D00682.-�•
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CITY OF SAINT PAUL
OFFICE OF THE MAYOR
ADMINISTRATIVE ORDER
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Date:�� ��"' �
Green Sheet # 12097
Budget Revision
ORDER,
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Consistent with the authoriry granted to the Mayor in Section 10.07.4 of the City Charter and based on the
request of the Director of the Department of Finance and Management Services to amend the 1995 budget
of the Purchasing's Value Added Services Fund, the Director of the Department of Finance and
Management Services is authorized to amend said budget in the foliowing manner:
DEPARTMENT AND DIVISION
LEDGER. FUND. ACTIVITY. OBJECT
CURRENT APPROVED AMENDED
BUDGET CHANGES BUDGET
Finance and Management Services
Joint Purchasing Services
GL-124-11250-0111 Full Time Permanent
GL-124-11250-0219 Fees-Other Prof. Serv.
436,898
975
437, 873
(8,500)
8,500
428,398
9,475
Finance and Management Services
Storeroom and Surplus Disposai
GL-124-11255-Q533 Materiaf For Resale
GL-124-11255-0857 Data Proc. Hardware
502,312
23, 562
(10,D00)
10, 000
437, 873
492,312
33, 562
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Prepared By: ivity Mana er
APPROVED AS TO FORM:
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525,874 0 525,874
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Date
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Department Director (�.�
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DEPAPTMENT/OFFICE/COUNCIL Q4TE INITIATED v � o _ 120 9 7
. F�& MSJPurchasin n���s�on 9/29J95 GREEN SHEE
COMACT PERSON & PHONE �NITIeUlOATE INIilA40ATE
ODEPARTMENTDIRE4TOR �CRYCqUNCIL
Linda C.2Il7 266-8920 ASSIGN � CffYATfORNEY O CT'CIERK
NUMBEHFOR
STBE ON CAONGIL AGENDA BY (DATE) ROUTING O BUDGETDIRECTOR O FIN. & MGT. SEflVIGES DIFi.
OflDER � MAYOR (Oq ASSISTANn � y�eCa d v� �
TOTAL # OF SIGNATURE PAGES 1 (CLIP ALL IOCAT10N5 EOR SIGNATURE)
ACT70N AEQUESTED;
Approve changes to adopted budgets for two Activities to shifz money for temporary clerical t
appropriate payment code and to allow for the purchase of computes.
RECOMMENDATIONS: appmve (A) or Reiect (R) pERSONAl SERVICE CONTRACTS MUST ANSWER iHE FOLLOWMG QUESTIONS:
_ PLANNING CAMMISSION _ qV{L SERYICE CAMMISSION 1. Has this person/firm ever worked under a contract for ihis department?
_CIBCOMMITfEE _ YES NO
2. Has this person/firm ever been a ciry employee?
_ STAFF
— YES NO
_ DISTRICT CAURT _ 3. Does this personMrm possess a skill not normally possessed by any current Ctry employee?
SUPPORTS WHICH COUNCIL O&IECTiVE? YES NO
Explatn all yes answers on separate sheet and attach to greert sheet
INITIATING PROBLEM, ISSUE, OPPORTUNIN (Who, What, When, Where, Why):
11250--A clerk typist is on leave without pay through the end of the year. Workload is such
that it has been necessary to hire a temporary. Unable to locate suitable peson from existin
list, so received approval from HR to hire through a temp agency. Available dollars need to
be transferred to correct code (payment as a vendor)
11255—Transfer unused year end funds so that planned computer replacement can be completed.
ANTAGES IF APPROVE�:
ayments will be made in accordance with correct accounting guidelines. Purchasing will be
able to implement improved applications on computers. Will be able Co take advantage of a
new bulk purchasing contract that will be available for purchase of computers by mid—November.
DISADVANTAGES IF APPROVED' -
None. RECE11{E�
DCT 10 �995
�ITY CLERf�
DISADVAMAGES IF NOT APPROVED:
Some computer applications will be more cumbersome to implement, less efficient processes.
TOTALAMOUNiOFTRANSACTION$ �1$ S�llfteCl COST/REVENUEBUDGE7ED(CIRCLEONE) Y.ES. NO
FUNDINGSOURCE PuIC17aS1Rg services fees pCTIVITYNUMBER llZS� and 11255
FINANCIAL INFORMATION: (EXPLAIN) ���