D00789City of Saint Paul
OFFICE OF THE MAYOR
l J
•
ADMINISTRATIVE ORDER
BUDGET REVISION
No:��
Date: I� `� � �
ADMINISTRATIVE ORDER, Consistent with the authority granted to the Mayor in Section
10.07.4 of the City Charter and based on the request of the Director of the Department of
Libraries to amend the 1995 budget of the General fund,
the Director of the Department of Finance and Management Services i.s authorized to amend
said budget in the following manner:
General Fund-Division of Libraries
03402-0111 Full time perm
03400-0813 Duplicating machines
All others
Current
Bud�
2,799,692
-0-
4,241,227
7,040,919
Amended
Chanee Bud�et
(12,000) 2,787,692
12,000 12,000
-0- 4,241,227
-------- -----------
-0- 7,040,919
. �
DEC 2 2 1995
��TY CLERK
Prepared by: Activity Manager
J��r� W
uested by: Department Director
Ap ved b�ayom 6(k�
-�a-9S
Date
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DEPAFiTMENT/OFFICE/COUNCIL DATE INITIATED v � 'y� 3 2 9 0 8
• GREEN SHEE _
CON7ACf PEPSON & PNONE � DEPARTMEM DIRE � CtTY COUNQL INITIAUDATE
SUSdfI Cdf1tU 292-6390 ASSIGN cirrnnoar+er CT'CLEFiK
NUYBEP FOR �
BE ON COUNCIL AGENDA BV (DATE) p0�� BUDGET DIFlECTOR FIN. & MGT. SERVICE$ Dlq.
OPOER MpVOFi ORASSIST Gin��cnro
Ci Y';Di �' 0 W. i� sk . � ""n Ca7
TOTAL # OF SIGNATURE PAGES 1 (CLIP ALL LOCATIONS FOR SICaNATUR�
ACfION PEQUE57ED:
Approval of Administrative Order-Budget Revision moving funds to purchase copier machine
RECOMMENDnnONS: npprove (A) rn Rejeet (R) PERSONAL SERVICE CONTRACTS MUST ANSWER TNE FOLLOWING �UFSTIONS:
_ PLANNING CAMMISSION _ CML SERVICE COMMISSION �� H25 thi5 pBI50Mirrt� ever Wwked unde( a contraCt fOf Mi5 depafM1nent? �
_ CIB COMMRTEE _ YES NO
— � A � 2. Has this personfirm ever been a city employee?
— YES NO
_ DIS7RIC7 COUR7 _ 3. Does this perwnflirm possess a skill not nortnall
y possessetl by any current ciry employee?
SUPPoRTSWHICHCOUNCILO&IECfIVE? YES NO
Explain all yes answers on separate sheet and attech to green aheet
INRIATING PflOBLEM, ISSUE.OPPORTUNITY (Wlw, Whet, When, Where, Why):
Current copier in Administrative office was purchased in 1987 and has ciose to a million
copies on it. Duplex feature is cumbe�rsome, produces lower quality copies, and is
frequently out of order. Down time and staff time spent on clearing jams or reco�ying
projects is increasing.
WANTAGES IFAPPROVED�
Simplified du�lex feature will allow for more use of double sided documents to save on
paper use. 8etter quality copies will save staff time and paper currently spent on
recopying. Less staff time will be spent clearing jams. There will be less down time
when the copier is unavailable.
DISADVANTAGES IFAPPROVED: /�
R�IiL' V CC..�
None DEC
2 2 ?995
C �TY CLER/{
DISADVANTAGES IFNOTAPPROVED:
The Library will continue to experience increasi�g down time when copier is unava?lable.
Library will not be able to utilize double sided documents. Library will eventually be
be v�ithout a working copier in its administative offic�.
OTAL AMOUNT OF TRANSACTION E 8 COS7/HEVENUE BUDGE7ED (qHCLE ONE) %YES NO
FUND�HGSOURCE �2(121"dl Fund ACTIVITYNUMBER 03400, 03402
FINANCIAL INFORMATION: (EXPLAIN) � �