D11316 wh+t. - c�tY c�.►k G I T Y O F S A I 1�'T ��A U L
Pink — Finanu D�pt.
Gnary— D�pt.
()N'1'IG�: AF TNI: MAY()R
No: � �1/ �
ADMINIS�RATIVE ORDER
� � lil'IX'r,ET Itk17S[OV Date: ��°�°� ��,
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���'TS��.����()�ER,,Consistent with the authority granted to the Mayor in Section 10.07.4 of the City Charter and
based on the request of the�;Director of the Department ofSommuni t��rvi ea — Parkc & R rPati on
to amend the 19�.p._budg�t of the ��,the Director of the Department
of Finance and Manageme�t Services is authorized to amend said budget in the following manner:
Current Amended
Budget Change Budget
DEPARTMENT OF COMMUI�ITY SERVICES
DIVISION OF PARKS A1�D RECREATION
PARKS AND RECREATIOI� SUPPLY AND MAINTENANCE
SPENDING PLAN �
370-13110-0242 DUPI�ICATING 0.00 100.00 100.00
370-13110-0822 TRU�KS & VANS 14,516.00 (100.00) 14,416.00
370 ALL OTHER SPENDING 786,998.25 0.00 786,998.25
-------------- ------------ --------------
801,514.25 0.00 801,514.25
______________ ____________ ______________
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ADJUST 1990 BUDGET 0 REFLECT PROPER ACCOUNTING FOR EXPENSES AND COMPLY WITH SECTION 10.10
OF THE CITY CHARTER,
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Prepared by: ivity er Approved by:Mayor
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Requested by:DepeRment diroctor! � � Da�e
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DEPARTMENTlOFFICE/COUNCIL DATE INITIATED N� _12 7 4 9
Services - Parks 12-31-90 GREEIV SHEET
CONTACT PERSO 8 PHONE INITIAUDATE INITIAUDATE
�DEPARTMENT DIRECTOR �CITY COUNCIL
ASSIGN CITYATTORNEY CITYCLERK
k lder - 4 NUMBER FOR � �
UST ON COUNCIL AGENDA BY(D E) ROUTING �BUDGET DIRECTOR a FIN.&MOT.SERVICES DIR.
ORDER �MAYOR(ORASSISTAN� 4 6,�3�Q� �C
TOTAL#OF SIGNATURE PA ES 1 (CLIP ALL LOCATIONS FOR SIGNATURE) 5 Parks & Recreation
ACTION REQUESTED:
Approval of admini trative order amending the spending plan of Fund 370 - Parks & Recreation
Supply & Maintenan e.
RECOMMENDATIONS:Approve(A)or R ect(R) PERSONAL SERVICE CONTtiACT3 MUST ANSWER THE FOLLOWING GUESTIONS:
_PLANNING COMMISSION CIVIL SERVICE COMMISSION 1. Has this person/firm ever wOrked under a contract for this depertment?
_CIB COMMITfEE YES NO
2. Has this person/firm ever been a city employee7
�STAFF � YES NO
_DI3TRiCT COURT � 3. Does this person/firm possess a skill not nortnally possessed by any curront city employee?
SUPPORTS WHICH COUNCIL 08JECTIV�? YES NO
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Explain all yss answers on separate sheat and attach to green sheet
INITIATINQ PROBLEM,ISSUE,OPPOR UNITY(Who,What,When,Where.Why):
Adjust 1990 budget to reflect proper accounting for expenses.
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VANTAGES IF APPROVED:
udget will be in ompliance with Section 10.10 of the City Charter.
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DISADVANTACaES IF APPROVED: �
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None pN �v R�
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DISADVANTAOES IF NOT APPROVED:
Budget will not be in compliance with Section 10. 10 of the City Charter and major
object codes will eflect overspending.
TOTAL AMOUNT OF TRANSACTI 'lY� ; � COST/REVENUE BUDGETEp(CIRCLE ONE) YES NO
FUNDING SOURCE Parks S l & Maintenance ACTIVITY NUMBER 13105 - 13126
FINANCIAL INFORMATION:(EXPLAIN) I ��
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NOTE: COMRLETE-DIRECTIONS ARE INCLUDED IN THE GREEN SHEET INSTRUCTIONAL
MANUAL AVAILABLE IN THE PURCHASING OFFICE(PHONE NO.298-4225).
ROUTING ORDER: •
Below are correct routings for the five most frequent rypes of documents:
CONTRACTS(assumes authorized budget exists) COUNCIL RESOLUTION (Amend Budgets/Accept.Grants)
1. Outside Agency 1. Department Director
2. Department Director 2. City Attorney
3. City Attorney 3. Budget Director
4. Mayor(for contracts over$15,000) 4. Mayor/Assistant
5. Human Rights(for contracts over$50,000) 5. City Council
6. Finance and Management Services Director 6. Chief Accountant, Finance and Management Services
7. Finance Accounting
ADMINISTRATIVE ORDERS(Budget Revision) COUNCIL RESOLUTION (all others, and Ordinances)
1. Activity Manager 1. Department Director
2. Department AccountaM 2. City Attorney
3. Department Director 3. Mayor Assistant
4. Budget Director 4. City Council
5. Ciry Clerk
6. Chief Accountant, Finance and Management Services
ADMINISTRATIVE ORDERS(all others)
1. Oepartment Director
2. City Attomey
3. Finance and Management Services Director
4. City Clerk
TOTAL NUMBER OF SIGNATURE PAGES
Indicate the#of pages on which signatures are required and paperclip or flag
each of these pages.
ACTION REQUESTED
Describe what the projecVrequest seeks to accomplish in either chronologi-
cal order or order of importance,whichever is most appropriate for the •
issue. Do not write complete sentences. Begin each item in your list with
a verb.
RECOMMENDATIONS
Complete if the issue in question has been presented before any body, public
or private.
SUPPORTS WHICH COUNCIL OBJECTIVE?
Indicate which Council objective(s)your project/request supports by listing
the key word(s)(HOUSING, RECREATION, NEIGHBORHOODS, ECONOMIC DEVELOPMENT,
BUDGET, SEWER SEPARATION). (SEE COMPLETE LIST IN INSTRUCTJONAL MANUAL.)
PERSONAL SERVICE CONTRACTS:
This information will be used to determine the citys liability for workers compensation claims,taxes and proper civil service hiring rules.
INITIATING PROBLEM, ISSUE,OPPORTUNITY
Expiain the situation or conditions that created a need for your project
or request.
ADVANTAGES IF APPROVED
Indicate whether this is simply an annual budget procedure required by law/
charter or whether there are specific ways in which the City of Saint Paul
and its citizens will benefit from this projecUaction.
DISADVANTAGES IF APPROVED
What negative effects or major changes to existing or past processes might
this project/request produce if it is passed(e.g.,traffic delays, noise,
tax increases or assessments)?To Whom?When? For how long?
DISADVANTAGES IF NOT APPROVED
What will be the negative consequences if the promised action is not
approved? Inability to deliver service?Continued high traffic, noise,
accident rate?Loss of revenue?
FINANCIAL IMPACT �
Although you must tailor the information you provide here to the issue you
are addressing,in general you must answer two questions:How much is it
going to cost?Who is going to pay?