208771Oririinal to, City Clerk
ORDI
PRESENTED BY
Council File No. 208771— Ordinance No.
12218 —By James J. Dalglish— Bernard
T. Holland— Frarik L. Loss— Severin
A. Mortinson! Robert F. Peterson —
Milton Rosen — George J. Vavoulis,
Mayor—
A An Administrattv9 Ordinance auth-
208711-IL
crizing. and appproaJ•st, the use by the
C'ft;> = . "mptroller' L�`� • certain claim
r_ t- �e• uses, .7,r9.. 'W 5nd
�y 9
�"WANANCE NO.�
An Administrative Ordinance WuthdVizinVand
approving the use by the City.Comptroller of a
certain claim form to be used by employees and
officials of the City of Saint Paul, Minnesota
requesting travel advances for defraying travel
expenses incurred in the conduct of the affairs
of the City of Saint Paul, Minnesota This is an emergency
ordinance rendered necessary for the preservation of tie Public Peace, Health and Safety.
THE COUNCIL OF THE CITY OF SAINT PAUL DOES ORDAIN:
r.
a
a
Section 1. Pursuant to Section 69 of the Charter of the
City of Saint Paul, the Comptroller of the City of Saint Paul
is hereby authorized and directed to issue to the various
City departments and to enforce the use of the following
travel claim form in all instances when City employees or
officialsfauthorized to travel,or incur expenses on behalf
of the City of Saint Paul-h request travel advance funds in
order to conduct the affairs of the City of Saint Paul.
Sec. 2. The travel claim form thus authorized shall be
in quadruplicate and shall be in substantially the following
form:
—k
f � /
t
Yeas Councilmen Nays Passed by the Council
Dalglish
Holland In Favor
Loss
Mortinson
Peterson Against
Rosen
Mr. President (Vavoulis)
Approved:
Attest: a
City Clerk Mayor
1M 0-02 X22
Page 2.
CITY OF ST. PAUL, MINNESOTA
fzz�f4
l.audit copy Department of
2.applicant To be numbered
3.department Bureau of by comptroller
4.comptroller
TRAVEL CLAIM
7
Payee
Code Date 19
PART "A" To be used for request for advance only
I, Title
Requd�t Ah Advance of travel expense in the amount of $
in accordance with the authority (if required) granted by
for a trip to
Dates
Purpose
i
Inconsideration of the advancement by the City of Saint Paul to me
of moneys to be used for travel, I hereby agree and authorize the
City Comptroller, in the event that my travel advances are not
reported to him within fifteen (15 ) days of the date of my return
to Saint Paul, Minnesota, to withhold and retain such amounts out of
my salary as are necessary to reimburse the City of Saint Paul for
the advances made by said City.
Advance requested by _._.
Payee's signature
TO BE COMPLETED BY COMPTROLLER
N 0 T I C E Final report due within Advance approved:
15 days of your return
Comptroller
PART "B" To be used for request for reimbursement only.
Total expenses per Travel Expense Record Attached $
Less: Advance on Travel Claim Number $
Amount due this request $
Approved for payment I certify there are-no Dept.Vol.No.
travel advances out-
standing against this Check, No.
applicant and funds are
available to pay this
By claim.
Comptroller Audited
Qrl tn.l to-City Clerk
r I - ORDINANCE 208771
COUNCIL FILE NO.
PRESENTED BY ORDINANCE NO.-y�
Page 3.
Sec. 3. The City Comptroller of the City of Saint Paul
is hereby authorized and directed to procure and maintain in
his office a sufficient number of the above authorized forms
so as to supply all those employees and public officials who
may have need for such form for the purposes for which the
same are designed.
Sec. 4. The City Comptroller is further authorized and
directed to refuse to advance any public funds for travel
expenses in connection with City business until he is in
possession of a properly executed claim form as herein
authorized, signed by the person requesting said funds.
Sec. 5. This is hereby declared to be an emergency
ordinance rendered necessary for the preservation of the
public peace, health and safety.
Sec. 6. This ordinance shall take effect and be in
force from and after its passage, approval and publication.
Yeas Councilmen Nays
Dalglish
Holland
Loss
�-, Mortinson
Peterson
Mr. President (Vavoulis)
i
U City Clerk
IM 8-82 X 2 2
SEP '71962
Passed by the Council
In Favor
Aroainst
�EP 71962
Approved:
Mayor
DapWite to Printer
ORDINANCE n01877 -1-
PRESENTED BY
COUNCIL FILE NO.
ORDINANCE NO.
An Administrative Ordinance authorizing and
approving the use by the City Comptroller of a
certain claim form to be used by employees and
officials of the City of Saint Paul$ Minnesota
requesting travel advances for defraying travel
expenses incurred in the conduct of the affairs
of the City of Saint Paul, Minnesota. This is an emergency
ordinance rendered necessary for the preservation of the Public Peace, Health and Safety.
THE COUNCIL OF THE CITY OF SAINT PAUL DOES ORDAIN:
Section 1. Pursuant to Section 69 of the Charter of the
City of Saint Paul, the Comptroller of the City of Saint Paul
is hereby authorized and directed to issue to the various
City departments and to enforce the use of the following
travel claim form in all instances when City employees or
officials authorized to travel or incur expenses on behalf
of the City of Saint Paul request travel advance funds in
order to conduct the affairs of the City of Saint Paul.
Sec. 2. The travel claim f orm thus authorized shall be
in quadruplicate and shall be in substantially the following
form:
Yeas Councilmen Nays
Dalghsh
Holland
Loss
Mortinson
Peterson
Rosen
Mr. President (Vavoulis)
Attest:
City Clerk
IM 6-62 22
Passed by the Council
Approved:
Mayor
Tn Favor
Against
Page. 2. .:
ws
f
+ (CITY; QF ST.• FA1Xj MINNESOTA" -
=
"1, audit, copy Department, `:of
',2.applic'ant , .f 3 To
a numbere
.3.departinent' Bureau of, - _ _ •, , by
comptroller
'4. connptroller
TRA1�E CLAiM
r.. Payee
r :Code Date
19.:.�r.... .
PA ' "A" T e used" €or. a uest'"for' adva ce 'onl
= '
I� _f Title',, -
: dgiies`� .ah advance of travel expense , in the •amount of $
in accordance with the 'authority:.(if =required) granted by
fbr "a trip to=
- -. - _;-,: �;
",••:' •',
_. ,_. _ _
- `Dates ''
...•:
... Purpose � . , - , ' • .., -- _ - "; - : -
_ -- , -- • - . , ,
in- ,consideration of the advanc-ement by the' City of Saint Paul-t6
me
of moneys - to be used "f or travel, " I hereby -agree ao ,, authorize.
the
City Comptroller; in,'the event that my travel- advances-are not--
-
- reported to him within- f ifteen• (15 days of the - date -. of my return
- to Saint' Paul, U.i.nnesota,,. to withhold-,-and retain such- amounts "-out
_
of
my salary as •are, necessary, to reimburse -the City of Saint Paul
for .
the advances 'made by sa -id City.
r " Advance. re+ uest'ea b'
g. y -'
,
_ Payee• *,,',s tgrkat ur e
TO BE COMPLETED BY COMPTROLLER
a N 0 T I- P1na1; report' due within : 'Advance approved r ;
' lg days ` of your return _
, -_
"CZptroller
-
PART "B't ' To.be uisgd ,f.or',•request for reimbursement 'only,-
.Total- expenses per Travel _Ekpense ,Record - Attachod- $ "
Less a Advance- on Travel Claim" Number i
'Amount. due, 'this request'
- Approved, for :payment_ I certify there are n'o '' Dept.`Jo.No.�;
}
travel advances -out=
standing against. this` Check No.
.
applicant -and funds. are
availa'bl'e, -U . pa.y this
By :claim..
Comptroller_ Audited '
Dnp U4*U to Printer. _ } Q�f
ORDINANCE
PRESENTED BY
-Page 3.
COUNCIL FILE NO.
ORDINANCE NO.-` y
Sec. 3. The City Comptroller of the City of Saint Paul
is hereby authorized and directed to procure and maintain in
his office a sufficient number of the above authorized forms
so as to supply all those employees and public officials who
may have need f or such form for the purposes for which the
same are designed.
Sec. 4. The City Comptroller is further authorized and
directed to refuse to advance any public funds for travel
expenses in connection with City business until he is in
possession of a properly executed claim form as herein
authorized, signed by the person requesting said funds.
Sec. 5. This is hereby declared to be an emergency
ordinance rendered necessary for the preservation of the
public peace, health and safety.
Sec. 6. This ordinance shall take effect and be in
force from and after its passage, approval and publication.
SIEP � 1962
Yeas Councilmen Nays Passed by the Council
Dalglish
Holland �� Tn Favor
Loss
Mortinsoa
Peterson
��ainst
u
Mr. President (Vavoulis) Approved: S F P 7 3952
Attest:
City Clerk
IM &82 X22
Mayor
Is t--- .
2n
Laid over to
3rd and app Adopted
i
Yeas Nays Yeas Nays
Dalglish Dalglish
Holland Holland
Loss Loss
Mortinson LOI-f Mortinson
Peterson Peterson
A �
Rosen AMMM -.
PUBLISHED a ,