D11312 wh;t. — City Cl�rk Ci I TY O F SA I 1\'T ��A U L
�ink — Finane�D�pt.
Csnsry— O�pt.
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! ADMINISTRATIVE ORDER
• � lil'IX;E7'IZF�7SI0� Date: f—�� �/
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:���ZS�.���Q)�ER,Consistent with the authority granted to the Mayor in Section 10.07.4 of the City Charter and
based on the request of the mirector ot the Department oi Community Services
to amend the 19�.0.budge of the G.e���a� �++n� fund,the Director of the Department
of Finance and Management�Services is authorized to amend said budget in the following manner:
Current Amended
Budget Change Budget
DEPARTMENT OF COMMUNITY SERVICES
DIVISION OF PARKS AI�D RECREATION
GENERAL FUND
SPECIAL RECREATION PIROGRAMS
SPENDING PLAN '
I
001-03122-0279 OTHER — REPAIR AND MAINTENANCE 4,000.00 (2,000.00) 2,000.00
001-03122-0353 CHEMICALS/LABORATORY 22,400.00 2,507.30 24,907.30
001-03122-0848 OTHF�R — SPECIALIZED EQMT 8,162.50 (507.30) 7,655.20
I ------------- ------------ -------------
! 34,562.50 0.00 34,562.50
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ADJUST 1990 BUDGET Tf0 REFLECT PROPER ACCOUNTING FOR EXPENSES AND COMPLY WITH SECTION 10.10
OF THE CITY CHARTER.;
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Preper y:Activity �e� i qpprpved py;Meypr
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Req ted by:Department directo � �� G� /' �� �te
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` DEPARTMENT/OFFICE/COUNCIL DATE INITIATED NOi �12 7 4 2
Community Services - Parks 12-26-90 GREEN SHEET
CONTACT PERSON&PHONE INITIAUDATE INITIAUDATE
DEPARTMENT DIRECTOR �CITY COUNCIL
Lloyd Burkholder 2 Z�7�F0� A$$�aN �CITYATfORNEY �CITYCLERK
ST BE ON COUNCIL AOENDA BY(DATE NUMBER FOR �BUDGET DIRECTOR �FIN.8 MGT.SERVICE3 DIR.
ROUTINp
� ORDER �MAYOR(OR ASSISTANn ��hi pf A[`�p
TOTAL#OF SIGNATURE PAG S 1 (CLIP ALL LOCATIONS FOR SIGNATURE) 5 Par S
ACTION REOUESTED:
i
Approval of admini�trative order amenidng the spending plan of Fund 001 - General Fund.
RECOMMENDATIONS:Approve(A)or Re) (R) PERSONAL SERVICE CONTRACTS MUST ANSWER TNE FOLLOWING QUESTION8:
_PLANNINO COMMISSION _ IVIL 3ERVICE COMMISSION �• Has this person/firm ever worked under a contract for this depertment?
CIB COMMITTEE _ YES NO
A STAFF 2. Has this person/firm ever been a city employee?
— YES NO
_DISTRIC7 COUR7 _ 3. Does this person/firm possess a skill not normaily possessed by any current city employee?
SUPPORTS WHICH COUNCII OBJECTIVE? YES NO
� Explaln all yes answers on separate sheet and attach to green sheet
INITIATIN(i PROBLEM,ISSUE,OPPORTU ITY(WFro,What,When,Where,Why):
Ad�ust 1990 budget to reflect proper accounting for expenses.
VANTAQE3IFAPPROVED:
Budget will be in �ompliance with Section 10. 10 of the City Charter.
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DISADVANTAGES IFAPPROVED:
t�FCE1VE�
None. � ��gg�
, �pN
' CITY CLERK
DISADVANTAOES IF NOT APPROVED:
Budget will not be in compliance with Section 10.10 of the City Charter.
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TOTAL AMOUNT OF TRANSACTIO� S —n— COST/REVENUE BUDGETED(CIRCLE ONE) � YES NO
FUNDING SOURCE — ACTIVITY NUMBER ��1��
FINANCIAL INFORMATION:(EXPLAIN) �j�
(1
NOTE: COMPLETE DIRECTIONS ARE INCLUDED IN THE GREEN SHEET INSTRUCTIONAL z
MANUAL AVAILABLE IN THE PURCHASING OFFICE (PHONE NO.298-4225).
ROUTING ORDER: �
Below are correct routings for the five most frequent types of documents:
CONTRACTS(assumes authorized budget exists) COUNCIL RESOLUTION(Amend Budgets/Accept. Grants)
1. Outside Agency 1. Department Director
2. Department Director 2. Ciry Attorney
3. City Attomey 3. Budget Director
4. Mayor(for contracts over$15,000) 4. Mayor/Assistant
5. Human Rights(for contracts over$50,000) 5. Ciry Council
6. Finance and Management Services Director 6. Chief Accountant, Finance and Management Services
7. Finance Accounting
ADMINISTRATIVE ORDERS(Budget Revision) COUNCIL RESOLUTION(all others, and Ordinances)
1. Activity Manager 1. Department Director
2. Department Accountant 2. Ciry Attorney
3. Department Director 3. Mayor Assistant
4. Budget Director 4. Ciry Council
5. City Clerk
6. Chiet Accountant, Finance and Management Services
ADMINISTRATIVE ORDERS(all others)
1. Department Director
2. City Attomey
3. Finance and Management Services Director
4. City Clerk
TOTAL NUMBER OF SIGNATURE PAGES �
Indicate the#of pages on which signatures are required and paperciip or flag
each of these pages.
ACTION REQUESTED
Describe whet the projecUrequest seeks to accomplish in either chronologi-
cal order or order of importance,whichever is most appropriate for the �
issue. Do not write complete sentences. Begin each item in your list with
a verb.
RECOMMENDATIONS
Complete if the issue in question has been presented before any body, public
or private.
SUPPORTS WHICH COUNCIL OBJECTIVE?
Indicate which Council objective(s)your projecVrequest supports by listing
the key word(s)(HOUSING, RECREATION, NEIGHBORHOODS, ECONOMIC DEVEIOPMENT,
BUDGET, SEWER SEPARATION). (SEE COMPLETE IIST IN INSTRUCTIONAL MANUALJ
PERSONAL SERVICE CONTRACTS:
This information will be used to determine the ciry's liability for workers compensation ciaims,taxes and proper civil service hiring rules.
INITIATING PROBLEM, ISSUE,OPPORTUNITY
Explain the situation or conditions that created a need for your project
or request.
ADVANTAGES IF APPROVED
Indicate whether this is simply an annual budget procedure required by law/
charter or whether there are specific ways in which the City of Sai�t Paul
and its citizens will benefit from this projecUaction.
DISADVANTAGES IF APPROVED
What negative effects or major changes to existing or past processes might
this projecUrequest produce if it is passed(e.g.,traffic delays, noise,
tax increases or assessments)?To Whom?When?For how long?
DISADVANTAGES IF NOT APPROVED
What will be the negative consequences if the promised action is not
approved?Inabiliry to deliver service?Continued high traffic, noise,
accident rate?Loss of revenue?
FINANCIAL IMPACT •
Although you must tailor the information you provide here to the issue you
are addressing, in general you must answer two questions: How much is it
going to cost?Who is going to pay?