D11636 C I T Y O F S A I N T P A U L
OFFICE OF THE MAYOR
�roved�opies to: ADMINISTRATIVE ORDER:
-City Clerk(Origina� BUDGET REVISION
-Finance Dept.'s Accounting Division �f I
-Requesting Dept. No:
Date: -
ADMINISTRATIVE ORDER, Consistent with the authority granted to the Mayor in Section 10.07.4 of the City Charte
and based on the request of the Director of the Department of Executive Administration- Budget Office to amend
the 1991 bu�et of the Special Projects(General Government) Fund,the Director of the Department of Fnance and
Management Services is authorized to amend said budget in the following manner:
DEPARTMENT�DIVISION: CURRENT APPROVED AMENDED
FUND AND ACT1VffY: BUDGET CHANGES BUDGET
FROM:
050-30101-0297 Data Processing Service 73,000 (5,000) 68,000
TO:
050-30101-0856 Data Processing Software 0 2,500 2,500
050-30101-0857 Data Processing Hardware 0 2,500 2,500
Net Change 0
•
This Administrative Order is a companion to AO D11629. It reallocates spending authority within the
Budget Office Special Funds activity to provide funding for a portion of the purchase of 3
replacement PC's(in use since 1984)and the upgraded application software to run on them.
� !%•�r
ared by: on Faine(Activity Manager) Date Appr ed by. yor Date
Requested by: Department�rector Date
qine C:\123daTa\mleclAO_FOFqA 9/12181
DEPARTM[NT/OFFlCEICOUNCIL DATE INITIATEO �� I��
Mayor's..Q�fice � B�d�et Section 9/16/91 GREEN SHEET No. 8926
OONTACT PEfiSOW 3 PHONE INITIAU DATE INITIAUOATE
Ron Kline 298-4140 ���� 0���ENT DIRECTOR �cm oouNC��
��� �GTY ATTOf1NEY �CITY CIERK
8T BE ON t�UNCIL AOENDA BY(DATE) ROUTINO �BUDOET aRECTOR �fIN.8 AAQT.SERVICES DIR.
— �MAYOR(OR A8818TANT) �
TOTAI�Y OF SIGNATURE PAOE8 1 (CLIP ALL LOCATIONa FOR�KiNATUR�
ACTION REOUE .
signature on attached admin�.strative order (budget revision)
RECOMMENDATIONS:Approve W a (t� f�tlN(�L CCMM17�'!E/AESFARCFI
_PLANNINO WMMIS810N __CIVIL SERVI�OOMMISSION ��YST PHONE NO.
_pB OOMMITTEE _
COMMENT8:
_STAFF �_
—W87AICT COURT __
$UPP�iTB WHICH COUNpI�JECTNE?
INITIATINfi PR�LEM,IS&JE.OPPORtIINITY(Who�Wh�t.NfFisn�Whxs.Why1.
The staff of the Sudget Section keep 8-9 personal computers in high use. 5 of these ma.chines
are old, slow and less reliable XT' (8088) computers dating fram 1984. The machines should
be replaced with more powerful 386 computers with the capacity to run advanced software,
improving the capabilities of the staff. Some of the XT's have little to no salvage value.
Replacement of two machines- was included in the adopted 1991 budget. A third replacement
machine is now necessary. � Application software for these replacements is also needed. Basic
applications (spreadsheet and word processing) will cost $650-$800 per machine.
ADVANTIkiEB IF APPROVED:
udget Staff will have reliable machine support. Powerful 386 machines will provide the
pportunity for staff to advance computing skills. Three old machines , veterans of extensive
use, will be removed from everyday use.
Funding will come from a special fund's already approved budget.
ois�vnNr�s�n�r�o:
Dollars will be expended. :
RECEIVED
SEP 16 1991
CITY CLERK
oisnovnNV►oes iF Nor�ovEO:'
Staff will have to continue to rely on older, less reliable machine support. '
OTAL AMOUNT OF TRAN8ACTiON S 5�000 ppST/F�VENUE BUDOETED(CIRGLE ONE) YE8 NO
����� exist$ng appropriation ���Ty�M� 30101
FINANGAI INFORMATION:(EXPLAIN)
existing appropriation will be transferred (fram authorized budget) . Original financing of
this appropriation was fund balance. �Q daC, w 9S nU • d w