D001185CIT'Y QF SAINT PAUL
OFk'ICE OF TI3E MAYOR
No.: "� li � � I b `i"`
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• ADMINISTItATIVE
ORDER �g ;; 32250
BUDGET RHVISION
�D�I$TTZA�S�VE �RDER, Consistent with the authodty granted to tfie Mayor in Section t �.07_4 of the City Charter
and based on the reques: of the Director of the Departmeni o; Pub lic Works
toamendthe�9 97 budgetofihe Capital Projects fund,riieDirectoroftheDeFzrtmern
of Fnance and Management Serv(ces is authorized to amend said budget in the following manner:
Curtent
&.�d.jet
FII�IANCING PLAN
C94-2T815-28040
SIGNAL ENHANCEMENTS
CIB 94
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SPENDING PLAN
C94-2T815-28040
SIGNAL ENHANCEMENTS
Construction
FINANCING PLAN
C97-2T816
SIGNAL ENHANCEffRF CHANNEL4ZATION
1994 C16
1997 CIB
_.
Nrer�ded
Chartge ��
80,000.00 -11,440.39 68,559.61
80,000.00 -11,440.39 68,559.61
80,OOO.DO -�1,440.39 68,559.6'1
80,000.00 -11,440.39 68,559.61
11,440.39 11,440.39
20�,00�.00 200,000.00
200,000.00 11,440.39 211,440.39
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CITY OF SAINT PAi3L
OFFTCE OF Ti3E MAYOR
11
LJ
ADMINISTRATSVE OADER
BUDGET REVISION
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Date:
GS #: 3z250
ADMINISTRATIVE ORDER, Consistent with the authority graMed to tfie Mayor in Section 10.07.4 of the City Charter and
based on tha re 4uest of the Director of the Department of Puhlic Works
toamerdthel9 y� budgetofthe Capital Projects {urd,lheDirech�roftheDepartmeM
oi Finance and ManagemeM Services is authorized to amend said budget in tfie following manner:
Current
6�dcyet
SPEfVDIfVG PLAN
C97-2TS 16
SIGNAL ENHANCElfRF CHANNELI7ATION
Construction
L J
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200,000.00 11,440.39 211,440.39
200,000.00 11,440.39 211,440.39
Prepared bY: �nY Mareper /
/� f �
iteqUested by. Dep eK Di�actor
/*— U�-.�
Pyp v � By:Mayor
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a. .m� i � �t„
DEPARTMENT/OFFICE)COUNCIL ATEINITIAiED � vv � U` I
PublicWorks Z�zo�9� GREEN SHEET No.32
CANTACTPERSONBPHONE INITIA ATE INITIAVDATE
�DEPARTMENT pIREC70R � CITY COUNqL
Michael J. Eggum 266-6143 � M EB q FOF � CITY ATCORNEY � c�SV c�FtK
MUSTBEONCAUNCILAGENDABV(DAT� pOlftlNG ❑5 BUDGETOFFICE O FlNANCE-ACCWMING
OFDFR � MAYOR(OR ASSISTN3i) ❑1 Mdae Eggum ��j� '
AL # OF SIGNATURE PAGES � (CUP {1LL LOCATlONS F�P SIGNA'NR� ❑2 � P � p ' � ❑3 DEPARTMENTACCOU� � �2�' �
ACT10N REQUESTED
Approval of attached Administrative Order amending the spending and financing plans of 1994 & 1997 capitai project accounts.
RECAMMENDATIONS:Appmve (A) or Feject (RJ pERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWING QUESIIONS:
_ PLANNING COMMISSION J CML SERVICE COMMISSION 7 Has this person/firtn everworKed untlera con[2ct forNis department?
CIB COMMIT'fEE _ YES NO
A SiAFF 2. Has this persoNfirtn ever been a ciry employee?
— — YES NO
_ DI5[RfCi coUwC�L _ 3. Does this persoNFirtn possess a ski0 not nortnally possessed by any current ciry employee?
SUPPORTSWHICHCOUNqLOBJEC(7VE? YES NO
budget F�cplain a11 yes answers on separate sheet antl aVach to green sheet
INITIATING PROBLEM, ISSUE, OPPORTUNITV (WHO. WHAT, WHEN, WHERE, WHY).
In a continued effort by Public Works to close out prior yeaz capital ptojects, this administrative order is intended to close out the 1994
Sigttal Enhancement project and tcansfer surplus to the cutrent year progxam, 1947 Signal EnhancemenUTraffic Channelization.
ADVANTAGESIFAPPROVEO�
prior yeaz account can be closed out with surpluse being transferred to the wrrent yeaz program.
����evE�
�IAR 2 4 T997
�;l1 CLERK
DISADVANTAGESIFAPPROVED:
None.
DISADVANTAGES IF NOT APPROVED:
The prior year capital project accouni would remain on the books and surpluse would not be reatized.
L AMOUNTOFTRANSACTION $ Net �0 COST/REVENUE BUDGETED (CIRCLE ONE) YES p0
FUNDING SOURCE 1994 CIB ACnVrrr NUMBER C 94-2T815 & C97-2T516
FINANCIAL INFOAMA510N: (EXPLAIN)
Transfers = $ll,440.39
4Vhite �- City Cleck
Pink - Finance Dept.
Caaary - Dept. Accounting
Blue - Engineer
Green - Contractor
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No. o c� t � �S
Date � � �� "" / �
CITY OF SAINT PAUL — OFFICE OF THE MAYOR
ADMINISTRATIVE ORDER
for
CONTRACT CHANGE AGREEMENT N0. 3
ADMIlVISTRATIVE ORDER, Whereas, additions which proved to be neeessary to the Improvement described
as remodeling of Floors 1 and 3 in ine Cicv Hall Annex, 25 �7est 4th Street.
Saint. Paui, N:inr.esctz.
known as Contract IL- 15150 , City Project No. 9537 Viking Construction ,
Contracta, is composed of the following:
Deduct for the work in ist floor restroom . . . . . . . . . . . . . . . . .(�850.00)
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ORDERED. That the City of Saint Paul, tluough its Mayor, approves the foregoing additions made in ac-
cordance with the specifications in the sum of $ �850.00) , said amount to be added to the lump sum con-
sideration named in the contraet, known as contract �,- 15150 ,�d which amount is to be financed from:
1b0-11050-0898
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Summary
Contract AmounY . . . . . . .$205,800.00
Change Order ��1 . . . . . . .$ 16,749.00
Change Order lk2 . . . . . . .$ 2,204.00
This Change Order . . . . . . (85
$223,903.00
C
� � , � 19 s � Viking Construction
Con tor
19 /� By �cl lt Jt?SL SL �� GI..Gi1lh.
� 19�
�s " Head of Department of Finance
3- l'l 19
Administrative Assistant to the Mayor
Birector of Finance
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DEPARTMEM/OFFICE/CAUNCiL DATE �NITIATED O
LZEP/Design Section 2/19197 G REEN SHEE �- 3 9 6 6
CAMf�CT PERSON 8%10NE INRIAWATE INITIAVDATE
. � DEPAATMEM D1RECfOR O CRY COUNCR
Barbara Morin 266-9095 ��N CfTYATfORNEY �CffYCLERK
BE ON COUNCIL AGENDA BV (DA'f� pp n�j�� O BUOGET DIRECTOR � FIN. & MGT. SERVICES Dlfl.
ORDEB O MAYOp (OR ASSISTAN'n � Barbara MOIlII
TOTAI # OF SIGNATURE PAGES (CGIP AlL IOCAt10NS FOR SIGNA7URE) Owry Yo . g.
AGf10N RC-0UESTED:
Required signatures for Change Order $3 for Phase II Remodeling of lst and 3rd floors
of the City Hall Annex, 25 West 4th Street, Saint Paul.
RECOMMENDATIONS: Approve (A) or Reject (R) PEFiSONAI SERVICE CONTRACTS MUST ANSWER THE FOLLOWING �UESTIONS:
_ PLANNING CAMMI$$ION _ CIVIL SERVICE COMMISSION �� Has this persoNfirtn ever worked under a contract for this departrnen[? RECElyEtS
_ qB COMMiTfEE _ YES "NO
_ STAFF 2. Has this person/firm ever been a ciry employee? MAR
— YES �0 2 4 �997
_ DISTRIC7 COUFT _ 3. Dce5 thi5 person/firm poSSCSS a Skill not nortnally poss¢ssetl by any cuRent Cily Bmployee�
SUPPOA75WHIGHCOUNCILO&IEGTNE4 YES NO �"�`�CLL�[n
Explain all yes answers on separate sheet anA eMach to green shcet
INRIMING 1'ROBLEM, ISSUE. OPPORTUNITY (NlFro. Whet. NTBn. Whare, Why):
Tiling in lst floor restroom was done poorly. Tiles weren't installed in true plane,
due to misalignment of wall.
VANTAGES IFAPPROVED:
Rather than remove and reinstall tile, owner will accept a deduction from the contract
of $850.00.
DISADVANTAGES IFAPPROVED: �� �
- s^ r". _ _ . �.'��
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None. �
�R� 11.199?
} ��� • _ � � � � � 1
DISADVANTAGES IF NOT APPRO�ED: �
This settles contract dispute; therfore, pro�ect can be closed out.
TOTAL AMOUNT OF TRANSACTON $ CSSO.00� COS7/REVENUE BUDGETED (CIRCLE ONE) YES NO
FUNDIHG SOURCE ACTfVi7V NUMBEA 165-11050-0898
FINANCIAL INFORMATION: (EXPIAIN)
Fax:i-612-222-00&9 Feb 14 '97 16�08 P.01/02
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VIKIt�G
C��S������
��C�
�cncnN. ca+rrucrons
$arbara Mor3n
Of#ice of T•T�p
300 Lowry 8ui,lding
350 St. Peter 3t.
$t• P8q1, t�7 55102
Re, CHA 1& 3 Remodeling
i
Dear Barb�
February 14, 1gg7
To respond tA your �su� �ap oE I/�3/97 �
'1'h@ Paperwork reguested by 9haron Taylor is presentiy bei.ng
procesaed by our ac�ountinq department as well ag the ICI3y
�OL7U6.
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244 W.7"' ST,
57,,PAUL MN 551D2
612-222-3b65
FAXG12-Z22-�89
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Nith regards to the nre@it for the f3rct floor tlde f.n.the
restroom area, we will cred�t you t,he fu7,1 amount oE the
aqbcontract whiah ie 5850.
As £ar as Lhe extensi.ve delay in completing tha proiect, we
do,apologize. Ag.you know, me norma3.lY cofpplete our projects
in a timely�manner. I would.like to summarize the delays,
and in order to maintai,n hrevitY, �'i11 outiine them as
follows�
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1) 5econd Elaor.coqtiraator, _.
2) Shop drasr;ngs and manuEacturing t3me of frnnt entrances,
(Drawirigs'and dimensions oould not be a�tained unt�l the
openinga were'z�eadyy".
3) Revision to front entry doos.
4y Re-prioing of froat entxy 8cor (see balow}.
5) Aisaov�zy and explaration o,L cause �or moveroent in window
oPeninq�. . . .. . .
6) Carpet availabiiity (sa� as second #ioor contractor),
7} Availability af stone masons for work at store fronts.
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,� VIKING C09�1STRUCTI�V Fax�1-612-222-0089 Feb 14 97 16�08 P.02102
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. Por the uost Part, the hi5gest..problem waa wi,th�the store •
-�- _ €xonts and related F+ork thareiri. We wsze.virtually oaught up .
in a"Catcri �22" sitiiat3.on �3n which pp could not. ozder. the :
store fronts until-the opertinqa wete available aafl we could =
not completa.the finiehes-uaCii t,he st `
. Place. Pleaae,2�ear in. mi� .t�t .� store fronL delivery aad �
. iastailatfon per aur 8ro4rese dcheflule was always noted aa
appmxitnat'e' - tv be defermined".
.. _._ ....
As tn the.credi� mentioned dae to the delaya, please consider
the EollowiaC+
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� '=n an gttem8t to usatst the City, we re-priced tt� P,�ont �
. .... ._ �
antry revision by pwking eome conceasions anfl eliminating
ouz pro£#tsr-thus reducing tts� tot.al aoat oE thie item by '
- - .... 52,238.,. , ... . . .... -
...... _.....
�� �� - Wa also experienced ad3ltional wark which,cou7,d not be.
�'' ''� anticipated after'removsl of the existing closata in the
- - • store fmnL area. We patched and skim aoated the wails at E
ounsortn expense.-and as a manner of recompensing Ydtir
inaonvenience due to ti,me ge�,ays,.did aot a6k Eor any -
extras. There were also other items in which we did the
same thing. �
..._... ...._....
. .- It.would �save...tiaae aad etfort-to otfer you a total osadit �
equaliag,the 8mounL af Change..Order 83 thus saving you r
additionai pape�cork. t�IOwev4lc, in l�eu of the tfle 4
' ' sitivation, ive - tiroulct concede that this amotmt tirould not bq I
..,.. enouqh. As suah, xe wiXl waf.ve the add of 51�037 ae a
.... ... aredit and acaept a change.order deducting $859 for the
• Cile.
..Bincerely, . ;:
.... � ._...
. .. _ ' �Q�I,RIlX.X-' L.-tJ »� Q"u'it't� k
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i Darre].'1, W. 6aari ; .... �
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" Filer 96095C16.97
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