96-1111 .
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ORDI NCE
CI SAI PAUL, MINNESOTA si/
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Presented By
Referred To Committee: Date
1 An ordinance amending Appendix A-11
2 Procedures of the Saint Paul Administrative Code
3 pertaining to notifications.
4
5
6 THE COUNCIL OF THE CITY OF SAINT PAUL DOES ORDAIN:
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8
9 Section 1
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11 That Section A-11 Procedures of the Saint Paul Administrative Code is hereby amended to read as follows:
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13 " Chapter 11. Early Notification System Policy and Procedures
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15 WHEREAS, the Early Notification System Policy and Procedures as set forth in Appendix Chapter A-11 of
16 the Administrative Code have been substantially revised for clarity and simplification; now, therefore, be it
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18 RESOLVED, that the Council of the City of Saint Paul does hereby adopt the "Early Notification Policy and
19 Procedures," a copy of which is attached hereto and incorporated herein by reference, and that this policy
20 and procedure be substituted for the previous "Early Notification Policy" approved by Council Resolutions
21 C.F. 274957 and C.F. 273465 found in Chapter A-11 of the Administrative Code.
22
23 EARLY NOTIFICATION SYSTEM POLICY AND PROCEDURES
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25
26 The Saint Paul City Council recognizes the needs of area residents and neighborhood organizations
27 for timely information concerning local development and change which may have an impact on the
28 communiry. Further, the council finds significant value in the views and concerns of local residents and
29 groups as input for the decision-making process involved in granting or denying approval of applications
30 for various licenses, permits, land use changes, and building or zoning variances. To facilitate the
31 necessary information exchange between various city departments, boards, committees, commissions, task
32 forces, the city council (city agencies) and affected neighborhood organizations, other agencies and
33 individual residents, the city council has established this early notification system (ENS). By separate
34 resolution, the city council has requested the port authority and HRA to follows the ENS. Operation of the
35 ENS shall be in conformance with the following policies and procedures.
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1 POLICY
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3 City agencies shall use the ENS to inform neighborhood organizations and concerned citizens of all
4 considered, and proposed, planned or implemented developments, legislative and policy changes, and
5 enforcement actions (city actions) which may potentially impact the neighborhood and/or area residents.
6 Notification through the ENS shall be in addition to, and not as a substitute for, notices required by
7 federal, state, county and city rules, laws and ordinances.
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9 In addition to notices regarding actions on proposals brought before a city board, committee,
10 commission, task force or council, these bodies shall provide meeting notices and agenda to addressees on
11 the early notification system (ENS) list, as outlined in procedures below. City departments and divisions
12 shall provide notices for various activities as detailed in procedures below.
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14 To assure that this policy is carried out in a manner which provides adequate notice of proposed
15 changes and activities, and to provide a suitable system for monitoring notifications which occur through
16 the system, the following procedures will be used in the operation of this ENS.
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18 PROCEDURES
19
20 1. A listing of names and complete addresses of contact persons arranged in district number
21 order shall be maintained and updated at least quarterly by the citizen participation
22 coordinator (CPC); this is the "district" portion of the ENS list.
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24 2. Representation on the ENS list shall be limited to:
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26 a. Community organizers;
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28 b. Two (2) persons from each planning district council;
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30 c. Two (2) persons from each community organization within a planning district;
31
32 d. Neighborhood newspapers;
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34 e. Elected state officials representing districts or portions thereof; and
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36 f. District liaison planners. Selection of persons representing planning districts and
37 communiry organizations is the responsibility of the body to be represented.
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39 3. A listing of names and complete addresses of contact persons for all city departments,
40 divisions, city-wide agencies and organizations shall be maintained and updated at least
41 quarterly by the citizen participation coordinator; this is the "All" portion of the ENS list.
42
43 4. Additions, deletions or address changes on the ENS list shall be referred to the CPC, who
44 will issue updated lists to each city department, division, board, committee, commission, the
45 port authority, HRA, etc., on a quarterly basis, when changes to the list occur. City staff
46 working with newly formed committees, commissions, task forces, etc., shall report to the
a
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1 citizen participation coordinator regarding the date of formation, type, function, name and
2 expected duration of the new body (e.g. January 18, 1988; task force to study increased
3 school age populations; School Population Task Force; work to be completed and task force
4 dissolved by January 1990).
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6 5. A copy of each notice, agenda, questionnaire, plan, information packet, etc., sent out using
7 the early notification system shall be furnished to the citizen participation coordinator at the
8 time of sending. Notations on the CPC's copy shall clearly indicate addresses, such as
9 "District #," "ENS List."
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11 6. Each notice, agenda, plan, information packet or questionnaire, etc., sent through the ENS
12 shall contain the name of a responsible city contact person, a phone number at which the
13 contact person can be reached, and a notation indicating which district(s) will or may be
14 affected by the action proposed.
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16 7. For regularly scheduled meetings, the CIB Committee, City Council, Housing and
17 Redevelopment Authority Board, Planning Commission and Port Authority shall send meeting
18 notices and agenda to the addressees on the ENS, as far in advance of the meeting date as
19 possible.
20
21 8. For meetings that are not regularly scheduled, all committees, commissions, council and
22 boards shall send meeting notices and agenda to addressees on the ENS list sufficiently in
23 advance to provide a minimum of three (3) days' notice of the meeting.
24
25 9. A 45-day advance written notice shall be furnished to the affected district(s) for any public
26 hearings to consider the following:
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28 . .
29
30 . .
31
32 . - .
33
34 . .
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36 e. Street and alley vacations, replattings and lot splits.
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38 f. Special assessments affecting more than two (2) properties within a single city block.
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40 g. Development/redevelopment advertisement.
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42 h. Changes in city policy which affect neighborhoods.
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44 10. T�pr+��d� c��u�'i�o�ce ���r�lass III�i�ense heari�g�:�;ad^���se act�an hearin�s,. �EP
45 ��a.ff'�t�11 pri�vide�vrri�ten uta��e t€�,,�th� �.f�'�ctecl.�N����st wii��u.�'{�#�).��s ���ie
46 s���u��l�a��r� ��;��g F'��`vre� Cit� Cc�unc�I.
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1 �A 11'. To provide optimum notice for zoning matters, the zoning staff shall provide written notice to
2 affected neighborhoods according to the following schedule:
3
4 a. Appeals, within two (2) working days of receipt of application.
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6 b. Change of nonconforming use, within two (2) working days of receipt of application.
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8 c. Determination of similar use, within two (2) working days of receipt of application.
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10 d. Special condition use, within two (2) working days of receipt of application.
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12 e. Rezoning, immediately following determination of sufficiency.
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14 f. Variances, within two (2) working days of receipt of application.
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16 g. Forty-acre studies, at least thirty (30) days prior to formal public hearing.
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18 i� ��. A thirty-day advance written notice shall be furnished to the affected district(s) for public
19 hearings to consider any of the following:
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21 a. Housing or building condemnations.
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23 b. Housing or building demolitions.
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25 c. Requests for building code variances which:
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27 1. Change occupancy load for a building.
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29 2. Include cellar dwelling units.
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31 3. Include shared bathrooms.
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33 4. Affect the exterior appearance of the building.
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35 -i� 13!. Affected district councils shall be notified of any significant fire code variances and of the
36 denial of any business license based on a fire code violation.
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38 �-3 �4. Other notices to district council(s) shall include:
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40 a. Availability of public lands for development/redevelopment.
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42 b. Availability of tax forfeited and surplus properties suitable for reuse.
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44 � ��,. Release of public information through community newspapers and the Saint Paul Public
45 Library system is strongly encouraged.
46
4
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1 " � ; �,�5 �" � �To make the system operate efficiently and effectively, the following guidelines are
�
2 �-- , �. `�'ffered:
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4 a. Obtain training, if needed to use the system, from the citizen participation coordinator.
5
6 b. If you are not a regular user of the ENS system, notify the citizen participation
7 coordinator of your intent to use the system so that mailings can be consolidated
8 whenever possible.
9
10 c. Good verbal communications with the community organizer will help to assure timely
11 community feedback for your proposal.
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13 d. Obtain updated listings for the ENS from the citizen participation coordinator.
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15 e. Notify only the district(s) which is (are) affected by the item. Whether sending a
16 notice to all districts (city-wide) or a certain district (district-specific), the mailing is
17 always combined with the "All" portion of the ENS list.
18
19 f. Do not assume prior knowledge of any project by an affected district."
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21
22 Section 2
23
24 This ordinance shall take effect and be in force thirty (30) days following its passage, approval, and
25 publication.
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__________________ = Requested by Department of:
Yeas N Absent
B a e,y __���
Guerin Office of License, Inspections and
Harris
Meg�rd- Environmental Protection
R man
T une T
==Bostrom=====_-__�__-------��C-�e-----____�___= B . `
•�eg�s�-by Council: Date ��,•,j �� 19q � y
F4i �-rc� � T
�- Certified by Council Secretary
F���LU��� Form Approved by City Attorney
BY� ��-�� ��..o� '�
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By: � , ,,cec� i�
Approved by Mayor: Date
Approved by Mayor for Submission to
B�,: Council
By: � � .I���41,A"-"/
OFFICE oF LIEP Date : 8/2/96 GREEN SHEET
N° 3 5171
Robert Kessler 266-9112 = 1 DEPARTMENT DIRECTOR /� CITY COUNCIL
2 ITY ATTORNEY ITY CLERK
USt be OTl COUT1C11 Agenda by: BUDGET DIRECTOR FIN. & MGT. SVC. DIR.
SAP 3 YOR (OR ASSISTANT)
OTAL # OF SIGNATURE PAGES 1 (CLIP ALL LOCATIONS FOR SIGNATURE)
CTION REQUESTED:
ordinance to amend Appendix A-11 of the Saint Paul Administrative Code
ertaining to notifications; standardizing notification requirements .
RECObII•fENDATIONS: APPROVE (A) OR REJECT (R) ER30NAL SERVICE CONTRACTS MIJ3T AN3WER THE SOLLOFlING:
PLANNING COMMISSION CIVIL SERVICE COMMISSION 1. Has the person/firm ever worked under a contract for this department?
CIB COMMITTEE A BUSINESS REVIEW COUNCIL YES NO
STAFF _ 2. Has this person/firm ever been a City employee?
DISTRICT COURT _ YES NO
3. Does this person/firm possess a skill not normally possessed by any
SUPPORTS WHICH COUNCIL OBJECTIVE? Current City employee?
YES NO
xplain all YES answera on a separate ahoat aad attach.
INITIATING PROBLEM, ISSUE, OPPORTUNITY (Who, What, When, Where, Why) :
p to this point, the City has had different notification requirements for
different licenses and permits . This legislation is an attempt at the
coordination and streamlining of the notification process .
VANTAGES IF APPROVED:
ill stremline the procedures for public notification.
DISADVANTAGES IF APPROVED:
one . AUG 21 1996
ISADVANTAGES IF NOT APPROVED:
ill maintain the status quo and there will be no efficiencies developed.
TOTAL AMOUNT OF TRANSACTION $ COST/REVENUE BUDGETED YES NO
FUNDING SOURCE ACTIVITY NUMBER
FINANCIAL INFORMATION: (EXPLAIN)