229572Original to City Clerk
PRESENTED BY a
RDINANCE
1,_
229572
COUNCIL FILE NO.
ORDINANCE NO 6
An ordinance amending Ordinance No. 5191,
entitled:
"An administrative ordinance establishing a
system for the auditing of claims against the
City, as authorized by Sec. 94 of the City
Charter,"
approved November 14, 1919.
THE COUNCIL OF THE CITY OF SAINT PAUL DOES ORDAIN:
Section 1. That Ordinance No. 5191, approved November
14, 1919, be and the same is hereby amended by deleting the
title thereof and inserting in lieu thereof the following:
"An administrative ordinance establishing a
system for the auditing of various payment
instruments against the City, as authorized
by Sections 94, 295, and 300 of the City
Charter."
Section 2. That Ordinance No. °191, approved November
149 1919, be and the same is hereby further amended by
deleting Section 1 thereof and inserting in lieu thereof
the following:
"Section 1. That the City Comptroller be authorized
to establish the following system for the auditing
of various payment instruments against the City,
including the presentation, verification and paying
of same, which shall effectively protect said
City from loss.
"vendor's Invoice - The vendor's invoice bearing
number of payment instrument, when available, and
date of shipment, attached to 'original! payment
instrument, shall be presented at the office of
the requisitioning department.
"Prices and Discounts - It is each department's
responsibility to compare invoice and payment
instrument to assure compliance with the terms
established by the Purchasing Agent at the time
of purchase.
"Goods Received - The goods shall be received by
the department or, bureau and signed for by the
person receiving,,' - showing the date received.
original to City Clerk
ORDINANCE
COUNCIL FILE NO
PRESENTED BY ORDINANCE NO-
Page 2.
2295' -2
"Inspection - The goods shall be inspected as to
quantity and quality by the requisitioning depart-
ment subject to the final approval of the Comptroller.
"Approval by Department Head - Before approval.for
payment of any payment instrument by Depart-
ment Head the following verification shall be
made: (1) Prices and discounts approved by
requisitioning department, except for modifications
thereof which are subject to approval of Purchasing
Agent. (2) Goods received subject to the above
inspection, and in accordance with the purchasing
mcifications. (3) Appropriation available.
Satisfied that the payment instrument has not
been paid. (5) Approved for payment and trans-
mitted to Comptroller.
"Audited by Comptrollers Auditor - After the
payment instrument reaches the Comptroller's
department it shall be audited and disbursed
in accordance witli generally accepted auditing
standards."
Section 3. This ordinance shall take effect and be in
force thirty days from and after its passage, approval and
publication.
Yeas Councilmen
Carlson
Hod llgand
Mereditir
Peterson
Tedesco
Mr. Bresidents
AUG 51966
Nays Passed by the Council_=T
�l n Favor
v Against
AUG 51966
4
® `Form approved Corpo
f
Duplicate to Printer
J
"ORDINANCE 22917--72
PRESENTED BY
COUNCIL FILE NO
ORDINANCE
An ordinance amending Ordinance No. 5191,
entitled:
"An administrative ordinance establishing a
system for the auditing of claims against the
City, as authorized by Sec. 94 of the City
Charter,"
approved November 14, 1919.
THE COUNCIL OF THE CITY OF SAINT PAUL DOES ORDAIN:
Section 1. That Ordinance No. 5191, approved November
141 1919, be and the same is hereby amended by deleting the
title thereof and inserting in lieu thereof the following:
"An administrative ordinance establishing a
system for the auditing of various payment
instruments against the City, as authorized
by Sections 94, 295, and 300 of the City
Charter."
Section 2. That Ordinance No. 5191, approved November
142 1919, be and the same is hereby further amended by
deleting Section 1 thereof and inserting in lieu thereof
the following:
"Section 1. That the City Comptroller be authorized
to establish the following system for the auditing
of various payment instruments against the City,
including the presentation, verification and paying
of same, which shall effectively protect said
City from loss.
"Vendor's Invoice - The vendor's invoice bearing
number of payment instrument, when available, and
date of shipment, attached to 'original' payment
instrument, shall be presented at the office of
the requisitioning department.
"Prices and Discounts - It is each department's
responsibility to compare invoice and payment
instrument to assure compliance with the terms
established by the Purchasing Agent at the time
of purchase.
"Goods Received - The goods shall be received by
the department or bureau and signed for by the
person receiving, showing the date received.
Yeas Councilmen Nays
Carlson
Dalglish
Holland
Meredith
Peterson
Tedesco
Mr. President (Byrne)
Attest:
City Clerk
Form approved Corporation Counsel By
Passed by the Council
Approved:
Mayor
Favor
Against
1
pupllcate to Printer
PRESENTED BY
.''ORDINANCE
Page 2.
229572
COUNCIL FILE NO 'L
ORDINANCE NO.
"Inspection - The goods shall be inspected as to
quantity and quality by the requisitioning depart-
ment subject to the final approval of the Comptroller.
"Approval by Department Head - Before approval for
payment of any payment instrument by Depart-
ment Head the following verification shall be
made: (1) Prices and discounts approved by
requisitioning department, except for modifications
thereof which are subject to approval of Purchasing
Agent. (2) Goods received subject to the above
inspection, and in accordance with the purchasing
sppecifications. (3) Appropriation available.
(4) Satisfied that the payment instrument has not
been paid. (5) Approved for payment and trans-
mitted to Comptroller.
"Audited by Comptroller's Auditor - After the
payment instrument reaches the Comptroller's
department it shall be audited and disbursed
in accordance with generally accepted auditing
standards."
Section 3. This ordinance shall take effect and be in
force thirty days from and after its passage, approval and
publication.
Yeas Councilmen Nays
Earisrnr
Bak4ish
Rolland
Meredith
Peterson
Tedesco
Mr. President (Byrne)
Attest:
City Clerk
Form approved Corporation Counsel By
Passed by the Council
Approved:
Mayor
AUG 5 1966
In Favor
Against
AUG 5 19S
r
Ist 4 2nd
Laid over to
3rd and app. Adopted
Yeas Nays Yeas Nays
4.
- emiro'r— .6arlson
Dalglish - salgli6h-
22()57
—Hbilsh'— a Holland
Meredith O
Tedesco
r. Vice Presiden
t (Holland)
It(lere�;±ti�.
-Peterson
Tedesco
Mr. President Byrne
a. ,