D11568 White — City Clerk C I T Y O F ►S A I N T PA IT L �
Pink ` — Finawce Dept.
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Csnary— Dept.
OFFIGE OF THE MAYOR
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ADMINISTRATIVE ORDER D
Date: %� '�� ��
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ADMINISTRATIVE ORDER,
WHEREAS, excellence in city government requires a strong commitment to
recognize city employees for their contributions and promote . high morale and
pride in their work; and
WHEREAS, at the request of the Mayor, two Appreciation Receptions were held
for city employees during Public Service Recognition Week, May 6-12, 1991; and
WHEREAS, contributions from employee bargaining units covered most of the
cost of the receptions; and
WHEREAS, permission to use those contributions is pending approval of a
Council Resolution;
NOW, THEREFORE, BE IT RESOLVED, that the Office of Personnel and Labor
Relations - Training and Development Division, which coordinated the receptions,
be authorized to reimburse various vendors for costs incurred, until such time
as the contributions are approved for deposit into the General Fund by the
City Council; and
• FURTHER RESOLVED, that the amount of expenses not covered by donations from
bargaining units be authorized to be paid out of existing funds in the Office
of Personnel and Labor Relations.
Expenses for the receptions totalled Eight Hundred Fifty Dollars ($850.00) . Of ,
that amount, Five Hundred Eighty-Seven Dollars ($587.00) will be recovered by
union contributions, pending Council approval.
Expenses will be paid out of the General Fund, Activity 00157.
APPROVED AS T FORM
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� sistant City Attor ey Department Head
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Administrative Assistant to Mayor
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DEPARTMENT/OFFICE/COUNCIL DATE INITIATED
Office of Personnel , l0 1 GREEN SHEET N° - 14193
CONTACT PERSON&PHONE INITIAVDATE INITIAUDATE
�DEPARTMENT DIRECTOR �CITY COUNCIL
1C�Cl Patschke 298-4221 ASSIGN ITYATfORNEY �CITYCLERK
NUMBER FOR
T BE ON COUNCIL AOENDA BY(DATE) ROUTING BUDGET DIRECTOR �FIN.&MOT.3ERVICES DIR.
ORDER �MAYOR(OR ASSISTAN'n �
n a
TOTAL#OF SIGNATURE PAGES (CLIP ALL LOCATIONS FOR SIGNATURE)
ACTION REQUESTED:
Authorize payment of expenses incurred in conducting two Employee Appreciation Receptions
during Public Service Recognition Week (May 6-12, 1991) .
RECOMMENDATIONS:Approve(A)or Reject(R) PERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWIN(3 GUESTIONS:
_PLANNINO COMMISSION _ CIVIL sERVICE COMMISSION �• Has this person/firm @Ver work9d under a COntract for this department?
_CIB COMMITTEE _ YES NO
2. Has this person/firm ever been a city employee7
_STAFF — YES NO
_ DISTRIC7 COUR7 _ 3. Does this person/firm possess a skill not normall
y possessed by any current city employee?
SUPPORTS WHICH COUNCIL OB,IECTIVE7 YES NO
Explaln ell yes answen on separate sheet and attach to grssn shest
INITIATING PROBLEM,ISSUE,OPPORTUNITY(Who,What,When,Where,Why):
The Employee Relations Committee and Office of Personnel coordinated two receptions for
employees during Public Service Recognition Week (May 6-12, 1991) . Expenses for the
receptions totalled $850.00. To help pay for the receptions, employee bargaining units
donated a total of $587. Because the use of the donations must be approved by the City
Council according to the Solicitation Ordinance, the Office of Personnel requests permission
to go ahead and pay vendors for expenses incurred. After approval of donations, most of
the expenses will have been recovered and redeposited into the General Fund. The amount
not covered b donations will be funded b the existin Per
NTAOES IFAPPROVED:
We will avoid having to delay payment of expenses to vendors any lr°,ng C EIV E D �
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JUL 19 1991
��TY ATTO R N�EY
DISADVANTA(iES IF APPROVED:
None.
RECEIVED
JUL 2 6 1991
CITY CLERK RECcIVED
DISADVANTAGES IF NOT APPROVED: `�t'' � J 1991
Further delay in reimbursing vendors for expenses. �F.�.li[
DEPqRtN►EN7 t DIRECTpR
��� MANAGE aF F�NANCE
MENt SERVICES
TOTAL AMOUNT OF TRANSACTION $ 850.00 ($587.00 to be COST/REVENUE BUDGETEp(CIRCLE ONE) YES NO .
recovered later.)
FUNDING SOURCE General FUrid ACTIVITY NUMBER 00157
FINANCIAL INFORMATION:(EXPLAIN) j�
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