D-8061 hite — City Clerk No. D ¶O( /
Pink — Finance Dept. Date /-7/ f F
Canary — Dept. Accounting �
Blue — Engineer
Green — Contractor
Ill CITY OF SAINT PAUL — OFFICE OF THE MAYOR
ADMINISTRATIVE ORDER
for
CONTRACT CHANGE AGREEMENT NO. 1
ADMINISTRATIVE ORDER, Whereas, additions which proved to be necessary to the Improvement described
as Peoples Park Improvements
P.I .R. Activity 803-63903-0882-63298 ,
known as Contractxk000537 , City Project No. 85-03-11 Hoffman and McNamara Co.
Contractor, is composed of the following:
Delete sod per Alternate Bid No. 1 and delete all turf renovation
per specifications and substitute chemcial fertilizing and weed control
program - 4 applications; also add 4 - 2" Littleleaf Linden trees per
U.P. Bid H.
Deduct $6,484.00
•
ORDERED, That the City of Saint Paul, through its Mayor, approves the foregoing additions made in ac-
cordance with the specifications in the sum of $ (6,484.00) , said amount to be added to the lump sum con
sideration named in the contract, known as contracts 000537 , and which amount is to be riecrredl edxto:
Original Contract Sum $38,926.00
Changes to Date -0-
803-63903-0882-63298 (L-8661 )
Amount this Change (6,484.00)
$32,442.00
- ' ■ ED AS/ O FI M
/ , i
. - - —2—/ Hoffman and McNamara Co.
19
A ' A Contractor
� �� C^ l y 19 By proposal dated 6 4
��i��� 1 y P p / /86
j, -4 ,..boot Supt. of'arks & Recreation
• 19 f i ` ,1
Chief Enginee j ryry , De tmen o ' ian a �,I
Al/ ' / 412-(0 1#6,
Director f Community Services 111 Admi istrative Assistant to the Mayor
- CSiParks DEPARTMENT N? 3790
Brian Tourtelotte CONTACT \J
292-7414 PHONE re en/ e
June 20, 1986 DATE
ASSIGN NUMBER FOR ROUTING ORDER (Clip All Locations for Signature) :
1 Department Director 4 Director of Management/Mayor 5� ,
3 Finance and Management Services Director V 5 City Clerk
- Budget Director _a_ Parks and Recreation
2 City Attorney
WHAT WILL BE ACHIEVED BY TAKING ACTION ON THE ATTACHED MATERIALS? (Purpose/
Rationale) :
Credit to the City for changes in the work
due to unforeseen site conditions. RECEIVED
JUN 2 n 1986
OFFICE OF THE DIRECTOR
DEPARTMENT OF FiIVANc E
COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPATED: AND MANAGEMENT SERVICES
Decrease project cost by $6,484.00 RECE E
Peoples Park Improvements 'JUN7
• flAYoR,0
FINANCING SOURCE AND BUDGET ACTIVITY NUMBER CHARGED OR CREDITED: (Mayor's signa-
ture not re-
Total Amount of Transaction : (6,484.00) quired if under
$10,000)
Funding Source: C. 0. Deduction recredited to:
Activity Number: 803-63903-0882-63298
ATTACHMENTS (List and Number All Attachments) :
1 . Project Record Sheet
2. Contract Change Agreement #1
3. Proposal from Contractor 6/4/86
DEPARTMENT REVIEW CITY ATTORNEY REVIEW ,/
Yes X No Council Resolution Required? Resolution Required? Yes �No
Ales X No Insurance Required? Insurance Sufficient? Yes No ,r4
Yes X No Insurance Attached:
(SEE REVERSE SIDE FOR INSTRUCTIONS)
Revised 12/84
HOW TO USE THE GREEN SHEET .
The GREEN SHEET has several PURPOSES:
1. to assist in routing documents and in securing required signatures
2. to brief the reviewers of documents on the impacts of approval
3. to help ensure that necessary supporting materials are prepared, and, if
required, attached.
•
Providing complete information under the listed headings enables reviewers to make
decisions on the documents and eliminates follow-up contacts that may delay execution.
The COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS heading provides space to explain
the cost/benefit aspects of the decision. Costs and benefits related both to City
budget (General Fund and/or Special Funds) and to broader financial impacts (cost
to users, homeowners or other groups affected by the action) . The personnel impact
is a description of change or shift of Full-Time Equivalent (FTE) positions.
If a CONTRACT amount is less than $10,000, the Mayor's signature is not required,
if the department director signs. A contract must always be first signed by the
outside agency before routing through City offices.
Below is the preferred ROUTING for the five most frequent types of documents:
CONTRACTS (assumes authorized budget exists)
1. Outside Agency 4. Mayor
2. Initiating Department 5. Finance Director
3. City Attorney 6. Finance Accounting
ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDERS (all others)
1. Activity Manager 1. Initiating Department
2. Department Accountant 2. City Attorney
3. Department Director 3. Director of Management/Mayor •
4. Budget Director 4. City Clerk
5. City Clerk
6. Chief Accountant, F&MS
COUNCIL RESOLUTION (Amend. Bdgts./Accept. Grants) COUNCIL RESOLUTION (all others)
1. Department Director 1. Initiating Department
2. Budget Director 2. City Attorney
3. City Attorney 3. Director of Management/Mayor
4. Director of Management/Mayor 4. City Clerk
5. Chair, Finance, Mngmt. & Personnel Com. 5. City Council
6. City Clerk
7. City Council
8. Chief Accountant, F&MS
SUPPORTING MATERIALS. In the ATTACHMENTS section, identify all attachments. If the
Green Sheet is well done, no letter of transmittal need be included (unless signing
such a letter is one of the requested actions) .
Note: If an agreement requires evidence of insurance/co-insurance, a Certificate of
Insurance should be one of the attachments at time of routing.
Note: Actions which require City Council Resolutions include:
1. Contractual relationship with another governmental unit.
2. Collective bargaining contracts.
3. Purchase, sale or lease of land.
4. Issuance of bonds by City. •
5. Eminent domain.
6. Assumption of liability by City, or granting by City of indemnification.
7. Agreements with State or Federal Government under which they are providing
funding.
8. Budget amendments.