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268689 WH17E - CITV CLERK COl1IIC11 _I�I+`����.�,� . PINK - FINANCE BLUERV- MAYORTMENT GITY OF SAINT PALTL rE� �j � � � File N 0. � � Ordandnce Ordinance N 0. '� � /� Presented By ����- � Referred To Committee: Date Out of Committee By Date An ordinance amending Ordinance No. ?607, entitled: "An ordinance fixing the dutie s and reponsibi.litie s and th.e minimum qualifications for the various classes of positions in the Classi.fied Service of the City, " approved February 13, 1935, as amended. THE COUNCIL OF THE CITY OF SAINT PAUL DOES OR.DAIN: Section 1. That Ordinance No. 7607, approved February 13, 1935, as amended, be and the same is hereby further amended by striking out the title and specifications for "Auditing Clerk II", and by substituting in lieu thereof, in its proper alphabetical order, the title and specifications for DI5BURSEMENT AUDITING SUPERVI50R - 1 - COUNCILMEN Yeas Nays Requested by Department of: Butler Hozza [n Favor Hunt Levine Against BY Roedler Sylvester Tedesco Adopted by Council: Date Form proved Cit Cey Certified Passed by Council Secretary BY By Approved by Mayor. Date Appcoved by Mayor for Submission to Council By BY �6�6�� � Title of class: I�°2 � � DISBURSEMENT AUDITING S UPERVISOR DESCRIPTION OF WORK General 5tatement of Duties: Performs supervisory work directing the clerical work involving auditing a variety of payment instruments for the disbursement of City and school funds; and performs related duties as required. Supervision Received: Works under the general guidance and direction of a higher level accountant or a division or unit head. Supervision Exercised: Exercises within a unit close technical supervision directly over clerical workers. TYPICAL DUTIES PERFORMED The listed examples may not include all duties performed by all positions in this class. Supervises employees engaged.in the final audit of purchase orders, contract claims, contract estimates, miscellaneous claims, travel claims, pay vouchers and inter-departmental transfers for proper preparation and compliance with speci.fications and legal requirements. Prepares budget estimates for future expenditures. Maintains file of authorized signatures, agreements, contracts and other documents necessary to audits. - Prepares, reviews a.nd updates procedural manuals for office practices and guidelines. Supervises the issuing of special checks. Develops and utilizes new disbursement practices and procedures in accor- dance with administrative guidelines. Advises City departments and School District of improper purchasing prac- tices, necessary resolutions, administrative orders, agreement or con- tract additions, incomplete invoices or other discrepancies. Maintains severance pay Iedgers, prepares affidavits when �e.�es�ar..�r�, sub- mits budget estimate for annual use of severance pay funds. Schedules disbursements to obtain maximum use of funds consistent with accepted business practice. KNOWLEDGES, SKILLS AND ABILITIES Working knowledge of general accounting procedures and practices. Considerable laiowledge of laws, statutes, resolutions and board meetings that affect the financial disbursements function. Considerable knowledge of modern office practice and procedures. Working ability to make arithmetic computations by hand or with an adding machine. Considerable ability to establish working relationships with subordinate employee s. Considerable ability to deal tactfully and efficiently with City and school personnel and the general public. MINIMUM QUALIFICATIONS High school graduation and eight years' clerical experience, at least three years of which must have been in a responsible supervisory capacity in accounting, disbursement or payroll work. _ 2 _ WH17E - CITV CLERK 268689� PINK - FINANCE GITY OF - SAINT PALTL Council CANARY -DEPARTMENT File NO. BLUE - MAYOR � � 0 rdin�nce Ordinance�`l 0. I�-P��� Presented By Referred To Committee: Date Out of Committee By Date Section 2. This ordi.nance shall take effect and be in force on the first day of the first payroll period followi.ng thirty days after its passage, approval, and publication. - 3 - COUIVCILMEN Yeas Nays Requested by Department of: Butler PERSONNEL OFFICE Hozza � [n Favor Hunt Levine � Against By Thomas D. Gleason, Director Roedler Sylvester Tedesco M� 2'4 1977 Adopted by C cil: Date Form pproved C'ty C rn Certif' Pass C ncil Secretary BY By Approve y Mayor: Date '! AR 9'.9 �977a Appr ed by MaXor for Sub si -�o Council By By PUBLISHED APR 2 i977 DO nOt detech this memorandum from the l� � �� � Ordlnence so that this information will be. mvallable to the Clty Councit. oM oi: i2/�975 Rev. : 9/8/76 EXPLANATION �F ADMINISTRATIVE ORDERS, RESOLUTIONS, AND ORDTNANCES '����� . Date: February 10, 1977 TO: MAYOR GEORGE LATIMER FR: PersonnelOffice RE; Ordinanc��e for submission to the City Council. .ACTTON REQUESTED; We reconzrnend your approval and submission�of this Ordi.nance to the City Counci.l. PURPOSE .AND RATIQNALE �'UR THIS:ACTION: This ordi.na.n.ce will establish a new title, Disbursement Auditing Supervisor, and new class specifications, usi.n.g the new ti.tle, for the present title of Auditing Clerk II which is stricken. The proposed title a.n.d specifications are more descriptive of the duties of tlie position. ATTACHMENTSt Ordinance and copy for the City Clerk. • ! , � 1� i . � lst __ � � 2nd � �f� 3rd �� j � Adopted ,� _ Yeas I Nays� BUTLER I � HOZZA �� �, HUNT !, �s8s� � . � .. ` � LEVINE �i, ROEDLER J i TEDESCO I, . , � PRESIDENT (SYLVEST�ER) � � f � � I I I I � I i . � � � � I, � . - I � , � '