1986 (2) White - City Clerk No. D 7E -7
Pink Finance Dept.
Canary - Dept. Accounting Date // 3/-;
Blue - Engineer
Green - Contractor
• CITY OF SAINT PAUL — OFFICE OF THE MAYOR
ADMINISTRATIVE ORDER
for
CONTRACT CHANGE AGREEMENT NO. 2
ADMINISTRATIVE ORDER, Whereas, additions which proved to be necessary to the Improvement described
as Roadway Improvements to GATEWAY DRIVE, COMO AVENUE, & E. COMO BOULEVARD and Storm
Sewer Construction in ROSE AVENUE (Activity #63268-882-001)
84-P-09 i0 ,
known as Contract L- 8608 , City Project No.84-S-1734 Arcon Construction Company, Inc.
Contractor, is composed of the following:
The Engineer directed the Contractor to:
1. Restore the pavement in a utility cut for sewer and water service to a new building
at 901 W. Como. The Contractor was directed to perform that work so as not to delay
the placement of the asphalt wearing course on the project.
LUMP SUM $ 1,556.99
2. Regrade the boulevard slope on Gateway Drive from Sta. 11+00 to Sta. 13+50 right.
The plan specified a 2: 1 slope which was determined to be too steep after the
original grading was completed.
LUMP SUM $ 1,680.71
3. Remove and reconstruct the radius (including the concrete curb, concrete walk, and
III associated grading work) at the southeast quadrant of Maryland and Como Boulevard,
and at the northwest quadrant of Como Boulevard and Como Avenue and reconstruct the
concrete median island at the northeast corner of Maryland Avenue and Como Boulevard.
The original planned geornetrics at these locations were found to be inadequate and
revisions deemed necessary. LUMP SUM $ 5,667.36
TOTAL $ 8,905.06
ORDERED, That the City of Saint Paul, through its Mayor, approves the foregoing additions made in ac-
cordance with the specifications in the sum of $ 8,905.06 , said amount to be added to the lump sum con-
sideration named in the contract, known as contract L- 8608 , and which amount is to be financed from:
Activity #63268-882-001
c'ff-C) Water Utility -D 66'/I.._ cod $1,556.99
J Funding From Metro Council Grant $1,680.71
63268
Funding From S.A.C. Funds 62619 $5,667.36
AP— 9VEDASTSF0
/ C //:. Pte,e AI C
Assistant ity torney Cont .i\tor
r' / 19 S--' B
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ilki ief Milf I ` ' 1 30 OS Hea•f De �', ,Illp
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Director of Community Services Administrative •,.sistant to the Mayor
Public Works Construction DEPARTMENT .1)-
_ N° 2513
3./
Larry H. Lueth CONTACT '���'��!� �!!��'-
292-6113 PHONE •' /4
December 17, 1985 DATE retell e e
11411■11■11111■•■■■■■•■■••=111111■11=
ASSIGN NUMBER FOR ROUTING ORDER (Clip All Locations for Signature) :
t epartment Director Director of Management/Mayor
Finance and Management Services Director
,54_ City Clerk �
;Budget Director „ _.La 'u�th 6. li1'K/. Pte.
City Attorney ,-2 '
mm % - :o. 'cram
WHAT WILL BE ACHIEVED BY TAKING ACTION ON THE ATTACHED MATERIALS? (Purpose/
Rationale) :
The attached contract change agreement compensates the Contractor for extra work performed at
the Engineer's direction. This extra work was necessary to complete the project on a timely
basis (See Item #1 on Change Agreement) and because revisions to the original planned con-
struction were deemed necessary (See Items #2 & #3) .
RECEIVED
L 4 12 1986
COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPATED: 14�1Y f?
t7PFIGE E.0. 462
ADDITIONAL COST: ENG. FEES
63268-882-001 $1,556.99
Engineering Fee 19.5% of Above Figure (Credit to C/S $ 303.61
D&E Account)
4110-832-001 $1,680.71
NOW9-731-000 $5,667.36
Engineering Fee 16.5% of Above Figure (Credit to P.W.) $ 935.11
GRAND TOTAL - $10,143.78 $1,233.72 $8,905.06
FINANCING SOURCE AND BUDGET ACTIVITY NUMBER CHARGED OR CREDITED: (Mayor's signa-
ture not re-
Total Amount of Transaction: $8,905.06 quired if under
Water Dept. ; . A.6f (7-- 7??— eel() $1,556.99 $10,000) RECEIVED
Funding Source: 63268-832-000 (Metro Grant) $1,680. 71
62619-799-000 (SAC Funds) $5,667.36 DEC 1985
Activity Number: 63263-332-001
OFFICE OF THE DIRECTOR
ATTACHMENTS (List and Number All Attachments) : AN DEPARTMENT OF FINANCE
Contract Change Agreement No. 2 for: GATEWAY DRIVE, COMO AVENUE & E. COO BtftlikaktMENT SERVICES
Roadway Improvements & ROSE AVENUE Storm Sewer Construction
City Project No. 84-P-0970 & 84-S-1734
Contractor: Arcon Construction Company, Inc.
DEPARTMENT REVIEW CITY ATTORNEY REVIEW �'
Yes No Council Resolution Required? Resolution Required? Yes ' No ^/
Yes No Insurance Required? Insurance Sufficient? Yes No /Kg-
Yes ' .No Insurance Attached:
(SEE REVERSE SIDE FOR INSTRUCTIONS)
Revised 12/84
HOW TO USE THE GREEN SHEET
The GREEN SHEET has several PURPOSES:
1. to assist in routing documents and in securing required signatures
2. to brief the reviewers of documents on the impacts of approval
3. to help ensure that necessary supporting materials are prepared, and, if •
required, attached.
Providing complete information under the listed headings enables reviewers to make
decisions on the documents and eliminates follow-up contacts that may delay execution.
The COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS heading provides space to explain
the cost/benefit aspects of the decision. Costs and benefits related both to City
budget (General Fund and/or Special Funds) and to broader financial impacts (cost
to users, homeowners or other groups affected by the action) . The personnel impact
is a description of change or shift of Full-Time Equivalent (FTE) positions.
If a CONTRACT amount is less than $10,000, the Mayor's signature is not required,
if the department director signs. A contract must always be first signed by the
outside agency before routing through City offices.
Below is the preferred ROUTING for the five most frequent types of documents:
CONTRACTS (assumes authorized budget exists)
1. Outside Agency 4. Mayor
2. Initiating Department 5. Finance Director
3. City Attorney 6. Finance Accounting
ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDERS (all others)
1. Activity Manager 1. Initiating Department
2. Department Accountant 2. City Attorney •
3. Department Director 3. Director of Management/Mayor
4. Budget Director 4. City Clerk
5. City Clerk
6. Chief Accountant, F&MS
COUNCIL RESOLUTION (Amend. Bdgts./Accept. Grants) COUNCIL RESOLUTION (all others)
1. Department Director 1. Initiating Department
2. Budget Director 2. City Attorney
3. City Attorney 3. Director of Management/Mayor
4. Director of Management/Mayor 4. City Clerk
5. Chair, Finance, Mngmt. & Personnel Com. 5. City Council
6. City Clerk
7. City Council
8. Chief Accountant, F&MS
SUPPORTING MATERIALS. In the ATTACHMENTS section, identify all attachments. If the
Green Sheet is well done, no letter of transmittal need be included (unless signing
such a letter is one of the requested actions) .
Note: If an agreement requires evidence of insurance/co-insurance, a Certificate of
Insurance should be one of the attachments at time of routing.
Note: Actions which require City Council Resolutions include:
1. Contractual relationship with another governmental unit.
2. Collective bargaining contracts.
3. Purchase, sale or lease of land.
•4. Issuance of bonds by City.
5. Eminent domain.
6. Assumption of liability by City, or granting by City of indemnification.
7. Agreements with State or Federal Government under which they are providing
funding.
8. Budget amendments.