D-7988 White — City Clerk CITY OF SAINT PAUL
Pink — Finance Dept.
Canary— Dept.
OFFICE OF THE MAYOR
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ADMINISTRATIVE ORDER
Date: LO 5147
•
ADMINISTRATIVE ORDER, in the matter of the requirement of the City of Saint
Paul that payment for services not authorized by a contract or the Purchasing
Division must receive mayoral or council approval ; and
WHEREAS, the Ramsey County Community Health Services Advisory Committee held a
retreat on Wednesday April 2, 1986 at the Capitol Community Center; and
WHEREAS, the City and County plan to split the cost of the catering equally;
therefore be it
ORDERED, that the City of Saint Paul through its mayor, authorizes payment to
Gladstone Catering in an amount not to exceed $200.00.
Fund: 33230
•
APPROV S TO FOR
Assistant ity Attorney Department Head
Community Services
•
Date L t J a Q-L
Administrative Assistant to Mayor
Community Services DEPARTMENT ✓ 9ga N? 3131
Kathleen Mohrland CONTACT
292-7702 PHONE re��April 8, 1986 DATE e
ASSIGN NUMBER FOR ROUTING ORDER (Clip All Locations for Signature) :
1 Department Director 3 Director of Management/Mayor
5 Finance and Management Services Director 4 City Clerk
Budget Director
1,7 City Attorney
WHAT WILL BE ACHIEVED BY TAKING ACTION ON THE ATTACHED MATERIALS? (Purpose/
Rationale) :
Gladstone Catering will be reimbursed for providing its services to the Ramsey County
Community Health Services Advisory Committee Retreat held on Wednesday, April 2, 1986
from 4 - 9 p.m. at Capitol Community Center, 102 Marion Street.
RECEIVED
COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPATED: APR 1 1 1986
No personnel impacts anticipated RECEIVED CITY ATTORNEY
X500
APR
• MAYOR'S OFFICE
FINANCING SOURCE AND BUDGET ACTIVITY NUMBER CHARGED OR CREDITED: (Mayor's signa-
ture not re-
Total Amount of Transaction: $200.00 quired if under
$10,000)
Funding Source: Miscellaneous Revenue
Activity Number: 33230
ATTACHMENTS (List and Number All Attachments) :
1. Administrative Order
DEPARTMENT REVIEW CITY ATTORNEY REVIEW f,
Yes ,�No Council Resolution Required? Resolution Required? Yes "No
Yes / o Insurance Required? Insurance Sufficient? Yes No ,'' ,
es ` No Insurance Attached:
(SEE REVERSE SIDE FOR INSTRUCTIONS)
Revised 12/84
HOW TO USE THE GREEN SHEET
The GREEN SHEET has several PURPOSES:
1. to assist in routing documents and in securing required signatures
2. to brief the reviewers of documents on the impacts of approval
3. to help ensure that necessary supporting materials are prepared, and, if
required, attached.
Providing complete information under the listed headings enables reviewers to make
decisions on the documents and eliminates follow-up contacts that may delay execution.
The COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS heading provides space to explain
the cost/benefit aspects of the decision. Costs and benefits related both to City
budget (General Fund and/or Special Funds) and to broader financial impacts (cost
to users, homeowners or other groups affected by the action) . The personnel impact
is a description of change or shift of Full-Time Equivalent (FTE) positions.
If a CONTRACT amount is less than $10,000, the Mayor's signature is not required,
if the department director signs. A contract must always be first signed by the
outside agency before routing through City offices.
Below is the preferred ROUTING for the five most frequent types of documents:
CONTRACTS (assumes authorized budget exists)
1. Outside Agency 4. Mayor
2. Initiating Department 5. Finance Director
3. City Attorney 6. Finance Accounting
ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDERS (all others)
1. Activity Manager 1. Initiating Department
2. Department Accountant 2. City Attorney
3. Department Director 3. Director of Management/Mayor •
4. Budget Director 4. City Clerk
5. City Clerk
6. Chief Accountant, F&MS
COUNCIL RESOLUTION (Amend. Bdgts./Accept. Grants) COUNCIL RESOLUTION (all others)
1. Department Director 1. Initiating Department
2. Budget Director 2. City Attorney
3. City Attorney 3. Director of Management/Mayor
4. Director of Management/Mayor 4. City Clerk
5. Chair, Finance, Mngmt. & Personnel Com. 5. City Council
6. City Clerk
7. City Council
8. Chief Accountant, F&MS
SUPPORTING MATERIALS. In the ATTACHMENTS section, identify all attachments. If the
Green Sheet is well done, no letter of transmittal need be included (unless signing
such a letter is one of the requested actions) .
Note: If an agreement requires evidence of insurance/co-insurance, a Certificate of
Insurance should be one of the attachments at time of routing.
Note: Actions which require City Council Resolutions include:
1. Contractual relationship with another governmental unit.
2. Collective bargaining contracts.
3. Purchase, sale or lease of land.
4. Issuance of bonds by City. •
5. Eminent domain.
6. Assumption of liability by City, or granting by City of indemnification.
7. Agreements with State or Federal Government under which they are providing
funding.
8. Budget amendments.