D11317 i
wn�t. - c�.v ca.k f G I TY O F SA I 1\'T ��A U L
Pink — Fin�ne�D�pt.
CansrV— O�pt.' '
()!a!''I(iF. QF Ttil: MAY()R
No: � � //� � ,/
• ADMINISTRATIVE ORDER
B['1XiE'1'W?�'ISIO�
Date: ��a J ��
{
����IS�1�.�'��'O�ER,,Consistent with the authority granted to the Mayor in Section 10.07.4 oi the City Charter and
based on the request of thel Director of the Oepartment of Communi ty Servi ceG — Parka £� Recreati nn
to amend the 199.0_budg t of the G.Pneral Fund fund.the Director of the Department
of Finance and Manageme t Services is authorized to amend said budget in the following manner:
I
Current Amended
Budget Change Budget
DEPARTMENT OF COMMU ITY SERVICES
DIVISION OF PARKS RECREATION
GENERAL FUND f
SPENDING PLAN �
001-03102-0294 TES ING SERVICES 0.00 500.00 500.00
001-03102-0312 SUP LIES - ELECTRICAL 38,600.00 (500.00) 38,100.00
' ------------- ------------ -------------
� 38,600.00 0.00 38,600.00
_____________ ____________ _____________
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ADJUST 1990 BUDGET �0 REFLECT PROPER ACCOUNTING FOR EXPENSES AND COMPLY WITH SECTION 10.10
OF 1'HE CITY CHARTER
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I
II
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Prepared by:Acti ' Approved by: yor
' � 31 y�
Requested by:Department directo �� Q .L�„_ d Dete
�fP' �..vu,
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DEPARTMENT/OFFICE/CO�JNCIL DATE INITIATED N� _12?4 8
Communit Services - Parks 12-31-90 GREEN SHEET
CONTACT PERSON&PHONE INITIAL/DATE INITIAVDATE
DEPARTMENT DIRECTOR CITY COUNCIL
lo d Burkholder 29 -7354 AssiaN �CITYATfORNEY CITYCLERK
NUMBER FOR
UST BE ON COUNCIL AGENDA BY(DATE ROUTING �BUDGET DIRECTOR �FIN.8 MGT.SERVICES DIR.
ORDER �MAYOR(OR ASSISTANn � Chief ACCOL1T1tSllt
TOTAL#OF SIGNATURE PAG 1 (CLIP ALL LOCATIONS FOR SIGNATURE) ar s ecrea on
ACTION REQUESTED:
Approval of administ ative order amending the spending plan of activity 03102 - Parks &
Recreation Building intenance.
RECOMMENDATIONS:Approve(A)or Reject(R) pERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWINO GUESTIONS:
_PLANNING COMMISSION _ VIL SERVICE COMMISSION 1• Has this person/firm ever worked under e contreCt fOr this department?
_CIB COMMITTEE _ YES NO
2. Has this personlfirm ever been a city employee?
A STAFF — YES NO
_DiSTRiCr COURr _ 3. Does this erson/firm
p possess a skill not normaly possessed by any current city employee2
SUPPORTS WHICH COUNCIL OB.IECTIVE7 YES NO
Explain all yes answers on separate sheet end attach to green shest
INITIATING PROBLEM,ISSUE,OPPORTUN (Who,Whet,When,Where,Why):
Ad�ust 1990 budget t reflect proper accounting for expenses.
VANTAOES IFAPPROVED:
Budget will be in co pliance with Section 10. 10 of the City Charter. ��L`���p
�Ee � 1 asso
�UDGE�r v�:,��C�
��G�`v�°
DISADVANTAQES IF APPROVED: �p / �
r•
None C��R�(
C1�
DISADVANTAOES IF NOT APPROVED:
Budget will not be i compliance with Section 10.10 of the City Charter.
TOTAL AMOUNT OF TRANSACTION $ � COST/REVENUE BUDGETED(CIRCLE ONE) YES NO
FUNDING SOURCE General F nd ACTIVITY NUMBER 03102
FINANCIAL INFORMATION:(EXPLAIN) ��
NOTE: COMRLETE�IRECTIONS ARE INCLUDED IN THE GREEN SHEET INSTRUCTIONAL � �
MANUAL AVAILABLE IN THE PURCHASING OFFtCE(PHONE NO.298-4225).
ROUTING ORDER: .
Below are correct routings for the five most frequent types of documents:
CONTRACTS(assumes authorized budget exists) COUNCIL RESOLUTION (Amend Budgets/Accept. Grants)
1. Outside Agency, 1. Department Director
2. Department Director 2. Ciry Attorney
3. City Attorney 3. Budget Director
4. Mayor(for contracts over$15,000) 4. Mayor/Assistant
5. Human Rights(for contracts over$50,000) 5. Ciry Council
6. Finance and Management Services Director 6. Chief Accountant, Finance and Management Services
7. Finance Accounting
ADMINISTRATIVE ORDERS(Budget Revision) COUNCIL RESOLUTION (all others, and Ordinances)
1. Activiry Manager t. Department Director
2. Department Accountant 2. City Attorney
3. Department Director 3. Mayor Assistant
4. Budget Director 4. City Council
5. City Clerk
6. Chief Accountant, Finance and Management Services
ADMINISTRATiVE ORDERS(all others)
1. Department Director
, 2. City Attorney
3. Finance and Management Services Director
4. City Clerk
TOTAL NUMBER OF SIGNATURE PAGES
Indicate the#of pages on which signatures are required and paperclip or flag
each of these pages.
ACTION REQUESTED
Describe what the projecVrequest seeks to accomplish in either chronologi- .
cal order or order of importance,whichever is most appropriate for the
issue. Do not write complete sentences. Begin each item in your list with
a verb.
RECOMMENDATIONS
Complete if the issue in question has been presented before any body, public
or private.
SUPPORTS WHICH COUNCIL OBJECTIVE?
Indicate which Council objective(s)your projecUrequest supports by listing
the key word(s){HOUSING, RECREATION, NEIGHBORHOODS, ECONOMIC DEVELOPMENT,
BUDGET, SEWER SEPARATION). (SEE COMPLETE LIST IN INSTRUCTIONAL MANUAL.)
PERSONAL SERVICE CONTRACTS:
This information will be used to determine the ciry's liability for workers compensation claims,taxes and proper civil service hiring rules.
INITIATING PROBLEM, ISSUE, OPPORTUNITY
Explain the situation or conditions that created a need for your project
or request.
ADVANTAGES IF APPROVED
Indicate whether this is simply an annual budget procedure required by law/
charter or whether there are specific ways in which the City of Saint Paul
and its citizens will benefit from this projecUaction.
DISADVANTAGES IF APPROVED .
What negative effects or major changes to existing or past processes might
this projecUrequest produce if it is passed (e.g.,traffic delays, noise,
tax increases or assessments)?To Whom?When? For how long?
DISADVANTAGES IF NOT APPROVED
What will be the negative consequences if the promised action is not
approved? Inability to deliver service?Continued high traffic, noise,
accident rate?Loss of revenue?
FINANCIAL IMPACT •
Although you must tailor the information you provide here to the issue you
are addressing, in general you must answer two questions: How much is it
going to cost?Who is going to pay?