268689 WH17E - CITV CLERK COl1IIC11 _I�I+`����.�,� .
PINK - FINANCE
BLUERV- MAYORTMENT GITY OF SAINT PALTL rE� �j �
� �
File N 0. �
� Ordandnce Ordinance N 0. '� � /�
Presented By ����- �
Referred To Committee: Date
Out of Committee By Date
An ordinance amending Ordinance No. ?607, entitled:
"An ordinance fixing the dutie s and reponsibi.litie s
and th.e minimum qualifications for the various classes of
positions in the Classi.fied Service of the City, "
approved February 13, 1935, as amended.
THE COUNCIL OF THE CITY OF SAINT PAUL DOES OR.DAIN:
Section 1. That Ordinance No. 7607, approved February 13,
1935, as amended, be and the same is hereby further amended by striking
out the title and specifications for "Auditing Clerk II", and by substituting
in lieu thereof, in its proper alphabetical order, the title and specifications
for
DI5BURSEMENT AUDITING SUPERVI50R
- 1 -
COUNCILMEN
Yeas Nays Requested by Department of:
Butler
Hozza [n Favor
Hunt
Levine Against BY
Roedler
Sylvester
Tedesco
Adopted by Council: Date Form proved Cit Cey
Certified Passed by Council Secretary BY
By
Approved by Mayor. Date Appcoved by Mayor for Submission to Council
By BY
�6�6��
� Title of class: I�°2 � �
DISBURSEMENT AUDITING S UPERVISOR
DESCRIPTION OF WORK
General 5tatement of Duties: Performs supervisory work directing the
clerical work involving auditing a variety of payment instruments for
the disbursement of City and school funds; and performs related duties
as required.
Supervision Received: Works under the general guidance and direction of
a higher level accountant or a division or unit head.
Supervision Exercised: Exercises within a unit close technical supervision
directly over clerical workers.
TYPICAL DUTIES PERFORMED
The listed examples may not include all duties performed by all positions in
this class.
Supervises employees engaged.in the final audit of purchase orders, contract
claims, contract estimates, miscellaneous claims, travel claims, pay
vouchers and inter-departmental transfers for proper preparation and
compliance with speci.fications and legal requirements.
Prepares budget estimates for future expenditures.
Maintains file of authorized signatures, agreements, contracts and other
documents necessary to audits. -
Prepares, reviews a.nd updates procedural manuals for office practices and
guidelines.
Supervises the issuing of special checks.
Develops and utilizes new disbursement practices and procedures in accor-
dance with administrative guidelines.
Advises City departments and School District of improper purchasing prac-
tices, necessary resolutions, administrative orders, agreement or con-
tract additions, incomplete invoices or other discrepancies.
Maintains severance pay Iedgers, prepares affidavits when �e.�es�ar..�r�, sub-
mits budget estimate for annual use of severance pay funds.
Schedules disbursements to obtain maximum use of funds consistent with
accepted business practice.
KNOWLEDGES, SKILLS AND ABILITIES
Working knowledge of general accounting procedures and practices.
Considerable laiowledge of laws, statutes, resolutions and board meetings
that affect the financial disbursements function.
Considerable knowledge of modern office practice and procedures.
Working ability to make arithmetic computations by hand or with an adding
machine.
Considerable ability to establish working relationships with subordinate
employee s.
Considerable ability to deal tactfully and efficiently with City and school
personnel and the general public.
MINIMUM QUALIFICATIONS
High school graduation and eight years' clerical experience, at least three
years of which must have been in a responsible supervisory capacity in
accounting, disbursement or payroll work.
_ 2 _
WH17E - CITV CLERK 268689�
PINK - FINANCE GITY OF - SAINT PALTL Council
CANARY -DEPARTMENT File NO.
BLUE - MAYOR
�
� 0 rdin�nce Ordinance�`l 0. I�-P���
Presented By
Referred To Committee: Date
Out of Committee By Date
Section 2. This ordi.nance shall take effect and be in force on the
first day of the first payroll period followi.ng thirty days after its passage,
approval, and publication.
- 3 -
COUIVCILMEN
Yeas Nays Requested by Department of:
Butler PERSONNEL OFFICE
Hozza � [n Favor
Hunt
Levine � Against By Thomas D. Gleason, Director
Roedler
Sylvester
Tedesco M� 2'4 1977
Adopted by C cil: Date Form pproved C'ty C rn
Certif' Pass C ncil Secretary BY
By
Approve y Mayor: Date '! AR 9'.9 �977a Appr ed by MaXor for Sub si -�o Council
By By
PUBLISHED APR 2 i977
DO nOt detech this memorandum from the l� � ��
� Ordlnence so that this information will be.
mvallable to the Clty Councit. oM oi: i2/�975
Rev. : 9/8/76
EXPLANATION �F ADMINISTRATIVE ORDERS,
RESOLUTIONS, AND ORDTNANCES '����� .
Date: February 10, 1977
TO: MAYOR GEORGE LATIMER
FR: PersonnelOffice
RE; Ordinanc��e for submission to the City Council.
.ACTTON REQUESTED;
We reconzrnend your approval and submission�of this Ordi.nance to the
City Counci.l.
PURPOSE .AND RATIQNALE �'UR THIS:ACTION:
This ordi.na.n.ce will establish a new title, Disbursement Auditing Supervisor,
and new class specifications, usi.n.g the new ti.tle, for the present title of
Auditing Clerk II which is stricken. The proposed title a.n.d specifications
are more descriptive of the duties of tlie position.
ATTACHMENTSt
Ordinance and copy for the City Clerk.
•
!
,
�
1� i .
� lst __ � � 2nd � �f�
3rd �� j � Adopted ,� _
Yeas I Nays�
BUTLER I
�
HOZZA ��
�,
HUNT !, �s8s� �
. �
.. ` � LEVINE �i,
ROEDLER J i
TEDESCO I,
. ,
� PRESIDENT (SYLVEST�ER) �
� f
� �
I
I
I
I
�
I
i
. � �
�
�
I, �
. -
I
�
,
� '