D-8056 likhk'City Clark
CITY OF SAINT PAUL
Pink — Finance Dept.
Canary— Dept.
. OFFICE OF THE MAYOR r ,,
No: b��
ADMINISTRATIVE ORDER
Ill (,,
BUDGET REVISION Date: " /0"(P/Q w
ADMINISTRATIVE ORDER,Consistent with the autkbority granted tp t h Mayor in Section 10.07.4 of the City Charter and
based on the req t of the Director of the Department of `-'u fm�LLllfnl�1 LLB/ J__
to amend the 19 budget of the Capital Improvement fund,the Director of the Department
of Finance and Management Services is authorized to amend said budget in the following manner:
Current Amended
Budget Change Budget
925-93083-0799-73110
Indian Mounds Park Acquisition $250,000.00 -35,000 $215,000.00
925-90083-7499-70001
General Government CIB, 1983 $ 15,102.02 +35,000 $ 50,102.02
803-63900-0537-63379
Metro Parks Grant SG-83-54 $1 ,027,994.00 -215,000 $812,994.00
(Battle Creek Pk. Reimbursement)
925-90083-7399-70001
General Government CIB, 1983 $ 50,102.02 +215,000 $265,102.02
•
Approved as to Funding
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lep . olr inance : ' .ndgement ervi 7 tt
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Prepared by:Activity Man:ler proved by:Mayor,'"
ayor /
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equested by:Department director Date
CS/Parks DEPARTMENT S�v Np 3787
Jonn Wirka CONTACT ' w
292'7400 ' PHONE r 3
June 10, 1986 DATE 1 e en/ e Q
ASSIGN NUMBER FOR ROUTING ORDER (Clip All Locations for Signature) :
1111111110111.1010110011.011M wilamillOrreleerITIM*141.110.0110160.1100
City Clerk
Parks and Recreation
City Attorney
WHAT WILL BE ACHIEVED BY TAKING ACTION ON THE ATTACHED MATERIALS? (Purpose/
Rationale) :
This action necessary to repay the 1983 C. I .B. Contingency Fund $250,000.
which was ' loaned' for the Indian Mounds Park Acquisition project in
accordance with C.F. 85-1186.
RECEIVED
COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPATED: JUN I 19$6
N.A. OFFICE OF THE DIRECTOR
DEPARTMENT OF FINANCE
AND MANAGEMENT SERVICES
FINANCING SOURCE AND BUDGET ACTIVITY NUMBER CHARGED OR CREDITED: (Mayor's signa-
ture not re-
Total Amount of Transaction: $250,000 quired if under
$10,000)
Funding Source: 925-93083-0799-73110 ($35,000)
803-63900-0537-63379 ($215,000)
Activity Number:
ATTACHMENTS (List and Number All Attachments) :
Administrative Order
C.F. 85-1186
DEPARTMENT REVIEW CITY ATTORNEY REVIEW
Yes x No Council Resolution Required? Resolution Required? Yes No
Yes xNo Insurance Required? Insurance Sufficient? Yes No
Yes xNo Insurance Attached :
(SEE REVERSE SIDE FOR INSTRUCTIONS)
Revised 12/84
HOW TO USE THE GREEN SHEET
The GREEN SHEET has several PURPOSES:
1. to assist in routing documents and in securing required signatures
2. to brief the reviewers of documents on the impacts of approval
3. to help ensure that necessary supporting materials are prepared, and, if •
required, attached.
Providing complete information under the listed headings enables reviewers to make
decisions on the documents and eliminates follow-up contacts that may delay execution.
The COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS heading provides space to explain
the cost/benefit aspects of the decision. Costs and benefits related both to City
budget (General Fund and/or Special Funds) and to broader financial impacts (cost
to users, homeowners or other groups affected by the action) . The personnel impact
is a description of change or shift of Full-Time Equivalent (FTE) positions.
If a CONTRACT amount is less than $10,000, the Mayor's signature is not required,
if the department director signs. A contract must always be first signed by the
outside agency before routing through City offices.
Below is the preferred ROUTING for the five most frequent types of documents:
CONTRACTS (assumes authorized budget exists)
1. Outside Agency 4. Mayor
2. Initiating Department 5. Finance Director
3. City Attorney 6. Finance Accounting
ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDERS (all others)
1. Activity Manager 1. Initiating Department
2. Department Accountant 2. City Attorney
3. Department Director 3. Director of Management/Mayor •
4. Budget Director 4. City Clerk
5. City Clerk
6. Chief Accountant, F&MS
COUNCIL RESOLUTION (Amend. Bdgts./Accept. Grants) COUNCIL RESOLUTION (all others)
1. Department Director 1. Initiating Department
2. Budget Director 2. City Attorney
3. City Attorney 3. Director of Management/Mayor
4. Director of Management/Mayor 4. City Clerk
5. Chair, Finance, Mngmt. & Personnel Com. 5. City Council
6. City Clerk
7. City Council
8. Chief Accountant, F&MS
SUPPORTING MATERIALS. In the ATTACHMENTS section, identify all attachments. If the
Green Sheet is well done, no letter of transmittal need be included (unless signing
such a letter is one of the requested actions) .
Note: If an agreement requires evidence of insurance/co-insurance, a Certificate of
Insurance should be one of the attachments at time of routing.
Note: Actions which require City Council Resolutions include:
1. Contractual relationship with another governmental unit.
2. Collective bargaining contracts.
3. Purchase, sale or lease of land.
4. Issuance of bonds by City. •
5. Eminent domain.
6. Assumption of liability by City, or granting by City of indemnification.
7. Agreements with State or Federal Government under which they are providing
funding.
8. Budget amendments.