D11315 .
Whit• — City Cl�rk i Ci I TY O F SA I 1\'T ��A U L
Pink — Finane�D�Dt• !
Cs��ry— p�pt. I
()1''FIC;I: OF Tfil: MAY()R
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No:
i ADMINIS'IRATIVE ORDER / �_9l
• Bl'IX;ET ItF,�7SIU\ Date:
:�D�IL��ISTR.�TI��E�aRDER,Consistent with the uthority granted to the Mayor in Section 10.07.4 of the City Charter and
based on the request of the Director of the Department of �ommunity Services
to amend the 19 90budget f the General Fund — Park RangPrc fund,the Director of the Department
of Finance and Management�rvices is authorized to amend said budget in the following manner:
� Current Amended
Budget Change Budget
DEPARTMENT OF COMMUNI'�Y SERVICES
DIVISION OF PARKS ANDIRECREATION
GENERAL FUND
SPENDING PLAN '
001-03131-0851 RADIO� EQUIPMENT 4,300.00 (2,000.00) 2,300.00
001-03131-0341 MOTOR FUEL 4,682.00 2,000.00 6,682.00
� ---8,982.00 — -- 0.00 8,982.00
" _____________ ____________ _____________
. '�
ADJUST 1990 BUDGET T REFLECT PROPER ACCOUNTING FOR EXPENSES AND COMPLY WITH SECTION 10.10
OF THE CITY CHARTER.�
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Prep vity Ma r � � qpprpy�py;
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Requested by:DepaRment diroctor pe�e
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, 5 ,�- ��3�
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DEPARTMENT/OFFICE/COUNCIL DATE INITIATED N�. . 12 7 4 7
Communit Services - arks 12-31-90 G R E EN SH E ET
CONTACT PERSON&PHONE INITIAUDATE INITIAL/DATE
�DEPARTMENT DIRECTOR �CITY COUNCIL
ohn Poor 646-02 1 ASSION a CITYATfORNEY �CITYCLERK
NUMBERFOR
ST BE ON COUNCIL A(iENDA BY(DATE) ROUTING Q BUDGET DIRECTOR �F�N.&M(3T.SERVICES DIR.
ORDER �MAYOR(ORASSISTANn n���� ��`O
ii}-i
TOTAL#OF SIGNATURE PAGES 1 (CLIP ALL LOCATIONS FOR SIGNATURE) 5 Parks
ACTION REOUE3TED:
Approval of administr tive order amending the spending plan of Fund 001 - General Fund
Parks Rangers.
RECOMMENDA710NS:Approve(A)or Reject( ) PERSONAL SERVICE CONTRACTS MU8T ANSWER THE FOLLOWINCi QUEBTIONS:
_ PLANNINCi COMMISSION _CI IL�RVICE COMMISSION �• Has this persOnlfirm ever worked unde[a coMrBCt fo�this depertment?
_CIB COMMITTEE _ YES NO
2. Has this person/firm ever been a city employee?
�STAFF — YES NO
_ DISTRICT COURT _ 3. Does this person/firm possess a skill not normall
y possessed by any current cit�r empic�ree?
SUPPORTS WHICH COUNCIL OBJECTIVEI YES NO
Explain all yes answers on separate shaet and attach to groen ahest
INITIATINO PROBLEM,ISSUE,OPPORTUNI (Who,What,When,Where,Why):
Adjust 1990 budget to reflect proper accounting for expenses.
ANTAOE3 IF APPROVED:
Budget will be in com liance with Section 10.10 of the City Charter
,\
,
RECEIVED �
R'��E�v�� gp
�
DISADVANTAOES IFAPPROVED: �
None. �AN ~ �,°� (jf'�1C:�
G1"� C��RK Bu�G
;
DI3ADVANTAOEB IF NOT APPROVED:
Budget will not be in compliance with Section 10. 10 of the City Charter.
TOTAL AMOUNT OF TRANSACTION ;I —�— COST/REVENUE BUDGETEp(CIRCLE ONE) YES NO
FUNDING SOURCE General F�nd - Park Rangers ACTIVITY NUMBER 03131
FINANCIAL INFORMATION:(EXPLAIN) 'I ��
NOTE: COMPLETE DIRECTIONS ARE INCLUDED IN THE GREEN SHEET INSTRUCTIONAL
MANUAL AVAILABLE IN THE PURCHASING OFFICE(PHONE NO.298-4225).
ROUTING ORDER: •
Below are correct routings for the five most frequent types of documents:
CONTRACTS(assumes authorized budget exists) COUNCIL RESOLUTION(Amend Budgets/Accept.Grants)
1. Outside Age�cy 1. Department Director
2. Departmerrt Director 2. City Attorney
3. City Attorney 3. Budget Director
4. Mayor(for contracts over$15,000) 4. Mayor/Assistant
5. Human Rights(for contracts over$50,000) 5. Ciry Council
6. Finance and Management Services Director 6. Chief Accountant, Finance and Management Services
7. Finance Accounting
ADMINISTRATIVE ORDERS(Budget Revision) COUNCIL RESOLUTION (all others,and Ordinances)
1. Activity Manager 1. Department Director
2. Department Accountant 2. City Attomey
3. Department Director 3. Mayor Assistant
4. Budget Director 4. Ciry Council
5. City Clerk
6. Chief Accountant, Finance and Management Services
ADMINISTRATIVE ORDERS(all others)
1. Department Director
2. City Attorney
3. Finance and Management Services Director
4. City Clerk
TOTAL NUMBER OF SIGNATURE PAGES
Indicate the#of pages on which signatures are required and paperclip or flag
eacb of these pages.
ACTION REQUESTED
Describe what the projecUrequest seeks to accomptish in either chronologi-
cal order or order of importance,whichever is most appropriate for the •
issue. Do not write complete sentences.Begin each item in your list with
a verb.
RECOMMENDATIONS
Complete if the issue in question has been presented before any body,public
or private.
SUPPORTS WHICH COUNCIL OBJECTIVE?
indicate which Council objective(s)your projecUrequest supports by listing
the key word(s) (HOUSING, RECREATION, NEIGHBORHOODS, ECONOMIC D�VELOPMENT,
BUDGET, SEWER SEPARATION). (SEE COMPLETE LIST IN INSTRUCTIONAL MANUAL.)
PERSONAL SERVICE CONTRACTS:
This information will be used to determine the city's liability for workers compensation claims,taxes and proper civil service hiring rules.
INITIATING PROBLEM, ISSUE, OPPORTUNITY
Explain the situation or conditions that created a need for your project
or request
ADVANTAGES IF APPROVED
indicate whether this is simply an annual budget procedure required by law/
charter or whether there are specific ways in which the City of Saint Paul
and its citizens will benefit from this projecUaction.
DISADVANTAGES IF APPROVED
What negative effects or major changes to existing or past processes might
this projecUrequest produce if it is passed (e.g.,traffic delays, noise,
tax increases or assessments)?To Whom?When? For how long?
DISADVANTAGES IF NOT APPROVED
What will be the negative consequences if the promised action is not
approved?Inabiliry to deliver service?Continued high traffic, noise,
accident rate?Loss of revenue?
FINANCIAL IMPACT •
Although you must tailor the information you provide here to the issue you
are addressing, in general you must answer two questions: How much is it
going to cost?Who is going to pay?