D001437CITY OF SAINT PAUL
OFFICE OF'1'HE MAYOR
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No: �`-^� � � J I
Date: ( �� - `�
WFIEREAS, it is an annual tradition for the Mayor of Saint Pau1 to invite mayors from around the State of
Minnesota to Saint Paul during Winter Carnival for a receprion; and
R'HEREAS, by accepting the Mayor's invitation many mayors and their families andlor guests come to
Saint Paul, stay in our hotels, eat in our restaurants, shop in our stores and spend dollars in our local economy; and
WHEREAS, the reception is paid for solely ttirough dollars raised specifically for this event from corporate
patrons to the City and such funds have been properly accepted by the City Council as a gift to the Ciry;
THEREFORE, it is ordered that the proper Ciry officials are hereby authorized and d'uected to enter into
agreements with vazious vendars to provide services, including food and beverages of varying kinds, entertainment,
and associated expenses, for a reception where the City serves as host to a quasi-civic fundction for mayors from
around the State of Minnesota to be held Saturday, February '7, 1998 in the lobbp of Ecolab at a cost not to exceed
$15,000.00.
dmg Code: GL-O50-30113
9PPROVED AS TO FORM
DATEINITIATED � GREEN SHEET
Parks and Recreation
CADRAC� PERSON ANO PHONE
1(28l98
aureen Watson 266-6649
ASSIGN
NUMBE(iFOR
MUST BE ON COUNGI AGENDA BY IDATE7 ��
OROER
214/S8
TOTAL S OF SIGNATURE PAGES �(CLIP ALL LOCATONS FOR SIGNANpEI
ACTION REQUESTED:
Signature on attached Administrative Order.
RECOMMENDATIONS: AOP�ove (A) o� Feject (R)
l9 �
IN[TIA!lDA1"fE
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( OEPARTMENTDIftEGTOR V __CIrY
� CffYATiOFNEY �CfTY
_PINANCipI. SERVICES Olft. _ _
asy 70
iNmnwn�
PERSONAL SERVICE CONTMCTS MUST ANSWER THE FOLLOWING QUESTIONS:
_PLANNING COMMISSION _CNIL SEBVICE COMMISSIDN i, Has rha persoNfum ever worked untler a contrac[ for ttiis tlepartment?
__CIB CDMMfiTEE __ VES NO
A y 2. Has this person/ivm eve� been a ctry emWoyee?
YES NO
_DISTAICT COUNCIL
— 3. Does this person/firm posseu a skiil not normally possessetl by any Current ciry employee?
SUPPORTSWHICHCQUNqIOB,IECTIVE� YES NO
Er,plafn all yes answe�s nn sepa�ate sheet aM attach to 9reen sheet.
INITIATIN6 PFDBLEM, ISSi)E, OPPOFiTUNIiI' IW�o, What, 1Mien, Wh¢re, Why�:
Authority is needed to pay expenses associated with Winter Carnival Reception being held on Saturday, February 7,
1998 in the lobby of Ecolab.
IF APPROVED:
GVe will be able to carry on the �ongstanding tradition of hosting a reception for Mayors from around the State of
Minnesota.
OISADVANiAGES IF APPROVED:
None.
' k .. ' . .. �., � � ;.
��7Y GLERK
DISADVAMAGES IF NOT APPROVEO:
We will not be able to pay the expenses of the event.
TOTALAMOUNTOFTRANSACTION S 15,000
rvxowc sounce GL-050-301 13 ACTIVRV NUMBER
(CIHCLE ONE1 VES NO
'INANpAL WFORMATION. (EXPLAIN�
AII funds for this event are being raised from outside sources, not City tax dollars and are being accepted by City ��
�ouncii through resolution.
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