D11366 wn�ta -`;��tvc�e.k GITY OF sAINT PAUL
Pink — I�inance Dept.
Car,�ary— Dept
OFFIGF OF THE MAYOR
No:�-�1�3� �
ADMINISTRATIVE ORDER (j
Date: �—7�` �
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ADMINISTRATIUE ORDER,
The St. Paul Police Department's Volunteer Services Unit and the Community Services
Unit is seeking endorsement to sponsor a banquet for the Department's volunteer
groups. These volunteers provided over 51,000 hours of free labor.
The purpose of :this banquet is to recognize the service that these groups provide
to the City and Police Department. Every public event in the City such as Riverfest,
Winter Carnival, Taste of Minnesota, etc. gets the support and services of these
volunteers. IC is important to the morale of these groups that time is taken to
recognize their contribution. Awards and plaques are presented at the banquet to
those volunteers that contribute the most, which is an incentive to the rest.
Monies needed for this banquet would provide for entertainment, hall rental, food
and beverages. ,
The Police Depa�rtment is requesting an ADMINISTRATIVE ORDER to spend $5,000.00 for
this banquet. '
$2,500.00 from,account# 04100-0354-40070.
$2,500.00 from�account# 04100-0354-40071.
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APPROVED AS TO FORM
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Assistant ity Atto y Department Head
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Date e���
Administra ssistant to ayor
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PARTMENT/OFFICFJCOUNCIL DATE INITIATED N� _ 1413 3
POLICE O1/05/91 GREEN SHEET
CONTACT PERSON&PHONE INITIAL/DATE INITIAL/DATE
DEPARTMENT DIRECTOR CITY COUNCIL
CHIEF MCCUTCHEON L9 �3SS8 A��GN CITYATfORNEY CITYCLERK
ST BE ON COUNCIL AGENDA BY(DATE) NUMBER FOR BUDGET DIRECTOR FIN.&MGT.SERVICES DIR.
ROUTING
ORDER �MAYOR(OR ASSISTANn �
TOTAL#OF SIGNATURE PAGE 1- (CLIP ALL LOCATIONS FOR SIGNATURE)
ACTION REQUESTED:
Approval of the two ttached Administrative Orders.
RECOMMENDATIONS:Approve(A)a Reject ) PERSONAL 8ERVICE CONTRACTS MUST ANSWER TNE FOLLOWING GUESTIONS:
_PLANNINO COMMISSION _ C IL SERVICE COMM13310N 1• Has this person/firm ever worked under a contract for this department?
_CIB COMMITTEE _ YES NO
2. Has this person/firm ever been a ciry employee?
_STAFF — YES NO
_DISTRICT COUpT _ � 3. Does this person/firm possess a skfll not normally possessed by any current city employee?
SUPPORTS WHICH COUNCIL OBJECTIVE?� YES NO
� Explain all yss e�swers on ssparate sheet and attach to gresn she•t
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INITIATINO PROBLEM,ISSUE,OPPORTU ITY(Who,What,When,Where,Why):
Every year the Volu teer Services Unit and the Community Services Unit sponsor a banquet
for the Department' volunteer groups. These volunteers provided over 51,000 hours of
free labor in 1990 nd this is the only form of recognition that they receive. The cost
of the banquet is �$ ,248.05. It was held January 5, 1991 at the T6wn and Country Club.
This amount would c ver all expenses, excluding the beverage charges.
NTA(iE3�F APPROVED:
This is the only v icle we have to recognize the tremendous service that these groups
provide to the Cit and Police Department. Every public event in the City such as Riverfest,
the Winter Carniva , Taste of Minnesota, etc. enjoys the support of these volunteers. In
fact, without thei ' help, we probably couldn't adequately staff these events. It is very
important to the m rale of these groups that we take the time to recognize their contribution
We also present aw rds and plaques at the banquet to those volunteers that contribute the
most, which is an ncentive to the rest.
DISADVANTA(�ES IF APPROVED:
None apparent.
DISADVANTAGES IF NOT APPROVED:
Without the suppo t of this function, the volunteers will undoubtedly begin to feel they
are not appreciat d. The likely result will be significant attrition in membership. With
the Special Olymp cs, SuperBowl and the usual number of annual events approaching in the
next few years; s 'ch an attrition would be devastating to our ability to address these events
TOTAL AMOUNT OF TRANSA ION s S�OOO.O O COST/REVENUE BUDGETED(CIRCLE ONE) YES NO
FUNDINOSOURCE Ge eral Fund ���1� ACTIVITYNUMBER 04100-0354
FINANCIAL INFORMATION:(EXPLAI )
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