D001172o���_ �����
CopiES= Fin: r R� FAgmt Stsrvices
PubliC Works Accounting
Engineer
Corrtractor CI1R OF SAIINT PAUL - OFFICE OF TSE
• MAYOR
ADMINISTRATIVE ORDER
for
COPiTRACT CHANGE AGREEMENT NO. i
No.: D
Date:
�i in�
i�l -�� �
ADMINISTRATIVE ORDER, Whereas, addi[ans which proved to be necessary to the Improvemerrt descr�bed as
AVENUE RECONSTRUCTION - Grand Avenue to Kellot� Boulevard
known as aciivity no. 00000 , City Project No.
Ashbach Construction Company
95-P-1116
Contractor, is Composed of the folbwing:
Eiclra work items necessary to complete the project. See the attached for a complete listing.
TOTAL ADDITIONAL ITEMS $44,342.11
•
ORDERED, That the Ciry of Saint Paul, tMrough its Mayar, approves the foregoing additions made in
accordance with the spec'dicafans in the sum of $'�-�2• 11 , said amouM to be added to the lump sum
consideration named on the cantract, known as Act'rvity No. 00000 , a�d which amount is to be financed from:
Funding available in the proJect.
9 ���s�
j � �s�
� rviswn Manager � 9
' s�--,s�
Director, epa ent of Public Works
Public Works Construction
�sr�sy�s3c��:�3
OF SIGFIATURE PAGES
p 8/23/96 GREEN SHEET�����o.
INR TE
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34612
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Approval of Contract Change Agreement No. l for SMTI'IH AVENUE RECONSTRUCI'ION
City Project #95-P-1116; C95-2S073-079400000
Con�ractor. Ashbach Construction Company
PECOMMENDA7KKJSAOP�� (N or Rel� (Po
� PLANNWC COMMISSION _CNR
CIB C01AMfTTEE _ _
A STAFF _ _
� DiSTRICTCIXINCIL _
suaroaTS wi-i� cour+c2 oaiECrnEa
Economic Development Expansion
of United Hopsital S�
WITIATING PROBLEM, ISSUE, OPPOflTUNfTV (WHO, WHAT, WHEN,
PERSONAL SEiiYICE CONTRACTS MUST ANSWEN TNE FOLLOWING GUESTIONS:
7. Fias tlua pe�sorvfirm ever workad uMer a contract for this departrnent?
YES �
2 Has tlua PBrsoNFrm ever been a chy empbyee?
YES
3. Does this persoNfi a skill not normalty possessed by arry curtent ary employee?
YES ��
Esplaln all yas answxs on symnte siw�t and ritach to grwn aMN
`M11�:
Unanricipated condidons were discovered during cons � required addiflonal work not included in the
original contract. This extra work was required to com� e project in an appropriate ma�tngr,,r (See„ aifachments)
g�P o 4 r9s6 � � �
de��0'��3�?'S f��F9�E
AUG �Z 1996
ADVANTAGES IF MPROVED: �x � 6 ! /°�
The Conmactor will be compensated for addiaonal work performed at the direction of the Engineer.
None
IF APPqOVED:
4dECEl1/ED
P1AR 1 1 9997
CITY CLERK
OISADVAMAGES IF NOT APPAOVED: .
Difficulty compensating the Contractor.
AMOIRfTOFTRAN3ACTIONS $,�,342.11 COST/HEVENUEBUDGETED(CIRCIEON� Q NO
yc sour� Minnesota State Aid 8c Special Assessmen[ Bonds A�T��m' NUMBER C95-2S073-078400000
FINANCUL INWRMATION:IEXPUIt�
Funding available in project allocarion.
'�.L` `I
� ; _ ��
�
CHANGE AGREEMENT NO. 1
SMITH AVENI3E REGONSTRUCTION
TRAFFIC CONTROL SIGNAL SYSTEM
City Project No. 95-P-1116
�����
3everal items outside of the originai contract were required to be performed on this project. The
following additional work items were requested to be performed by the contractor and aze
swnmazized in the following paragraphs.
• All attached documentation was reviewed by TKDA and staff of the City of St. Paul and found to
be acceptable.
A. �2" DIP Instead of 12" RCP (Exhibit A, B)
Due to space limitation caused by high rock elevations and existing utilities, the contractor
was directed to instail 18 LF of 12" DIP pipe instead of lazger 12" IZCP pipe.
B. 12" DIP Relaid Instead of New 12" RCP (Exhibit A, B)
Due to existing utilities in conflict with the alignment of the storm sewer pipe, the "
contractor was directed to reinstall the existing DIP pipe in the new alignment.
C. Restocked 12" RCP (Exhibit A, B)
Plan 12" RCP quantities were on site for installation and then were not completely used
because of pipe modifications required due to space limitations and other utility conflicts.
D. Casting to Change a Catch6asin Into a Manhole {E�►ibit A, B)
A catchbasin that was planned to be relocated was left in its location and tumed into a
manhole because of the complexity of the pipe system tying into it. A low profile casing
was required for this to be done.
•
An Eqeal Opportunity Empioye�/COntracror
•
7 •
� Memorandum
Page 2
� � I ��Apri19, 1996
E. Temporary Street Lighting (Exhibit C, D)
The street lighting conduit system within the hospital azea could not be maintained during
the street reconstruction process. This azea had to be lighted for the safery of the patients
and hospital workers. The contractor was directed to provide temporary Lighting from the
tune the existing system was disconnected until the new system was functioning.
F. Shaliow Street Light Bases (Earhibit C, D)
Existing shallow underground electrical conduits would not allow the new street lighting
bases to be installed under the standard design. A shailow street light base design was
approved and required additional costs per unit. Nine of these shallow bases were installed
where the conflict with the electrical conduits existed.
•
G. Additional Interconnect (E�ibit C, D)
The Grand Avenue interconnect system required additional work in three areas. First, the
existing wires tying Smith Avenue to West 7th Street were not long enough to connect to
the new system and splicing is not allowed by the City. Thexefore, new lines were iun
from West 7th Street to Smith Avenue. Second, the new connection to Thompson Sueet
did not reach the Thompson Street stub and had to be lengthened. Third, the handhole on
Kellogg was supposed to have an extra 50 LF of wire coiled up in it for the future signal
system. Instead, it ran straight through the handhole. The City of St. Paul doesn't allow
splicing, therefore all new wire had to be installed.
H. Service Relocation Exhibit C, D)
The source of power at the Kellogg/Smith signal system was on a pole that NSP relocated
to allow the street to be widened 4 feet. A new meter was installed on the new NSP pole
for both the 35E system and the Smith Avenue system since both systems are part of the
City of St. Paul system. The contractor was directed to do this changing along with the
disconnections and rerouting from the old pole.
I. Street Light Bolt Greasing (Exhibit C, E)
The plans and specifications did not include greasing the street light bolts. The City of St.
Paul wants this to be done, so the contractor was directed to do this work.
J. Special Traffic 5ignage (E�chibit F)
Special signs were used to direct ambulance traffic, access to pazking lots, and specify
dates of construction activities. These signs were beyond the scope of the traffic control
bid item.
K. Planter Removal (E�ibit G)
Seven concrete tree planters existed along Smith Avenue and were replaced with tree
grates. The contractor was d'uected to remove the planters for which there was no bid
itein.
•
/� •
Memorandum
�
Page 3
Apri19, 1996
:�uJ � � ��
L. Tree Grate (E�ibit G)
The contractor ordered the bid quantity of 6' x 6' tree grates. The City Forester located all
the new tree locations and came up with one less than plan quanrity. The City agreed to
purchase the extra grate at material cost to have on hand for future needs.
M. Remove Tree Grates (Exhibit G)
The plans proposed the trees to be transplanted which included the grate work costs. Foui
trees were relocated by the City outside the sidewalk azea. The contractor was dizected to
salvage the tree grates (one-half section was broken prior to the projecY) and deliver them
to the Ciry.
N. Remove and Reinstall Tree Grates (E�►ibit G)
The plans proposed the trees to be transplanted which included the grate work costs. There
were eighteen trees that were left in theu locaitons or cleazed and grubbed. The contractor
was directed to remove and reinstall the tree grates at the new widewalk elevations.
O. Brick Footing Removal (E.xhibit H)
A brick footing was found while installing the new sidewalk along the Smith Avenue
parking lot between Chesmut Street and Kellogg Boulevazd. The brick footing was in
• conflict with the sidewatk placement. The conuactor was directed to remove the footing to
allow installation of the sidewalk.
P. Concrete Base Removal (E�ibit H)
A concrete base was found while doing the street reconstruction at Smith Avenue and
Kellogg Boulevazd. The concrete footing was in conflict with the street reconstruction.
The contractor was directed to remove the base to allow the new street section to be
installed.
Q. Saw Cut Concrete Island (E�►ibit n
The Kellogg Boulevazd island was widened to elimuiate left huns onto Smith Avenue.
The curb had to be removed to widen the island. The curb was thought to be sepazate froin
the concrete median, but it turned out to be integral. The contractor was directed to saw
cut a straight edge to allow removal of the curb.
R. Imprinted and Colored Concrete Median (E�ibit n
The Kellogg Boulevazd concrete isiand had an imprinted design and was colored. The
concrete bid item did not account for this. The contractor was directed to match the
imprinting and coloring of the new concrete to the old concrete.
JES/mha
•
•
� �.
CAANGE ORDER NO. 1
SMITH AVENUE RECONSTRUCTION
TRAFFIC CONTROL SIGNAL SYSTEM
95-P-1116/SAP 164-158-13
SAP164-182-05/SAP 164-199-05
CTIY OF SAINT PAUL, MINNESOTA
•
•
CHANGE ORDER DESCRIPTION:
A. 12" DIP Tnstead of 12" RCP (Exhibit A,B)
Comtact Bid Reduction
100% SAP 164-199-OS
B. 12" DIP Relaid Instead of New 12" RCP (Exhibit A,B)
Conuact Bid Reduction
100% SAP 164-199-OS
C. Restocked 12" RCP (Exhibit A,B)
100% SAP 164-199-OS
D. Casting to Change a Catch Basin into a Manhole (Exhibit A,B)
100% SAP 164-199-OS
E. Temporary Street Lighting (ExhiMt C,D)
100% SAP 164-199-OS
F. Shallow Street Light Bases (Exhibit C,D)
38% SAP 164-199-OS ($1,155.77)
62% 95-P-1116 ($1,885.73)
G. Additionai Interconnect (Exhibit C,D)
100% 95-P-1116
H. Service Relocation (Eichibit C,D)
25% SAP 164-199-OS ($1,053.15)
25°k 95-P-1116 ($1,053.15)
50°lo SAP 164-158-13 ($2,106.30)
I. Street Light Bolt Crreasing (Exhibit C,E)
100°k 95-P-1116
J. Special Traffic Signage (Exhibit F)
100% SAP 164-199-05
K. Planter Removal (Exhibit G)
100% SAP 164-199-05
L. Tree Grate (Exhibit G)
1Q0% 95-P-1116
M. Remove Tree Grates (Exhibit G)
100°lo SAP 164-199-OS
� I' ! �
$909.18
($623.70)
$1,289.00
($1,732.50)
$218.79
$524.10
$7,232.50
$3,041.50
$8,707.50
$4,212.60
$451.00
$597.44
$1,750.00
$580.00
$612.50
•
•
�
ti z.
N. Remove and Reinstall Tree Grates (Exhibit G)
Contract Bid Reduction
100%a SAP 164-199-OS
O. Brick Footing Removal (E�chibit I�
100% SAP 164-199-05
P. Concrete Base Removal (E�chibit H)
lU0% SAP 164-199-05
Q. Saw C4�t Concrete Island (Eachibit n
100% 164-158-13
R. Imprinted and Colored Concrete Median (Exhibit n
Contract Bid Reduction
100% 164-158-13
Total Change Order Addition
Total Change Order Delerion
Total Contract Change
_. � •
Eli •�ble
SAP 164-158-13 $8,609.00
SAP 164-199-OS $15
Non-Eligible
95-P-1116 $12,677.38
6�
t+l�lJ I 1 �
$4,950.00
($2,625.00)
$420.00
$90.00
$704.00
$8,052.00
($2.253.30)
$44,342.11
$7,234.50
$37,107.61
ASHB].Cp� CON57RACR£OF CS.
°.C. Goa E5738
St. Paul. !IH i5S6i
PrtQae E12-224-1fi1?
Fds fi22-224-938?
•
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Atcn. Jia studessk_ ACC t 9i-032-8%6
---------------•--------------°^--°---------------°•-------------------^--------------�°--°--------------°----------
1 � Pb9H I QOAfiTI¢Y I qOAtt?I4Y ! OFI7 !
DBSCRiYlIQB I ItNIY ! pU5S4IiY j TRT_5 BST I t0 DAP3 I ?RIC3 1 B%T$$QRD
--' -----._.-`-----------"°-"'--------------'•--•"-----------------'-------'---•'-•'-"
!{BYBR CaNRRAC4IkG $YTRA BORR REOD&57:
1� 12° RCP 70 12' DIP LS ?.aQ ' 1.44 1.90 883.25
COX'IRACYOR �A$�TU? 1S 1.00 1.00 1.00 25.92
2J &BLAID DI? LS t.QO T.Oa ?.90 1,289.00
3) SL6 RIVB& fANCPg`Pg CEAgGF LS 1.OQ 1.Q0 i.00 198.96
COBRHAC't0R NARRUP LS ?.a0 2.00 1.U0 19.39
4) ADDI7IOKA6 tL44SHLiLS 0&98H&D LS 1.00 I,09 I.00 S24.I0
•
iotal Bamed Y6is Bsti�ate E
883.25 9o9.i8
25.92
�.2B9.00 ✓
198.4P� 218.74 °
i9.89
524.10 ✓
2,4�1.01
Less:
3etainaae @ ; $ D.Ou
Bond @ _ % S 6.00
P*evi4ns Yavaents S 9.66
---------------
--------------
S O.QO
....................... . ...,.......................
. ............:...................:..........
Aiount Due 2his Satitate S 2 441.07
C I
•
C J
�F
August 30, 1995
MEYER CONTXFICTING, INC_
19145 VASSAR ST.
FOREST LAKE, MN 55CG5
464-7988
M.r- Ken S�aanson
Ashbach Constrvction Co.
P_O. Box 65738
St_ Paul, MN 55165-0738
RE: Smith Ave. 95 4rder
Dear MY�. Saanson;
� I � `�
Several changes took place on the above project. An itemized
list noting the chanaes are as follows:
1. On the above �roject, TKDA changed 18' of 12" RCP to 12"
DIP. 18' of neh= 12" DIP was installed.
Elk River Concrete Products-Invoice # 104880 (attached)
� �xtl 3
� � �����
12" RCP per lineal foot =$11_OS
l�ss 25°s discount - 2.76
$ S_29
plus i $ sales tax .SS
Total cost of 12' RGP S 8.87 per foot
Davies Water Products-Invoice #62927 (attached)
18' divided by $419.35 = $23.29 LF
Cost of 1' 12" DIP (includes bend) �23.29
Bid Price + $34_�5
557.94
Less 2'-12" RCF - $.87
DIP 12" per foot $49_0�
Total $49.0? X 18'= $883.26 t/0"/o�z 909.18
2. T-�pproximateiy �v= o£ i� �� LlY was re-iain raL'ner L'nan new i2"
RCP installed due rock conflict. we weuld suggest the follow3nq
payment.
Bid Price
Less 1' 12" RCP
Re-laid 12" DTP l,f
• Total $25_?8 x SO' _ $1,289_00
S3A.65
- 8,87
S25e78
✓
�d
C�
.
� �� �i ���
3. E1k River Concrete Products invoice that totals $198.9� for
restocking charges.
TotaJ� E1k River Concrete Produccs $198.9fl r)D°I = 0218_7q ✓
4_ Materials ordered per Steve HartleylJim S_:
Elk River Concrete-Manhole Cover-Znloice #106282
plus 25$ - FrxEro P��c.�
Deli��ery @$50 to pickug an deliver te si==
Ess Brother {�pw pzofil9 castina assemblyi
plus 25�s - ��xEO PR��
Total
S152.63
38.36
100.00
1$6.65
46.66 �
$52�.10
5_ Ashbach Construction, general contractor may be eligible £or
a mark up on this changed work/chang� crder-
Please call if you have any question or require any additional
information_
Sincerely,
� `A:..(-Z�.Q.2.�-^-_
Kathleen MeYer
C: Steve Hartley, TKDA
•
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•
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