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D-7985 White — City Clerk CITY OF SAINT PAUL Pink — Finance Dept. Canary— Dept. OFFICE OF THE MAYOR No: D- ? ? PEI -- Community Development ADMINISTRATIVE ORDER i /! /� • Date: , ADMINISTRATIVE ORDER, to authorize the use of Citizen Participation funds for 19 non-City employees and 8 City employees to attend the Neighborhoods USA Conference to be held in Saint Paul from May 28 - 31, 1986, for the purpose of professional development and to benefit Saint Paul's Citizen Participation Process through the exchange of ideas and information with neighborhood representatives from around the country. The adopted 1986 Citizen Participation budget provides funds for this purpose, and the account codes to be charged are: 100 - 39117 - 0253 - 6103 $ 2,970.00 100 - 39117 - 0255 - 6103 20.00 Total $ 2,990.00 • APPROVED AS TO FORM 4th-f- Assistant C y Attorney epartment Head L : ^�I Date _�- - Administrative Assistant to Mayor Peo -CoMMUOirc IDEUELCCWI,Yr DEPARTMENT ' o 3344 �ERR`t _NE131,kiuS CONTACT ,r-711-4g4 Ex-r. �Z`1$ PHONE oreen - , ce3 ASSIGN NUMBER FOR ROUTING ORDER (Clip All Locations for Signature) : Department Director Director of Management/Mayor Finance and Management Services Director City Clerk Cudget Director ,r(y� (,u. Cicrr ity Attorney 1?x)a-��Atiut WHAT WILL BE ACHIEVED BY TAKING ACTION ON THE ATTACHED MATERIALS? (Purpose/ Rationale) : "TNE ArThGNED A\ lt.JISCRA`rioE ORDER WILL PRc oicE 'Ft #.)tS FOR EAcµ pF THE Gtr-(S ►SiSTRtcr GoL.UJCuc.S Co m Mt.A.OrrY ORGA.1JIzER-S (!9 PERSo►)5) iktoo '4Gry Pe-g_sc w'S To TTEL.)D "t}{E AJE(&44 f OR#1000S (kS$\ COOFI5REPCE Sktk)T t5 THE HOST G1rY, COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPATED: RECEIVED �t;l►JflS -ACRE; BUDfoe-TED MR-1141S PARposE APR 181986 • CITY ATTORNEY FINANCING SOURCE AND BUDGET ACTIVITY NUMBER CHARGED OR CREDITED: (Mayor's signa- ture not re- Total Amount of Transaction: quired if under $10,000) Funding Source: COSCo Activity Numbers (moo - 39l(7— Oa,S3- ro(013 )oo - 39111 - °ass-- Gfo3 ATTACHMENTS (List and Number All Attachments) : PczoCoSSD -1\0MIIJ. ©RDA ; AP\ r flt ,3 : S O FmCE DEPARTMENT REVIEW CITY ATTORNEY REVIEW Yes ,CNo Council Resolution Required? Resolution Required? Yes No 'es Insurance Required? Insurance Sufficient? Yes No Ye No Insurance Attached: (SEE REVERSE IDE FOR INSTRUCTIONS) Revised 12/84 HOW TO USE THE GREEN SHEET The GREEN SHEET has several PURPOSES: 1. to assist in routing documents and in securing required signatures 2. to brief the reviewers of documents on the impacts of approval 3. to help ensure that necessary supporting materials are prepared, and, if • required, attached. Providing complete information under the listed headings enables reviewers to make decisions on the documents and eliminates follow-up contacts that may delay execution. The COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS heading provides space to explain the cost/benefit aspects of the decision. Costs and benefits related both to City budget (General Fund and/or Special Funds) and to broader financial impacts (cost to users, homeowners or other groups affected by the action) . The personnel impact is a description of change or shift of Full-Time Equivalent (FTE) positions. If a CONTRACT amount is less than $10,000, the Mayor's signature is not required, if the department director signs. A contract must always be first signed by the outside agency before routing through City offices. Below is the preferred ROUTING for the five most frequent types of documents: CONTRACTS (assumes authorized budget exists) 1. Outside Agency 4. Mayor 2. Initiating Department 5. Finance Director 3. City Attorney 6. Finance Accounting ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDERS (all others) 1. Activity Manager 1. Initiating Department 2. Department Accountant 2. City Attorney • 3. Department Director 3. Director of Management/Mayor 4. Budget Director 4. City Clerk 5. City Clerk 6. Chief Accountant, F&MS COUNCIL RESOLUTION (Amend. Bdgts./Accept. Grants) COUNCIL RESOLUTION (all others) 1. Department Director 1. Initiating Department 2. Budget Director 2. City Attorney 3. City Attorney 3. Director of Management/Mayor 4. Director of Management/Mayor 4. City Clerk 5. Chair, Finance, Mngmt. & Personnel Com. 5. City Council 6. City Clerk 7. City Council 8. Chief Accountant, F&MS SUPPORTING MATERIALS. In the ATTACHMENTS section, identify all attachments. If the Green Sheet is well done, no letter of transmittal need be included (unless signing such a letter is one of the requested actions) . Note: If an agreement requires evidence of insurance/co-insurance, a Certificate of Insurance should be one of the attachments at time of routing. Note: Actions which require City Council Resolutions include: 1. Contractual relationship with another governmental unit. 2. Collective bargaining contracts. 3. Purchase, sale or lease of land. 4. Issuance of bonds by City. • 5. Eminent domain. 6. Assumption of liability by City, or granting by City of indemnification. 7. Agreements with State or Federal Government under which they are providing funding. 8. Budget amendments.