D11319 Whit• — City Cl�rk G I TY O F SA I 1`'T ��A U L '
Pink — Finane��O�Pt. r �
GnsrY— D�Dt. ' I '
t)1''FICiF. OF THI: MAY()R
No: I� -i/3 i 9
• , ; ADMINISTRATIVE ORDER /�
Iil'1x;ET ItF.�7SI0� Date: �`� �`" 7��
����IS�.������ER,Consistent with the authority granted to the Mayor in Section 10.07.4 of the City Charter and
based on the request of the airector of the Department of Communit� Servi ceG — Parka & Recreati on
to amend the 79�.Q budget bf the $*+��i�i c�+-�,;��� fund.the Director of the Department
of Finance and Management$ervices is authorized to amend said budget in the following manner:
�
, Current Amended
Budget Change Budget
DEPARTMENT OF COi�IlrIUNI�'Y SERVICES
DIVISION OF PARKS ANDIRECREATION
SPECIAL SERVICES
SPENDING PLAN
325-23102-0132 NOT C RTIFIED — TEMP.SEASNL 3,492.00 (750.00) 2,742.00
325-23102-0219 FEES— THER PROFESSIONAL SVC 149,217.20 1,000.00 150,217.20
325-23102-0357 ATHLE IC/RECREATION 29,000.00 1,20Q�.00 30,200.00
325-23102-0819 APPLI�l1�TCES 2,250.00 150.00 2,400.00
325-23112-0251 TRANSPORTATION 1,768.00 (1,500.00) 268.00
325-23112-0389 OTHER �— MISC SUPPLIES 20,800.00 6,000.00 26,800.00
325-23112-0532 EQMT P�OR RESALE 192,400.00 (1,000.00) 191,400.00
325-23113-0131 CERTIFIED — TEMP 119,872.00 (1,000.00) 118,872.00
25-23113-0292 LAUNDRY SERVICE 1,872.00 (600.00) 1,272.00
25-23113-0314 SUPPLI�ES — PAINT & PAINTING 208.00 (200.00) 8.00
325-23113-0385 FOOD SIERVICE SUPPLIES 12,000.00 (700.00) 11,300.00
325-23114-0829 OTHER j— SELF PROPELLED EQUIPMENT 26,000.00 (2,000.00) 24,000.00
325-23123-0293 SEWER �CHARGES 1,600.00 (1,000.00) 600.00
325-23124-0121 PART TIME CERTIFIED 500.00 200.00 700.00
325-23144-0439 FRING BENEFITS 4,247.00 200.00 4,447.00
325 ALL OTHER SPENDINC� 2,520,014.08 0.00 2,520,014.08
�
� 3,085,240.28 0.00 3,085,240.28
______________ ____________ ______________
ADJUST 1990 BUDGET TO REFLECT PROPER ACCOUNTING FOR EXPENSES AND COMPLY WITH SECTION 10.10
OF THE CITY CHARTER.
�
Prepared . vity Man�er Apprpved by; ypr
� �
f a- v
Requested by:Department direct r p8�
G S � ,� `' �f3��
DEPARTMENTroFFICE/CO'�1NCIL � DATE INITIATED N� _12 7 4 4
Community Service /Parks 12/27/90 GREEN SHEET
CONTACT PERSON 8 PHONE �DEPARTMENT DIRECTO � v � a GTY COUNCIL INITIAUDATE
V1C Wittgenstein 292-7409 ASSIGN �CITYATfORNEY �CITYCLERK
NUMBER FOR
UST BE ON COUNCIL AGENDA BY(DA E) ROUTING BUDQET DIRECTOR �FIN.&MOT.SERVICES DIR.
ORDER �MAYOR(OR ASSISTAN'n
��'hi nf ArC
TOTAL#OF SIGNATURE PA E81 (CLIP ALL LOCATIONS FOR SIGNATURE) 5 Parks
ACTION REQUESTED:
Approval of admin�strative order amending the spending plan of Fund 325 - Special
Services. I
RECOMMENDATIONS:Approve(A)or Re� (R) PER30NAL SERVICE CONTRACTS MUST ANSWER THE FOLL�WING�UESTIONS:
_PLANNIN(i COMMISSION _ CIVIL SERVICE COMMISSION 1• Hes this person/firm ever worked under a coMract for this department?
_CIB COMMITTEE YES NO
A STAFF 2• Has this person/firm ever been a city employee?
— — YES NO
_OISTRICT COURT — 3. Does this
person/firm possess a skill not normaily possessed by any current city employee7
3UPPORTS WHICH COUNCIL OBJECTIVE YES NO
Explain all yes answers on ssparate sheet and attach to grean ahest
INITIATING PROBLEM,13SUE,OPPORTU ITY(Who,Whet,When,Whero,Why):
Adjust 1990 budge to reflect proper accounting for expenses.
VANTAOE3 IF APPROVED:
Budget will refle t proper accounting for expenses.
REC,�;i��D
DISADVANTA(iESIFAPPROVED: ���rr,��o �'� �990
t
None. J�N ��gg� BUDG��O�g��:�
C�� �`ERK
DISADVANTACiES IF NOT APPROVED:
' Budget will not be in compliance with Section 10. 10 of the City Charter.
.
1 .
TOTAL AMOUNT OF TRANSACTION s � COST/REVENUE BUDGETED(CIRCLE ONE) YES O
FUNDING SOURCE S ecia $2Y'V1C2S ACTIVITY NUMBER 23102 — 23144
FINANCIAL INFORMATION:(EXPLAIN) ��
e
NOTE: COMPLETE DIRECTIONS ARE INCLUDED IN THE GREEN SHEET INSTRUCTIONAL �
MANUAL AVAILABLE IN THE PURCHASING OFFICE (PHONE NO.298-4225).
ROUTING ORDER: •
Below are correct routings for the five most frequent types of documents:
CONTRACTS(assumes authorized budget exists) COUNCIL RESOLUTION(Amend Budgets/Accept.Grants)
1. Outside Agency 1. Department Director
2. Department Director 2. City Attorney
3. City Attorney 3. Budget Director
4. Mayor(for contracts over$15,000) 4. Mayor/Assistant
5. Human Rights(for contracts over$50,000) 5. City Council
6. Finance and Management Services Director 6. Chief Accountant, Finance and Management Services
7. Finance Accounting
ADMINISTRATIVE ORDERS(Budget Revision) COUNCIL RESOLUTION (all others,and Ordinances)
1. Activity Manager 1. Department Director
2. Department Accountant 2. City Attorney
3. Department Director 3. Mayor Assistant
4. Budget Director 4. City Council
5. City Clerk
6. Chief Accountant, Finance and Management Services
ADMINISTRATIVE ORDERS(all others)
1. Department Director
2. City Attorney
3. Finance and Management Services Director
4. City Clerk
TOTAL NUMBER OF SIGNATURE PAGES
Indicate the#of pages on which signatures are required and paperclip or flag
each of these pages.
ACTION REQUESTED
Describe what the projecUrequest seeks to accomplish in either chronologi- •
cal orde�or order of importance,whichever is most appropriate for the
issue. Do not write complete sentences. Begin each item in your list with
a verb.
RECOMMENDATIONS
Complete if the issue in question has been presented before any body, public
or private.
SUPPORTS WHICH COUNCIL OBJECTIVE?
Indicate which Council objective(s)your project/request supports by listing
the key word(s) (HOUSING, RECREATION, NEIGHBORHOODS, ECONOMIC DEVELOPMENT, �
BUDGET, SEWER SEPARATION). (SEE COMPLETE LIST IN INSTRUCTIONAL MANUAL.)
PERSONAL SERVICE CONTRACTS: �
This information will be used to determine the city's liability for workers compensation claims,taxes and proper civil service hiring rules.
INITIATING PROBLEM, ISSUE,OPPORTUNITY
Explain the situation or conditions that created a need for your project
or request.
ADVANTAGES IF APPROVED
Indicate whether this is simply an annual budget procedure required by law/
charter or whether there are specific ways in which the City of Saint Paul
and its citizens will benefit from this projecUaction.
DISADVANTAGES IF APPROVED
What negative effects or major changes to existing or past processes might
this projecUrequest produce if it is passed(e.g.,traffic delays, noise,
tax increases or assessments)?To Whom?When?For how long?
DISADVANTAGES IF NOT APPROVED
What will be the negative consequences if the promised action is not
approved?Inability to deliver service?Continued high traffic, noise,
accident rate?Loss of revenue?
FINANCIAL IMPACT S
Although you must tailor the information you provide here to the issue you
are addressing, in general you must answer two questions: How much is it
going to cost?Who is going to pay?