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D11231 White — City Clerk CITY O F SAINT PAUL Pink — Finance Dept. Canary— Dept. OFFICE OF T11F MAYOR No: ' '✓\ 3 • ADMINISTRATIVE ORDER _ aq BUIXXT REN'ISION Date: terr— 1490 AINIM'ISTRAT T ORDER,Consistent with the authority granted to the Mayor in Section 10.07.4 of the City Charter and based on the request of the Director of the Department of r.i_vi C renter Aut ri ty to amend the 19-4&budget of the —Giyie Genter xati a fund.the Director of the Department of Finance and Management Services is authorized to amend said budget in the following manner: Current Amended Budget Change Budget 20101-0245 Advertising $41,000 Brochures +15,000 Artwork/Ads +7,000 $63,000 20101-0221 Postage $ 2,000 +11000 $ 3,000 20101-0299 Misc. Administration Exp. Rod Markin-Consultant $38,000 +15,000 $53,000 20101-0241 Duplicating $ 2,500 +2,000 $ 4,500 • 20121-0111 Full Time Permanent Maintenance Staff $333,073 -40,000 $293,073 NET CHANGE .00 The Civic Center Authority has approved several marketing ideas to better promote the facility and its events. A transfer of funds is necessary to pay for the new Civic Center Brochures. These are necessary for prospective clients. Also, funds are needed for a new magazine ad to publicize our facility. Funds areftecessary for the cost to run the ads in magazines. More postage is necessary as the mailing list has grown considerably so that we are able to market our events to more companies, TV stations, and radio stations. The Civic Center Authority also authorized the hiring of a consultant to study the feasibility of constructing more meeting space, developing an expansion plan, and evaluatincxhe financial aspect of such a project. A transfer is necessary to pay for these services. To remain competitive within the market, the Civic Center Authority approved several renovations. In order for the bidding process to take place, many blueprints and bid specification booklets needed to be printed. A transfer is needed to pay for the duplicating fees. Prepared by:Activity Manager Approved by:Ma 4 Requested by:Department director V Date /D l i2-3l DEPARTMENTIOFFICE/COUNCIL DATE INITIATED St. Paul Civic Center , 11/9/90 GREEN SHEET No. 0831 IFIAU DA E INITIALJDATE CONTACT PERSON&PHONE �y .I •` r %'" 1E DEPARTMENT DIRECTOR (y 1) CITY COUNCIL Angela Stemig 224-7361 ASSIGN CITY ATTORNEY 7 CITY CLERK NUMBER FOR ST BE ON COUNCIL AGENDA BY(DATE) ROUTING BUDGET DIRECTOR ®FIN.&MGT.SERVICES DIR. ORDER A©MAYOR(OR ASSISTANT) TOTAL#OF SIGNATURE PAGES 1 (CLIP ALL LOCATIONS FOR SIGNATURE) ACTION REQUESTED: Transfer of funds to pay for necessary marketing expenditures and duplicating fees as listed on attached RECOMMENDATIONS:Approve(A)or Reject(R) COUNCIL COMMITTEE/RESEARCH REPORT OPTIONAL ANALYST PHONE NO. _PLANNING COMMISSION -CIVIL SERVICE COMMISSION CIS COMMITTEE COMMENTS: STAFF - DISTRICT COURT SUPPORTS WHICH COUNCIL OBJECTIVE? INITIATING PROBLEM,ISSUE,OPPORTUNITY(Who,What,When,Where,Why): Attached items were not included in 1990 budget trv��E� ,.y q �gg0 ADVANTAGES IF APPROVED: All budgets listed should be within budget DISADVANTAGES IF APPROVED: DISADVANTAGES IF NOT APPROVED: The budgets listed on attached will be over budget �� V [) y CLERK OTAL AMOUNT OF TRANSACTION $ 40,000 COST/REVENUE BUDGETED(CIRCLE ONE) YES NO FUNDING SOURCE ACTIVITY NUMBER FINANCIAL INFORMATION:(EXPLAIN) lJ�