D11423 wh�t. - c�tv c�e►k G I T Y O F s A I N T PA U L �
Pink — Finance Dept.
Canary— Dept.
OFFIGE OF THE MAYOR
No: �i ly 23 �
ADMINISTRATIVE ORDER 3- �q _4�
Date: �
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S
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ADMINISTRATIVE ORDER,
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WHEREAS, the Mayor has signed an Executive Order establishing an Employee
Community Volunteer Services Program; and �
WHEREAS, the City of Saint Paul wishes to encourage volunteerism by informing
City employees about the volunteer opportunities available through non-profit
agencies in Saint Paul; and
WHEREAS, regresentatives from various community non-profit agencies have been
invited to participate in a Volunteer Information Fair for City employees, to be
held on Thursday, March 14, 1991, in the City Hall Annex, from 10 a.m. to 2 p.m.
NOW, THEREFORE, BE IT RESOLVED, that the Office of Personnel and Labor Relations
-- Training and Development Division, be authorized to reimburse various vendors
for the following costs incurred in conducting the Volunteer Information Fair:
- Printing of publicity materials
- Coffee and refreshments
- Box lunches for 140 agency representatives
. - Tableskirting and other supplies
The above expenses shall not exceed One Thousand Two Hundred Dollars ($1,200) and
will be paid out of Fund 001, Activity 00157.
APPRO AS TO FORM
s � ,
Ass ant City Attorney Department Head
� `
Date
Administrative Assistant to Mayor
�i i�z�
DATE INITIATED ND _ 1418 4
�g & Development 3/11/91 GREEN SHEET
^1�A N �DEPARTMENT DIRECTOR NITIA TE �CITY COUNCIL �NITIAUDATE
` db`��� ASS�f3N CITYATTORNEY CITYCLERK
,e� 298-�#221 NUMBER FOR
� ,DA BY(DATE) ROUTING �BUDGET DIRECTOR FIN.8 MGT.SERVICES DIR.
. ORDER �MAYOR(OR ASSISTANn
,9NATURE PAGES (CLIP ALL LOCATIONS FOR SIGNATURE)
,ED: � �
�ve payment of eKpenses incurred in conducting the Volunteer Information Fair on
:ch 14, 1991.
,OMMENDATIONS:Approve(A)or ReJect(R) pERSONAL SERVICE CONTRACTS MUST AN3WER THE FOLLOWINQi QUE8TION8:
_ PLANNINQ COMMISSION _CIVII,8ERVICE COMMISSION �• Hes this person/firm ever worked under a contract for this department?
_CIB COMMITTEE _ YES NO
2. Has this person/flrm ever been a city employee?
_STAFF — YES NO
_ DIS7RICT COURT —.� 3. Does this person/firm possess a skill not normally possessed by any current city employee?
SUPPORTS WHICH COUNCIL OBJECTIVE7 YES NO
Ezplaln all yes answers on separete�hset and attach to groen she�t
INITIATINO PROBLEM,ISSUE,OPPORTUNI (Who,Whet,Whsn,Where,Why):
The Office of Persor�el and Labor Relations is conducting a Volunteer Information Fair
for employees on Mar�h 14, 1991. Over sixty non-profit agencies will be represented at
the Fair. Since th� Fair runs from 10 a.m. to 2 p.m. , box lunches will be provided for
all agency representjatives. Other expenditures will include printing costs, refreshments
for employees, and t�ableskirting supplies.
ANTAQE3 1F APPROVED:
The City will be abl�e to provide necessary accommodations for guests and attendees of
the Fair.
DISADVANTAOES IF APPROVED:
None. Funds are ava�ilable.
i
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DISADVANTAGE3 IF NOT APPROVED: 1
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Inability to provid� the above-mentioned accommodations for guests and attendees of the
Fair.
RECEIVED
; MAR 14 1991
TOTAL AMOUNT OF TRANSACTION � 1200.00 COST/REVENUE BUDGETEp(CIRCLE ONE) YES NO
FUNDINf3 SOURCE ACTIVITY NUMBER nnl 57
FINANCIAL INFORMATION:(EXPLAIN) �'t'
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