D001464C I T Y O F S A I N T P A U L
OFFICE OF THE MAYOR
•proved Copies to: ADMINISTRATIVE ORDER:
- City Clerk (Original) BUDGET REVISION
- Financiai Services - Accounting
- Requesting Dept.
r,a: �.►�00 i�l �
Date:�
ADMINISTRATIVE ORDER, Consistent with the authority granted to the Mayor in Section 10.07.4 of the City Charter and based
on the request of the Director of the Office of the City Attomey W am¢nd the 1997 Budget of the
General Fund, the DirecWr of the Office of Financial Services is authorized to amend said budget as fotlows:
DEPARTMENT & DIVISION: CURRENT APPROVED AMENDED
FUND , ACTIVITY AND OBJECT: BUDGET CHANGES BUDGET
City Attorney
GL 001-00200A111
GL 001- 00200-0218
GL 001- 00200-0256
GL 007-00200-0299
•
449,994 (78,701) 371,293
0 14,788 14,788
17,432 10,500 27,932
3,080 53,473 56,493
470,506 0 470,506
4
�-- �--�-� 3- � � S
pared by: Activity Manager Date Appro by: Director of Financial Services Date
Full - Time Permanent
Fees- Attorney
Registration Fees-Local
Other Misc Services
Req�d : Department Director � te
j 39���
OEPIIKTMAENTAOFFlCER',OUNCIL �ATE INITIATED � `L.L ��j
City Attorney 3/4{98 GREEN SHEE ��
CONTACf PEfi$pN & PHONE INRIAUDATE INIf1AL/DATE
OEPARTMENT DIRECTOR � CINCOUNCIL
Joanne Rettner E78721 y'BENFOH QCRVATTORNEY �CITYCLERK
BE ON CAUNCI�AGENDA BY (DATE) pOUfING � BUDGET OIflECTOR � FIN. 8 MGL SERVICES DIR.
ORDER � MpyOR (OF ASSISTANn �
TOTAL # OF SICaNATURE PAGES 1 (CLIP ALL LOCATIONS FOR SIGNATURE)
ACTION REQUE$TED:
Approval of attached Administrative Order amending 1997 budget of City Attorney's Office
RECAMtdENDAI'�ONS: approva (A) or Rejeet (R) PEHSONAL SERVICE CONTRACTS MUST ANSWER TNE POLLOWING QUESTIONS:
_ PLANNING COMMISSION _ CIVIL SEqVICE COMMISSION �� Has this personMirm ever worked under a corrtract for this department?
_qBCOMMli7EE __ YES NO
_ STAFF 2. Has this personRirm ever been a ciry employee?
— YES NO
_ DISiRIC7 COUR7 _ 3. Does this erson/Firm ossess a skill not nortnall
p p y possessed by any cunent ciry employee?
SUPPORTSWHICHCAUNC1406JECTNE? YES NO
Explain ell yas answers on separate sheet and ettaeh to green sheet
INITIATING PROBLEM, IS$UE.OPPORTUNIN(Who, What, Whan. Where, Why): R 1 W8S necessary 1Cy ttorney S
Office to hire temporary clerical staff to replace five employees who resigned within a two
onth period of time. These employees were retained until a test was given and an eligible
list extablished from which pexmanent employees could be hired. It was also necessary to hire
a former assistant city attorney to handle Water Utility matters during the extended illness
of the attomey who was assigned to represent the Water Utility. Funds budgeted for hiring
temporary staff were insufficient due to the large number of vacancies that had to be covered
and, at the same time, there was a surplus of funds budgeted for salaries for permanent
�lo ees. The attached Administrative Order will amend the 1997 bud et for the Cit Attorne '
NTAGESIFqPPRpVED: Off1C2 to use unspent salary dollars to cover the cost of hiring temporary
help untii permanent replacements could be hired. Additional training costs
will also be covered by salary savings. This cost was approved in advance
by the Budget Office.
1997 City Attorney's Office budget will be balanced
DISADVANTAGES IFAPPROVEO'
None
RECEII�F�
�� 9 �99�
CITY CLERK
DISADVANTAGES IF NOTAPPiiOVED: �
1997 budget will not be balanced and it will be necessary to charge 1997 expenditures
to the 1998 budget
TOTAL AMOUNT OF TRANSACTION $ 78 � �� COST/pEVENUE BUDGETED (CIRCLE ONE) YES NO ��
City Attorney General Operations 00200 ��
FUNDItdG SOURCE ACTIVITY NUMBER
FINANCIAL INFORM'ATION: (EXPLAIN)