. City Council
6. City Clerk
7. City Council
8. Chief Accountant, F&MS
SUPPORTING MATERIALS. In the ATTACHMENTS section, identify all attachments. If the
Green Sheet is well done, no letter of transmittal need be included (unless signing
such a letter is one of the requested actions) .
Note: If an agreement requires evidence of insurance/co-insurance, a Certificate of
Insurance should be one of the attachments at time of routing.
Note: Actions which require City Council Resolutions include:
1. Contractual relationship with another governmental unit.
2. Collective bargaining contracts.
3. Purchase, sale or lease of land. •
4. Issuance of bonds by City.
5. Eminent domain.
6. Assumption of liability by City, or granting by City of indemnification.
7. Agreements with State or Federal Government under which they are providing
funding.
8. Budget amendments.