D-7955 White — City Clerk CITY OF SAINT PAUL
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Pink — Finance Dept.
Canary— dept.
Return copy to: OFFIGE OF THE MAYOR Date: /J -//4,
Valuations - Room 218
(PW) ADMINISTRATIVE ORDER
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ADMINISTRATIVE ORDER,
The Mayor of the City of Saint Paul approves a TEMPORARY PERMIT TO
CONSTRUCT for the State of Minnesota permitting the letting of the
contract for the construction of bike paths with Highway No. 61, south
of Warner Road between trunk Highway 61 and the Fish Hatchery Road and
as shown in red on the attached plan, subject to the terms and
conditions of said agreement, a copy of which agreement shall be
maintained on file in the Division of Valuations of the Department of
Finance and Management Services, and the proper City officers are
authorized to execute the said agreement on behalf of the City of
Saint Paul.
Later in 1986 , Minnesota Department of Transportation will begin
negotiations with the City for permanent easement rights through these
areas.
411
APPROVED AS TO FORM
X-k4aloirer
Assistant City Attorney Department Head
Financ Management Services-
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I / , . . 1
Date -_
Administrative Assistant to Mayor
Finance & Management Services DEPARTMENT t/ L 0 4289
Peter`White �_ CONTACT
99R_ 317 PHONE
rcen -See+March 19, 1986 DATE
ASSIGN NUMBER FOR ROUTING ORDER (Clip All Locations for Signature) :
Department Director 3 Director of Management/Mayor
2 Finance and Management Services Director City Clerk
Budget Director 4 Valuations
1 City Attorney
WHAT WILL BE ACHIEVED BY TAKING ACTION ON THE ATTACHED MATERIALS? (Purpose/
Rationale) :
City officials will be authorized to sign a temporary permit to construct for the State of
Minnesota permitting the construction of bike paths in conjunction with the construction
along Warner Road from Trunk Highway 61 to the Fish Hatchery Road.
COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPATED:
No compensation is involved. The temporary permits are needed by Minnesota Department of
Transportation to let bids on the Highway 61 construction project. We will be negotiating
easements through these areas with Minnesota Department of Transportation later in 1986.
FINANCING SOURCE AND BUDGET ACTIVITY NUMBER CHARGED OR CREDITED: (Mayor's signa-
ture not re-
Total Amount of Transaction: quired if under
$10,000)
Funding Source:
Activity Number:
ATTACHMENTS (List and Number All Attachments) :
1. Administrative Order to be considered.
2. Agreement for consideration. DO NOT SIGN AT THIS TIME.
DEPARTMENT REVIEW CITY ATTORNEY REVIEW
Yes x No Council Resolution Required? Resolution Required? Yes No
owes x No Insurance Required? Insurance Sufficient? Yes No
Yes x No Insurance Attached :
(SEE REVERSE SIDE FOR INSTRUCTIONS)
Revised 12/84
HOW TO USE THE GREEN SHEET
The GREEN SHEET has several PURPOSES:
1. to assist in routing documents and in securing required signatures
2. to brief the reviewers of documents on the impacts of approval
3. to help ensure that necessary supporting materials are prepared, and, if •
required, attached.
Providing complete information under the listed headings enables reviewers to make
decisions on the documents and eliminates follow-up contacts that may delay execution.
The COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS heading provides space to explain
the cost/benefit aspects of the decision. Costs and benefits related both to City
budget (General Fund and/or Special Funds) and to broader financial impacts (cost
to users, homeowners or other groups affected by the action) . The personnel impact
is a description of change or shift of Full-Time Equivalent (FTE) positions.
If a CONTRACT amount is less than $10,000, the Mayor's signature is not required,
if the department director signs. A contract must always be first signed by the
outside agency before routing through City offices.
Below is the preferred ROUTING for the five most frequent types of documents:
CONTRACTS (assumes authorized budget exists)
1. Outside Agency 4. Mayor
2. Initiating Department 5. Finance Director
3. City Attorney 6. Finance Accounting
ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDERS (all others)
1. Activity Manager 1. Initiating Department
2. Department Accountant 2. City Attorney
3. Department Director 3. Director of Management/Mayor •
4. Budget Director 4. City Clerk
5. City Clerk
6. Chief Accountant, F&MS
COUNCIL RESOLUTION (Amend. Bdgts./Accept. Grants) COUNCIL RESOLUTION (all others)
1. Department Director 1. Initiating Department
2. Budget Director 2. City Attorney
3. City Attorney 3. Director of Management/Mayor
4. Director of Management/Mayor 4. City Clerk
5. Chair, Finance, Mngmt. & Personnel Com. 5. City Council
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6. City Clerk
7. City Council
8. Chief Accountant, F&MS
SUPPORTING MATERIALS. In the ATTACHMENTS section, identify all attachments. If the
Green Sheet is well done, no letter of transmittal need be included (unless signing
such a letter is one of the requested actions) .
Note: If an agreement requires evidence of insurance/co-insurance, a Certificate of
Insurance should be one of the attachments at time of routing.
Note: Actions which require City Council Resolutions include:
1. Contractual relationship with another governmental unit.
2. Collective bargaining contracts.
3. Purchase, sale or lease of land.
4. Issuance of bonds by City.
5. Eminent domain.
6. Assumption of liability by City, or granting by City of indemnification.
7. Agreements with State or Federal Government under which they are providing
funding.
8. Budget amendments.