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nPPmvM CoPies to:
-C'rty Clnl[ �01i9itro11
C I T Y O F S A I N T P A U L
OFFICE OF THE MAYOR
ADNIINISTRATIVE ORDER:
BUDGET REVISION
-FnanmOept.'sAewu�nyDivhion 9 � j �
-Requestim�Uept No: (�/ �
W6e: �
ADMINISTRAT{VE ORDER, Consistent with the authority granted to the Mayw in Section 10.07A of the City Charter
and based on the request oi the Director of the Depariment of Execu[ive Administration - L1EP to amend the 1999 budget of
the Special Fund, the Director of the Office of Financial Services is authorized to amend said budget in the following manner:
DEPARTMENT&DMSION: 6cecutiveAtlministration-LIEP CURREH7 APPROVED AMENCED
FUNU AND ACTMTY• 3ZIF33353 @�1�..� CMANGES BUOGE7
FROM:
GL 32033353-01'N
GL 320-33353-0439
•
TO:
GL 320-33353-0297
Fuli Time PermaneM
Fringe Benefits
936,987
283,469
(39,695)
(11,OD8)
897,292
2M,467
Data Processing Services
�
�
� ', o� a
PrepareU6y: AetivityManager te
____/����,�- �°`� q9
Requested 6y: DeparfineM Direetar ��
109,500
50,1OS
160,203
l,� � 3-f3 -`��
��
qp ed M': MaYur nate
�t�clltiVC /idminicirnsplt _ j �
03/02/99
�a�i
SIiEET PlO. 50442
x,aneax�te� ze�-vu2
/�. ST � ON ODllNL9. AGIIaA BY �A95)
A
lOTAL#OFSIGNATUREPAGES
, �on�m-im
4� prova( of 1999 Special Fund Budget Revisions
.+orioen
��� o ��.
xl�sFm � QLYATIXMHtY ad QIYCIFBK
� O �.�� 0 �,���,,,�
O MAYOR(ORAS4TAN1� �1 DFPAR9MEATACCWNSA
(CLIP ALL I,OCATIONS FOR SIGNATURE)
tF.conAaaIDA'aots: MPo� W a�aPU PERSONAL SERVICE CONl'RACiS MUST ANSWER fHE FOLLOWING QUESTIONS:
sutnm+ccoaa�ox 1.Fluthispaaanlfamcrerwa'kedndleraew4aetfa9�depaztment?
_cmmtw,m� YES NO
_atm.s9rvtw cwa.9ssoN 2 Has this pasonlSim ever'bew a dty employeel
YES NO
_ 3. Daes tltis pereon/fam pos.tea a al}L not noimailY Po%�� �' �3' ��a� rnY �P
YFS NO
_ 4.Is dtis person / S�m a tatgetedvendaR
YES NO
. fEzolain all ves amwers on seouate shee[ and attac6 to creen sheet)
. st91$ waoslVl+f1'vM�w�. whmwhv�, V+hY):
has requested Information Services to provide applica5on support of the ECLIPS system developed by On Line consultants.
MPROVFD:
3P will receive appfication suppcirt from Infonnation Service staffwha have the nceded experience and trainuig to suppod computer
and have an understanding of the requiremenis of the Office of LIEP and the ECLIPS system.
ofLlh.R will not have application support for iTs ECLIPS system.
RECElVED
MAR � 1999
i6TY CLERK
�w�uerc
`I 1
_a 50703 WSSlR6VENliHB1111GECHI)(CLLICI.EO[iL� � No
Sqeciat Fund 320 a��� GL 320-33353-0111 -$39 695
� GL 320-33353-0439 - $11,008
�
S)EYAP.:IJ.EF�:OiGICEI:.�U'LL'"_ �
"Znfoimation Services
266-8538
TOTAL # OF SIGNATURE PAGES
�,.;�,�:,��,-� Pv° ;5 i 3 G i
�-ZS-99 GREEN SHEET
INRIAVDAiE 1N67ALDAiE
�DEPARTMENTDIRE �CIiYGOVMCIL
PSSIGN � pTYATTORNEY O CINCLERK
NUMBERfOR ❑BUOGETOIRECTOR �FlNabll�.SEFVIGESDIR.
ROUTINC
ONOEP �MqyOR(OflA5515TA�1'n � OFS-Accounting
(CL1P ALL LOCATiONS FOR SlGNATURE}
Approval of Budget Atmi;endment to acceot the transfer of (1) FTE �dnd�'f`r�ge benefits
from the Office o£ LIEP to Znformation Services °" ?
RECAMMENDRTIONS: Approve (A) ar Pejed (R)
__ PLANNINCa COMMISSION _. CNIL SERVICE
__ C18 COMMIT(EE _.
_ STAfF _
__ DISTRICT CAUfiT — -
SUPPOR75 WHICHCOUNCIlO&IECTIVE4
PERSONAL SERVICE CONTRACTS MUST ANSWER TFIE FOLLOWIN6 QUESTIONS:
1. Has this persoNfirm eve� worked under a contract for Ihis department?
YES NO
2. Has this personttirm ever been a ciry empioyee?
YES NO
3. Does lhis person/iirm possess a skilf not norma��y posse55etl by any current city employee?
YES NO
Ezplaln all yes enswe�s on separate sheet and attach to green aheet
YG PftOBLEM, ISSUE. OPPOtiTUNITY (Wl+o. W�at, Wnen, wnere. wny): '
Office of Liep has requested InformatiDQ Gervices to provide application support
of the ECLZPS system developed by On Line consultants.
Office of LIEP will receive application support from In£ormation Services staff who
have the needed experience and training to support computer apolications and have an
understanding of the requirements of the Office of LIEP and the ECLIPS system
None.
Office of I.IEP will not have application support for its ECLIPS system.
AMOUNTOFTRANSACTION S SO.��O3
COSTiREVENUE BUDGETED (CIHCLE ONE) Y£S NO
TnfOTIIlZClOR S2i'V10ES SPECldl FuIId pCTiVITV NUMBEq �� �� S— � �n
FUNOIHG SOUHCE �
FINANCIAL INFOflMATION: (EXPWN)
�, n .
♦
GreenSheetk 37307 .
Reso�urtara
CITY OF SAINT PAIlL, MiNNESOTA
� . Pressnted By:
� Referfed To: Committee: Data
� WHEREAS, the Office of License, inspection and Environmental Protection (LIEP) has requested Information
Services (IS) assume application support ot the ECLIPS system developed by the On Line consulYant
group;and
2 -
a W HEREAS, !S does not have avai4abie pessonnei resources to assume the responsibility, but is eviHing fo do so
n if additional staffing can be secured and funded; and
e W HEREAS, LIEP has agreed to transfer one (1) F.T.E. (fuil-time equivatent) currentfy funded in the 1999 LIEP
s budget, !o the Intormation Services budget along with its funding and fringe be�efits; and
W HEREAS, the Mayor pursuani to sec. t0.07.i of the city charter, does certify that there are available tor
appropriation, revenues in excess of those estimated in the 1999 budget.
W HEREAS, the Mayor, pursuant to sec. 10.07.04 of the city charter, recommends the tollowing changes to the
1999 budget:
FINANCING PLAN;
Department of Technology and Managment Services
Clivision Information Services
Gl 626-31115-4301
Ali Other Fund Financing
SPENDING PLAN:
Department of Technology and Management Services
Division Information Services
GL 626-31 1 1 5-01 7 1 Full Time Perm. Emp
GL 626-31715-�439 Fringe Benetits
Ai1 Other Fund Spending
Current
Butlqet Chanqe
764,'i54 50,703
0 0
764.154 50.703
579,279 39,695
�ss,s7o yi,00s
19,205 0
764.t54 50.703
RESOLVED, that the City Council approves these changes to the 1999 budget.
Adopted by Council: Date
Adoption CeKified by Council Secretary:
By;
,+pproved by Mayor: Date
By:
Amended
Budqet
814,857
0
854.857
6t8,974
i76,6�8
19,205
814 857
Requested by Department of:
Technoloqy and Manaqement Services
By:
Peter Hames, Director
Approval Recommended by Budget Director:
ay:
Form Approved by City Attorney:
Approved by Mayor fot Su6mission ta Gouncil:
�
bYGP�WBWq1q1b�F:YA+FAS .¢m(�1'�rt�yuym.WY,!) ¢pIYY
CITY OF SAINT PAUL
•
u
•
OFFICE OF THE MAYOR
ADMINISTRATIVE ORDER
ADMINISTRATIVE ORDER,
No: �OQ �� tD(/
Da�: 3 -t�-R9
WHEREAS, the office of Libraries has negotiated an agreement to extend, through December 31, 1999,
the term of Lease Agreement LIB/2 with the West Seventh Community Center, Inc. far space to provide
library services in the West Seventh Community Center;
THEREFORE BE IT ORDERED, that the proper City officials are hereby authorized and duected to
renew Lease Agreement LIB/2.
APPROVBD AS TO PORM
'' .,s ��f'l�''[ 9
Assistant City Attomay
Date
Department Head
•� �
T.M.5.lREAL ES�TATE DIVISION Date: March 4,1999 Green S ee N er: 63690
ontact Person and Phone Namber: 2 EPwR'ii�N'P CTTY cOUNCIS,
Dave Nelson ' �� 266-8850 1 'T �
UDGETDII2ECTOI2 FFiCEOFF7NANCIALSVCS
os[ be on Comd Agenda by: YOR (OR ASSLST 4 ESTATE DIVISION
OTAL # OF SIGNATURE PAGES 1(CLIP ALL LOCATIONS FOR SIGNATI7RE)
CTION REQUESTED:
To extend the term of Lease Agreement LIB/2 to provide library services in the West Seventh
Community Center through December 31,1999. Ref: 1. Administrative Order for approval;
2. Sample Copy of agreement
c0*�+�F�nATIONS:APPROVE(A)oxRF.TECT(R) ERSONALSERViCECONTRACTSMCJSTANSWERTAEROLLOWING:
. Has the personlfirm ever worked �mder a contractfor this dep•rr�ent? YES NO
PLANNINGCAMMISSWN A STAFE
. Has this person�6rm ever been a City employee? YES NO
CIVIL SE6VICE COMMISSION
. Does this perso�Srm possess a sldll notnonnally possessed by any YF,6 NO
c�m�¢nt Cily employee?
CB COMMITI'EE
E lain a11 YES answers on a se arate sheet and aMach.
UPPORTS WHTCH COUNCIL
BJECTIVE?
OUNCIL WARD(s) 3 pISTRICT PLANNING COUNCIL 9
TIATING PROBLEM, ISSU�, OPPORTONITP (Who, What, When, Where, WLy?):
The agreement expired on December 31,1998.
� VANTAGESIFAPPROVED:
Library services will continue in the West 7th location.
ISA.DVANTAGES IF APPROVED:
None
ISADVANTAGES IF NOT APPROVED:
Library services would be disconfinued at that location.
oTAr, nNtoutvz oF T�xsaczioN: $g,705.64 cosT�vE� svncEZEn �cnccLE o�� �s xo
rnre souxcE: General Fund ncTTVrrY xU�Ex:
INANCIAL INFORMATION: (EYPLAIl� �� f ��D
1
To be paid in monthly installme��� 47. Y � a � ����
0 8 1999 ����� �`� �
r•
'```'"�'�'�9Y a�d �9arr�gr
���es D�p��e�=�
.•` r
• West Seventh Community Center, Inc.
265 Oneida Street
Saint Paul, MN. 55102-2883
SPACE USE AGREEMENT
This Space Use Agreement entered into this day of , 19
by and between the West Seventh Community Center, Inc., hereinafter referred to as the
"Administrator" and Librarv, hereinafter referred to as the "Renter".
WTTNESSETH:
That said Administrator, in consideration of the covenants contained in this agreement,
and for other good and valuable considerations, the receipt and sufficiency whereof are
hereby acknowledged, hereby agrees with the Renter, as follows:
(1) The Administrator hereby leases to the Renter, for the period from Ol/Ol/99 through
12l31/99 space in the West Seventh Community Center hereinafter referred to as the
"Center" located at 265 Oneida Street in the City of Saint Paul, State of Minnesota,
containing 784 sauare feet, hereinafter referred as the "Premises", for the sum of $8.705.64
payable in equal monthty installments of $725.47 due on or by the �rst working day of each
month, commencing 01/01/99. The Administrator may increase the sum charged to each
• Renter during the duration of this lease only to the extent of increased operating costs.
Such increase shall become effective after sixty (60) days notice in writiag has been given to
the Renter.
(2) The Administrator sha11 provide maintenance and utilities (except telephone service,
which will be billed separately), and grants to the Renter the use of spaces once a month in
the Center designated for common use, such use to be approved and scheduled first with
the Administrator. More frequent use of common spaces in the Center, beyond once a
month, will be billed separately to renters on the following per nse scale: $5.00 for less than
�fteen (15) participants, $10.00 for fifteen (15) to twenty five (25) participants, and $15 for
twenty six (26) or more participants. The Renter agrees to use the Premises for the
following purposes:
(Specific Intent of Use for Premises)
OPERATION OF WEST 7TH POPULAR LIBRARY
subject to written and posted policy which may from time to time be established by the
Administrator.
�
�" -
• (3) The Renter shall provide all furnishings and equipment necessary to operate its
services. The Renter shall not incur any further or add additional expense with respect to
the Premises unless specifically authorized by the Administrator in writing.
(4} Renter agrees that its staff will cooperate with the Administrator and other tenants
and personnel of the Center to the end that an integrated program will emanate from the
Center.
(5) Renter agrees to furnish the Administrator with such statistics and non-confidential
information as Administrator may require for determining the use being made by the
Renter of the Center and the effectiveness of programs emanating from the Center.
(6) The Renter agrees not to post in the Center any signs, pictures, advertisements,
banners, or decorations of any kind deemed offensive by the Administrator's Executive
Director.
(7) The Renter agrees to keep the Premises in an orderly, clean, and sanitary condition;
will neither do not permit to be done therein, anything in a manner constituting a nuisance
of any lund (nuisance shall mean a substantial unreasonable interference with another
persons use or enjoyment of the Center); will neither do no permit to be done therein,
anything in violation of the laws, regulations, or ordinances of any governmental body
appticable thereto, and will not make any structural alterations, additions, changes or
• improvements therein without the prior consen# of the Administrator. Administrator will
make all necessary repairs except those caused by the negligence of the Renter.
(8) The Renter will not assign this agreement and will not sublet the Premises or any
part thereof, except as agreed ta by the AdminisCrator, in writing.
(9) In the event that the Premises becomes untenantabie or unCt for occupancy in
whole or in part due to the total or partial destruction of the Center by fire or other
casualty, this Agreement shall remain in full force and effect, with the understanding that
(1) if the Premises are totally destroyed and the Administrator shall fail within thirty (30)
days thereafter to �gree in writ:r.g to restare th,;, same within ninety (90) days, this
agreement may be terminated by either party by notice to the other in writing; and no rent
shall be owing by Renter during such period of restoration; and (2) if the Premises are
partiaily destroyed, the rent shall be reduced in the proportion that the square footage
rendered untenantabie bears to the whole of the original leased Premises, for so long as
square footage remains untenantable.
(10) The Administrator and the Renter shall release each other from all liability or
responsibility to the other or anyone ciaiming through each by subrogation or otherwise for
any loss or damage to the property caused by fire or any of the extended coverage's, even if
such fire or other event has been caused by the fault or negligence of the other party, its
' Directors, employees, or agents.
.-" .
'.
�
(11) The Renter agrees that the Administrator may, at alt reasonable times, enter the
leased Premises to inspect the same or to make repairs therein.
(12) The Renter shall be bound by all existing or future agreemeat related to the
Premises between the Administrator and the City of Saint Paul, provided, however, that
the Administrator agrees to give notice to the Renter of any violation of such policies.
(13) This agreement shali be terminated, at the election of the Administrator, upon the
default of the Renter. Each of the following events shall consYitute a default or breach of
this agreement by the Renter: (i) If the Renter shall fail to pay the Administrator any rent
when rent shall become due and shall not make necessary arrangements for delayed
payment with just cause; (2) Tf the Renter sha31 faii to perform or compty with any of the
conditions of this agreement, and if the non-performance shall continue for a period of
three (3) working days after notice thereof by the Administrator to the Renter, or if the
performance cannot be had within the three day period, the renter shall not in good faith
have commenced performance within the three dap period and shall not diligentty proceed
to comptetion of performance; and (3) If the Renter shall vacate or abandon the Premises.
(14) The Renter shall give the Administrator notice of its desire to occupy the Premises
. for an additional term sixty (b0) days prior to the expiration of the term of the existing
agreement.
(15) This agreement may be termi�ated by Renter onty upon sixty (60) days written
notice to the Administrator.
(16) Changes in the terms of this agreement may be made only by written amendment
hereto to the Administrator.
{17) The West Seventh Community Center is a smoke-free facility. Renter agrees to
abide by this poiicy.
. v.
J' y
• IN WITNESS WHEREOF, the parties hereto have set their hands and seals the day and
year in this Lease first above-written.
Mayor
�
City Attorney (Form Approval)
City Clerk
Director of Finance and Management 5ervices
Department Director
Sublessor:
�����
Its 'PQ�SI — �=p dF DIR�GRJ'
� ���
I �(2CU`h,,rt �cre��r
� Its