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D001127• - City Clerk - Fioance Dept _ - Dept. Accounting (Civic Center) _ - Engineer (HGA) - Contractor _ - Ptoject Manager (CPMi) No. � 1�1 ) 1 1 Z I Date CITY OF SAINT PAliL - OFFICE OF THE MAYOR ADMINISTRATIVE ORDER for CONTRACT CHANGE AGREEMENT NO. CP4.01-ll ADMINISTRATIVE ORDER, Whereas, additions which proved to be necessary to the Improvement described as Saint Paul Civic Cenier Expansion CP-4 Building Constmction known as Contract L �City Project No.015ll7 M.A. Mortenson, is composed of the following: Compensation for pyramid skylights and perforated stainless steel telephone enclosures. Provide all {abor, materials, etc. for comple[e and functional use per previously submit[ed shop drawings. Reason: Differences in dowment interpretation-partnered wst. $22,000.00 Total $22,000.00 C I ORDERED, That the Ciry of Saint Paul, through its Mayor, approves the foregoing additions made in accordance with the specificadons in the sum of $ 22.000.00 said amommt ro be added to the lump sum consideration named in the contract, known as contract L- 930-90300-0898-00000 Civic Center Expansion Fund. APPR AS T FO M Assistant Ciry Attorney � Ex o oordinating Committee . x o�o din t g Committee Director of Civic Center /1/1/��-�,✓ Archi[ect and which amount is to be financed from: f'/C 19� M.A. Mortenson r 19— �- (r�f..�-'�-n-� 19 ��il/.�d ead of Department of Finance p/�3�j�� ,p r�� 19� . l G � 7�S Administrative Assistant to the Mayor �19� • "D00►(2� 3�� C�.; : � 1 '�•i�3UJ �(� TOTAL # OF SIGNATURE PAGES L'.�� BC�4{� `t `+o �ori�:Ec� Aavro�e tn) or � i; q GREEN SHEET INRIAVDATE INITWJ�AiE OEPARTMENTDIRECTOR aCRYCOUNCIL IiY ATTORNEY � CT' CLEflK tFOR � � BUDGET DIRECiOA �N. & MOi SERVICES D � _ �MAVOR(ORASSIffiAM7 � �e,n\-facl.o: (CLIP ALL LOCATIONS FOR SIGNATURE) � �J��E�.'\ C C a t-le��rso /7 PERSONAL SEHVICE CONTRACTS MUST ANSWER TNE FOLLOWING �UESTIONS: 1. Has this personRrtn ever worked under a contract for this tlepartmeM? YES NO 2. Has this persoMfirm ever been a city employea? YES NO 3. Does this person/Firm possess a skill not normally possessed by any current ciry emplqree? Explafn afl y s answers an saparate sheet and attaeh to green sheet �`�� _ PLANNING COMMISSIQN _ CIVIL SERVICE CAMMISSION �CIBCOMMITfEE ,� ��h�S�D✓ � _ STAFF _ _ DISTflICTCOURT __ SUPPORTS WNICH COUNCIL O&IECTIVE� �E 3S-i-a c,`1�e � Whan. W1iere, Why): �s �, �;� �r,_3 ��YC�d'S ��F!C£ $��c `t � dAN 13 �997 �� nrpaoveo: IF R�I�EF & G� 'JAN 2 g 1997 crrr c�E��c O� TOTALAMOUNTOFTRANSACiION $ aa r�oo� l COST/REVENUE BUDGE7ED (CIRCLE ONE) YES NO PUNDIWGSOURCE �-��'� �"n�4S �2X �Tp��ID.� �^f.��E��_pCiIVITYNUMBER i�'��%`�` V FINANCIAL INFORRfiATION: (EXPLAIN) � � � �C� ( I 2� CpNTRACTSTATUS • • PROJECT: CONTRACTOR Saint Paul Civic Center Expansion Project Saint Paul, Minnesota DATE ISSUED: CONTRACT NO.: CONTRACT TITLE: 2 ,lanuary 1997 CP-4.01 Building Construction Multiscope M.A. Mortenson PO Box 710 Minneapolis, MN 55440 Original Contract Amount: PO # 015117 $33,973,000.00 PO # 385,700.00 CO No. Deduct Add C4.01-01 C4.01-02 C4.01-03 C4.01-04 C4.01-OS C4.�1-06 C4.01-07 C4.01-08 C4.01-09 C4.01-10 C4.01-11 Subtotal 34,475.00 151,969.�0 29,684.00 10,193.00 24,598.00 86,610.00 (4,535.50) 29,410.00 8,927.00 4,482.00 22, 000.00 $397 8�2 50 CONTRACT DATE: 18 January 1996 Net Amount of Contract including this Change Order: $34,7 56,512,50 • � �z 5� - s�¢� t�l 12�1 �� The Ca�utrucrFon O�gnrti�arion i 5 November 1996 = r�'�i`JE� ' � �:��` i � NCV 1 $ 199� �` � y �, � CPMI ` i � Susan Jones CPMI c/o Saint Paul Civic Center I. A. O'Shaughnessy Plaza 143 West Fourth Street Saint Paul, MN 55102-1299 Re: Subject: • Dear Susan: Saint Pau1 Civic Center Expansion CP-4 Mortenson 1ob# 951042 PCOtt 37 - Type "B Skylights BUILDING OIVISION Mfnneapolis Offlce 700 Meadow Lane North P.o- eox �io (ssaao-onol Minneapolis, Minnesota 55422-4899 Telepho�e: (612) 522-2700 Facsimile: (672j 5203430 We aze in receipt of CPMI's 07 October 1996 correspondence regazding rype "B° skylights, wherein you reject our position that these skylights are not included in Mortenson's scope of work, and maintain that tf�ey are to be provided by the Contractor at no additional cost to the Owner. We do not agree with your statements, as you cite Specifications out of context. You refer us to plan A270, detail 1/7-8, and Specification 8950, which, in your opinion, is all inclusive of the information necessary to determine that pyramid skylights are included in the Work; and, how pyramid skylighu are to be constructed. Reviewing this information, we futd: • Plan A270 indicates only that there aze nine squaze openings in the roof. • Detail I/7-8 illustrates only a curb detail, buc does refer to a single black line as a"translucent skylight system.° • Specification 8950 addresses only the barrel skylight over the Special Exhibit azea. No further design criteria is provided in the Contract Documents for pyramoidal "translucent skylight systems.° Also, no assignment of pyramid skylight responsibility is provided in Specification 1010. [t may have been your intent to include pyramid skylighu in Mortenson's Contract Documents, but that did not occur. W e have been informed that the Owner would like a pyramid skylight at each area indicated as a rype `B° skylights. Our 29 April 1946 corcespondence requested a Specification for type "B" skylights. To date, we have not C� MinneapolisSeattle•DenverColoradoSpringsMilwaukee•GTandRapids•SanDiego•San Francisco•HOnolulu�Los Angeles `�o � iz� PCO#37 - Type "S" Skylights IS November 1996 Page 2 of 2 • received this informa[ion. Ou� barre{ skyli�ht supplier graciously provided a proposed submit[al for ppramid skylights, which was accepted by CPMI/HGA. Our supplier, however, will not provide pyramid skylights �vrthout issuance of an appropriate chan�e document. Our obligation, according to Generai Conditions paragraph 1.1.3, is to provide the Work, compnsed of the construction required by the Contract Documents. Urtfortunately, pyramid skyliahts, to the exten[ required 6y the Owner, aze not included in the Contract Documents, and therefore, are not included in the Work. We suggest that this issue be immediately considered by the next level of our partnered conflict resolution hierarchy, so as to mitigate any possible impact to the enciosure of our project. Very truly yours, � 1�-�� Allen S. Troshinsky Assistant Project Manager � file: PCO#37 � CPMI � Minneapolis•Seattle •Denver•Colorado Springs•Miiwaukee•Grand Rapids•San Diego•San Francisco•HOnolulu•LOS Angeles =-� CP • c/o Saint Paul Civ� nter LA. O"Shaughnessy P(aza 743 West Fourth Street Saint Paul, MN 5 5 7 02-7 299 6 7 2/298-5409 • 21 May 1996 Mr. Todd Schilling M.A. Mortenson 300 Eagle Street Saint Paul, MN 55102 RE: Saint Paul Civic Center Expansion Skylights Dear Todd: `D60 l I 2�7 VIA FACSIMILE PAGE 1 OF 1 612/293-9557 CPMI and HGA have reviewed your recent letter regarding skylights and offer the following: 1. Per General Conditions of the Contract, A201/CM-1980, Paragraph 1.2.3: "The intent of the Contract Documents is to include ail items necessary for the proper execution and completion of the work; in proper operating condition. The Contract Documents are complementary, and what is required by one shall be as binding as if required by all. Work not covered in the Contract Documents will not be required unless it is consistent therewith and is reasonable inferable therefrom as being necessary to produce the intended results." In addition per Section 01010, Paragraph 1.3.2: "The work is generally described and is to include everything necessary to make a functionaliy complete Project." The basis of your letter is "pyramid" skylights are not specitied. They are shown on Sheet A270 in plan and Detail 1l7-8 shows a cut through them. Detail 1/7-8 is titled "Pyramid Skylight Curb Section" and points to the skylight with the designation"Translucent Skylight System". Section 08950 Translucent Skylight provides information on skylights. 3. In your letter you indicated Section 08950 consists of the furnishing and installation of only a custom barrel-vaulted skylight, as listed under Paragraph 2.1, A, 1. If you want to be absolutely literal with the specifications, this paragraph describes the skylight as "Type '1 ". All references to skylights on the roof plan, Sheet A270 and Details 1 and 2/7-8 are to skylights "Type A and B". Based on the above, it is reasonably inferable the translucent skylights, both Type A and B; as shown on Sheet A270 and Details 1 and 2/7-8 and specified in Section 08950 are part of the project. Without them, the project would be functionally incomplete. Since Section 08950 is assigned only to CP4.09 Curtainwall/Glazing and windows, glazing, skylights are not assigned to anyone else, it is reasonably inferabie the CP4.09 contract, which is a part of M.A. Mortenson's contract, is responsible for the work. If you have additional comments, piease advise. Thank you. Sincerely, COST, PLANNING AND MANAGEMENT INTERNATIONAL, INC. � � ��,�� Susan Campbell Jones r � Project Manager cc_ Chris Hansen Mike Pederson Paul Oberhaus 25=404;2.._ : ��:�:.—. _. .. �oi�z � � ��-��; � �ECEtV;=G � The Consv��ciion Organf�atiors Minneapolis OffiCe 700 Meadow Lane North P O. Box 710 (55440-0710) Minneapolis, Minnesota 55422-4899 24 September 1996 SusanJones CPMI c/o Saint Paul Civic Center I. A. O'Shaughnessy Plaza 143 West Fourth Street St. Paul MN 55102-1299 Re: Subject: � Dear $usan: Saint Paul Civic Center Expansion CP-4 Mortenson Project #951042 PCO#37 - Type "B" Skylights SEP 2 5 1995 DIVISION Telephone: (612) 522-2700 Facsimile: (612) 520-3430 In response to Mortenson s 29 April 1996 correspondence, and CPMI's 21 May 1996 correspondence, regarding the exclusion of type "B" skylights from our scope of work, we quote the sum of Thirty-three Thousand Eight Hundred Ninety-one dollars (+$33,891.00) for the added work. Enclosed are copies of subcontractor quotations and our price breakdown. Please let me know if you need additional infocmation or clarification on the enclosed. If we are to proceed with the addition of the nine Eype "B" skylights, please issue a coniract change order. The amount quoted includes only Ehe cost of the changes identified herein. Changes to the contract not sgecifically identified as revisions are not included in this proposal and are excluded. Martenson reserves the right to submit a proposal for additional costs and time related to the impact of this change on unchanged woxk ox fox the effect of this change in combination with other changes. Very truly youzs, �1�1�o�,L2 J �l-� "�' � Allen S. Troshinsky Assistant Pro}ect Manager Eile: CPMI � PCO#37 K MinneapolisSeattle•DenverCobradoSprings•Milwaukee•GrandRapidsSanDiego•San Francisco•HOnolulu4osAngeles 'i�i i2� � Contractor Proposal No.: It is requested the completion date be ( 1 extended, ( 1 decreased, () unchanged by calendar days. The adjusted completion date will be RECEfVED � fi� � R ��@4 s � Date: e tei CPMI Contrac No.: A change in the scope of the work is requested as indicated below: 2. Description of the change: (Refer to drawings, specifications, addenda, if applicable). Reference: PCO#37 Title: Tvpe "B" skvliqhts 3. Basis of payment: (Check one) (X) Firm price for performing this change is S 33,89� Adequate supporting details and information (Increased) (Deduct) must be attached to ailow Owner to evaivate. () Time and materiaf per contract, but not to exceed S () Actual cost at completion of work $ Submitted by: M. A. MORTENSON n U 2. CONTRAC FOR CPMI USE Action Recommended: (Check ane) O Change will not 6e made. Explain: CPMI Job No.: 3225 (� Proceed on the following basis: () As indicated above, change and basis of payment is acceptable. ( � Change is acceptable, basis of payment is not acceptable. ( 1 Basis of payment shall be S ( � The following modification is recommended: ( 1 Change in completion date is accepted. () Change is acceptable with no change in price. () Change is acceptable with no change in compietion date. ( ) Other Reasonfor Change: l 1 Design Change O Client Request 1 1 Fie1d Condition (} Suggested by Contractor (} Design Omission or Other (explain} 3. Is this a part of the orig+nal contract scope? O YES O NO 4. {s Contractor's Estimate attached? ( 1 YES ( 1 NO 5. A!E consulted. ( 1 YES O NO Prepared by: Approved by fHGA) • Approved Date: Date: Date: September 24. 1996 CPMI Inc., c/o Saint Paul Civic Center, I.A. 0'Shaughnessy Plaza, 143 West Fourth Street, Saint Paul, MN 55102-1 cc: Chris Hansen Mike Pederson Dick Zehring 3225- 9/24/96 • • St. Paul Civic Center Expansion Change Proposal `1�OQ � L2� Summary ST. PAUL GVIC CENTER EXPANSION 300EAGLES7REET JOB[D: SA/MPAUL, MN 55102 PH. 612/293-9154 FAX Description: PCO#37 Title: TVPe "B" Mortenson Labor (See attached) Mortenson Material: (See attached) Mortenson Equipment (See attached) Associated Costs (Change Proposaq � Amou�t 5 - $ - $ - $ - General Cond'Rions: $ - (Mortenson Work) SUBTOTAL M.A.Mortenson S - SUBCONTRACTORSNENDORS 1. Gataway 3. 4. $ $ $ $ $ $ 31,975 SUBTOTAL SubNead $ 3�,975 $ 1,599 $ - $ 1,599 SUBTOTAIPee M. A. Mortenson Company Fee: SubcontractorsNendors Fee 5 M. A. Mortenson Work 15°fo: Total Materiai & Equipment $ M. A. Mortenson Matenal & Equipment Tax: SUBTOTALTax 7% $ - � _ SUBTOTAL: M. A. MoRenson + SubNend + Fee + Tax $ 33,574 Builder's Risk 0.0007 ($.7Nhousand) $ 24 GCL Insurance Costs 0.0038 ($3.77lihousand) $ 127 Payment & Pertormance Bond 0.0050 ($4.9593/Thousand) $ �67 � SUBT07AL Insu2nce & Bonds $ 317 • TOTAI CHANGE PROPOSAL $ 33,891 Page 1 _SEP-23-96 MON 16;38 KAS INVESTMENTS INC FAX N0. 5�72804316 Y. U 1 � i i Z�j � ..�• -,►�..�.. September 23, 1996 Mortenson 300 Eagle Street St. Paul, MN! 551Q2 Attrr Alien Troshinsky � 0 � � � � � � � 16 7 2) 287-5430 SEP 2 4 �g96 To Fo��ow eY us Mait M P MpR�EN50N ��' Re: St. Paut CiviC Center Expansion bear Allen, • As requested, pricfng for nine (91 approximately 5` x 5' Pyramid Sky►Ights follows: Pyramid Skylights (Materiat + 7ax? g2g,4gg,pp Labor to instali 3.g80.0O 831,975.00 PEease advise if you would like us to proeeed with these skylights. Since�eiy, "� 1WV/[ � tJ�1�� Kevin Swanson K .gs cc: Paul Neate • 889 P(ERCE BU7LER ROUTE � SL PAUI., MINNESOTA 55104 PHONE {81p) 488-0574 � FAX: (6t2j 488-5244 f I Z�1 • � a h y ' ��y r i.S � � �.R } a �$ °'. S � i � y '_: '� ' e 7t �un� • '' ' ' �� 4 3 4 3 .� � PLAN VIEIU OF UNIT "C" PYRAMID I/1" = I' l 9) iN115 REQ'D. �I NO CNNYE 7WS SHEET NQ �. 2. 3 1. S. IHSiALLCO BY: DAIC TkRS J.1F 2), 1496 S6tl �� PALC � � � � �} � � : . t riUQ 5 3 f�`�.1 SKYWALL BY 1RANAUCENi SYSiENS PIl l¢ 6N•BA iffi@� H•Il%IL R lyl •Q�lby{m �� reoxcr. SAINT PNUL CIVIC CENTER iaarior� ST. PFUL, MN. �RAVN BY: � SCALL I/4' = I' OA16 4/I�/96 CKK'Q APP'R GV6 t: � i 7 , � 5'-0'WP.-WP_ � � The Construction Organization 27 September 1996 Susan jones CPMT c f o Saint Paul Civic Center I. A. O'Shaughnessy Plaza 143 West Fourth Street St. Paul MN 55102-1299 Re: Subject: • Dear Susan: Saint Paul Civic Center Expansion CP-4 Mortenson Projecf #951042 PCO#36 - IIpgcade standazd telephone enclosures l�0 � I Z��` ::;�s`-4o� BUILDING DIVISION Minneapolis Office � OO�Meadow Lane North .0. Box 770 (55440-0770) Minneapolis, Minnesota SSA22-4899 ti Telephone: (612) 522-2100 Facsimile: (612) 520-3430 In accordance with our 20 Septembei 1996 telephone conversations, and HGA's 23 September 1996 response ro RFI#G372, we quote Ehe sum of Ten Thousand One Hundred Ninety Dollars (+$10,190.00) to upgrade all specified standard telephone enclosures. Enclosed aze copies of subcontractor quotations and our price breakdown. Please let me know if you need additional information or clarlfication on the enclosed. If we are to proceed with this added work, please issue a contract change order. We remind you that the electrical rough-in and masonry within Level 1/Sector D are being installed to accommodate the upgraded enclosures herein described. Please advise inimediately if ongoing work activities should be suspended or modified. The amount quoted includes only the cost of the changes identified herein. Changes to the contract not specifically identified as revisions are not included in this proposal and are excluded. Mortenson reserves the right to submit a pzoposal for additional costs and rime related to the impact of thi� change on unchanged work ox for the effect of this change in combination with other changes. Very truly yours, C��s.�--- Allen S. Tioshinsky Assistant Pcoject Manager RECEI VED SEP 3 0 1996 '�'PMI � • file: CPMI PCO# 36 MinneaRQlisSeattle •DenverColorado SpringsMilwaukee•Grand Rapids•San Diego•San Francisco•Honolulu•LOS Angeles `� CPMI • Go Saint Paul C��ic Center I.A. O'Shaughnessy Plaza 143 West Fourth Stree[ Saint Paul, MN 55102-1299 612/298-5409 7 October 1996 Mr. Allen Troshinsky M.A. Mortenson 700 Meadow Lane North Minneapoiis, MN 55422 ftE: Saint Paul Civic Center -PCO #36 - Telephone Enclosures � �, Z� Dear Allen, • CPMI received your letter dated 27 September 1996 regarding the above-referenced telephone enclosures. We discussed this on 20 September 1996, per the attached Communication Verification, and also have the following comments. Telephone enclosures are specified in Section, 10990. In addition, per the General Conditions of the Contract, A2�1/CM-1980, Paragraph 1.2.3: "...The Contract Documents are complimentary, and what is required 6y one shall be as binding as if required by all..." Addendum #3 was issued 7 September 7995 with new information about the telephone enciosures. Four pages, 5/10-5 through 8/10-5, were issued. They were very detailed and showed exactly the three items for which your subcontractor has requested payment: Stainless steel perforated dividers: You indicated the sub said these are "optionai accessories" and the spec cafls for "Standard as provided by manufacturer". This is clarified in Addendum #3 and are listed on afl pages 5/10-5 through 8f10-5. 2. Width of end units: You indicated the sub said these are custom. The specification call out the model number and style, but dimensions were claritied in Addendum #3 and are listed on all pages 5/'10-5 through 7/10-5. When this was discussed previously, it is noted all the telephone enclosures were shown with specific widths. In the spirit of partnering, we aliowed the contractor to provide aIl except the end units with their proposed widths and shelves, with no request for cost reduction. We had hoped this was fair to aN parties and sfiown the good faith effort we are taking to work with you and your subcontractors. Based on the above, the Construction Manager, after consuitation with the Architect, has determined the stainless steel perforated dividers and width of end units are the responsibility of the contractor. If you do not agree with the detemination by the Construction Manager, you may pursue your claim as allowed for in the Contract Documents. Thank you. Sincerely, ' COST P�ANNING AND MANAGEMENT INTERNATlONAL, INC. • ,� °,�" Susan Ca�ell Jones Project Manager cc: Chris Hansen Mike Pederson Paul Oberhaus CPMI Staff 3225-404.3 • u � CPMI � AXED !/ �4 _,. - . COMMUNiCATfON VERIFICATION DATE: 20 September 1996 PROJECT: Saint Paul Civic Center Expansion CALL: X MEETING: PROJ. NO: 3225 PERSONS TALKED TO: Allen Troshinsky FiRM: M.A. Mortenson SUSJECT: Miscellaneous DISCUSSION/DECISIONS: 7. MAM to send invoice on Harstad request for 512,960 and description of what it is for. 2. MAM to send information on stored steel items. Insurance certificate is not correct: certificate holder should be City of Saint Paul, and amount should be S 1 M. 3. Owner wiil be tearing down 3M stage and other decorations in Wilkins Auditorium Monday morning, 23 September 1996. Steel workers can start welding at about 10:00 a.m. 4. Per Paul Asp, bearing plates fir Skyway (which are being refabbed) must be hot-dipped galvanized. Scott Houdek had asked if galvanized paint was okay, but it ' . '-'- �- .�,�,.,,�,�>.. 5. The telephone enclosures should reflect shop drawing information. Allen indicated the supplier thought perforated stainless steel divider panels are not base bid. They are shown on the ; Addendum, as well as specific dimensions for widths of the enclosures. In the interest of � partnering, the Architect will allow the 35+\- heighth dimension in lieu of the 48" dimension shown in the Addendum. , ..._ _,_.----"_""'_ C �' Signed: �"�__ san C. Jones, Pr� ct Manager cc; Chris Hansen Mike Pederson A{ Reichow CPMI Staff 3225y3'SS 904 2