D11320 wn�t. - c�tv c�..k a � (�I TY O F .SA I 1\'T ��A U L
Pink — Finance O�pt. �
CansrY— O�pt. I
()!+'F1GN: OF THI: MAYUR
No: .� �� �a �
ADMINIS'IRATIVE ORDER
• IiI'IX;E7'ItF,�'ISIOX Date: ' � �
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���Z$�.��� �EK,,Consistent with the authority granted to the Mayor in Section 10.07.4 of the City Charter and
based on the request of the�rector of the Department of C�mmiini tv 4e�r�i �— Parks & Recreat ion
to amend the 19_�g budget{of the _�:��E.�����Q�� fund,the Director of the Department
of Finance and Management�5ervices is authorized to amend said budget in the following manner:
, Current Amended
Budget Change Budget
DEPARTMENT OF COMMUNI�fY SERVICES
DIVISION OF PARKS ANDIRECREATION
MUNICIPAL STADIUM
SPENDING PLAN �
334-33182-0533 MATER�AL FOR RESALE 18,000.00 (600.00) 17,400.00
334-33182-0883 SEWER, CHARGE 0.00 600.00 600.00
334 ALL OTHER SPENDIN� 197,766.00 0.00 197,766.00
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215,766.00 0.00 215,766.00
______________ ____________ ______________
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ADJUST 1990 BUDGET TOjREFLECT PROPER ACCOUNTING FOR EXPENSES AND COMPLY WITH SECTION 10.10
OF THE CITY CHARTER. �
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Prepared ctivity Man Approved by:Ma
�O /�! / / �
Requested by:Department di or � Dete
I _ G � T ,�- ��3aa
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DEPARTMENT/OFFICE/COUNCIL DATE INITIATED No _12 7 4 5
Community Services/ arks 12/27/90 GREEN SHEET
CONTACT PERSON&PHONE INITIAUDATE INITIAUDATE
DEPARTMENT DIRECTOR CITY COUNCIL
V�.0 Wittgenstein 292-7409 A381GN CITYATfORNEY �CITYCLERK
NUMBER FOR
ST 8E ON COUNCIL AGENDA BY(DA ) ROUTING �BUDGET DIRECTOR �FIN.&Mf3T.SERVICES DIR.
ORDER MAYOR(OR ASSISTANT)
❑ � Chief Accountant
TOTAL#OF SIGNATURE PA S 1 (CLIP ALL LOCATIONS FOR SIGNATURE) ar s
ACTION REQUESTED:
Approval of Adminis rative Order amending the spending plan of Fund 334 - Municipal
Stadium.
RECOMMENDATIONB:Appro�re(A)or Rej (R) pERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWING�UESTIONS:
_ PLANNINQ COMMISSION _ CIVIL SERVICE COMMI3SION �• Has this personRirm ever worked under e contrect for this depertment?
_CIB COMMITTEE YES NO
A S7AFF 2• Has this person/firm ever bee�a city employee?
— — YES NO
_DIS7RICT COURT — 3. Does this person/firm possess a ski�l not normally possessed by any current city employee?
SUPPORT3 WHICH COUNCIL OBJECTIVE YES NO
Expleln all yes answers on separate aheet and attach to green sheet
INITIATINO PROBLEM,ISSUE,OPPORTU ITY(Who,What,When,Where,Why):
Ad�ust 1990 budget o reflect proper accounting for expenses.
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VANTAOES IFAPPROVED:
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Budget will reflect proper accounting for expenses.
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DISADVANTAOES IF APPROVED:
None. C1� C�'ERK
R�CEi�Et�
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DISADVANTAQES IF NOT APPROVED:
Budget will not be 'n compliance with Section 10. 10 of the Citq Charter.
TOTAL AMOUNT OF TRANSACTION � � COST/REVENUE BUDGETEp(CIRCLE ONE) YES ' NO
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FUNDINGSOURCE Municipafl Stadium ACTIVITYNUMBER 33182
FINANCIAL INFORMATION:(EXPLAIN) � ��
.
NOTE: COMPLETE DIRECTIONS ARE INCLUDED IN THE GREEN SHEET INSTRUCTIONAL
MANUAL AVAILABLE IN THE PURCHASING�FFICE(PHONE NO. 298-4225).
ROUTING ORDER: •
Below are correct routings for the five most frequent rypes of documents:
CONTRACTS(assumes suthorized budget exists) COUNCIL RESOLUTION (Amend Budgets/Accept.Grants)
1. Outside Agency 1. Department Director
2. Department Director 2. City Attorney
3. City Attorney 3. Budget Director
4. Mayor(for contracts over$15,000) 4. Mayor/Assistant
5. Human Rights(for contracts over$50,000) 5. City Council
6. Finance and Management Services Director 6. Chief Accountant, Finance and Management Services
7. Finance Accounting
ADMINISTRATIVE ORDERS(Budget Revision) COUNCIL RESOLUTION (all others, and Ordinances)
1. Activiry Manager 1. Department Director
2. Department Accountant 2. Ciry Attorney
3. Department Director 3. Mayor Assistant
4. Budget Director 4. City Council
5. City Clerk
6. Chief Accountant, Finance and Management Services
ADMINISTRATIVE ORDERS(all others)
1. Department Director
2. City Attorney
3. Finance and Management Services Director
4. City Clerk
TOTAL NUMBER OF SIGNATURE PAGES
Indicate the#of pages on which signatures are required and paperolip or flag
each of these pages.
ACTION REQUESTED
Describe what the projecUrequest seeks to accomplish in either chronologi-
cal order or order of importance,whichever is most appropriate for the �
issue. Do not write complete sentences.Begin each item in your list with
a verb.
RECOMMENDATIONS
Complete if the issue in question has been presented before any body,public
or private.
SUPPORTS WHICH COUNCIL OBJECTIVE?
Indicate which Council objective(s)your projecVrequest supports by listing
the key word(s) (HOUSING, RECREATION, NEIGHBORHOODS, ECONOMIC DEVEIOPMENT,
BUDGET,SEWER SEPARATION). (SEE COMPLETE LIST IN INSTRUCTIONAL MANUAL.)
PERSONAL SERVICE CONTRACTS:
This information will be used to determine the city's liability for workers compensation claims,taxes and proper civil service hiring rules.
INITIATING PROBLEM, ISSUE,OPPORTUNITY
Explain the situation or conditions that created a need for your project
or request.
ADVANTAGES IF APPROVED
Indicate whether this is simply an annual budget procedure required by law/
charter or whether there are specific ways in which the City of Saint Paul
and its citizens will benefit from this projecVaction.
DISADVANTAGES IF APPROVED
What negative effects or major changes to existing or past processes might
this projecUrequest produce if it is passed(e.g.,traffic delays, noise,
tax increases or assessments)?To Whom?When?For how long?
DISADVANTAGES IF NOT APPROVED
What will be the negative consequences if the promised action is not
approved? Inability to deliver service?Continued high traffic, noise,
accident rate?Loss of revenue?
FINANCIAL IMPACT •
Although you must tailor the information you provide here to the issue you
are addressing, in general you must answer two questions: How much is it
going to cost?Who is going to pay?