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91-2344 �� Council File # ��.5��v �.. , �°' Green Sheet � ,j� � RESOLUTION CI F SAINT PAUL, MINNESOTA --� �; Presented By - /" Referred To Committee: Date WHEREAS, on January 6, 1987, the Saint Paul City Council established a Community Festival Revolving Loan Fund and Grant Program, administered by the Division of Parks and Recreation for the purpose of assisting neighborhood festivals with expenses, starting costs and insurance coverage; and WHEREAS, on August 6, 1987, the Saint Paul City Council did pass rules to administer the grant program; and WHEREAS, the festival and sponsoring org anization listed below meet the eligibility criteria established by the Saint Paul City Council in said rules; now therefore be it RESOLVED that the Saint Paul City Council hereby approves the attached application for fundin� from the following or�anization, for the following festival on the following date for the following amount: American Indian Center �2,000.00 Winter Solstice Traditional Pow Wow December 20, 1991 and does hereby authorize the appropriate city officials to execute agreements as necessary to disburse the approved funds; a copy of said agreement to be kept on file in the Department of Finance and Management Services. Yeas Navs P,bsent Requested by Department of: �omon w�- l COMMUNITY RV�CES �RRKS�& RECREATI acca e .� � e man � -r vne � By: z son Adopted by Council: Date �� - � q �-f Form Ap ed by C'ty At rney ( - Adoption C tif'ed by Cou ci `Secretary gy: - C `/ , i �:` By' % ' Approved by Ma fo Submission to Approved b yor: D te DEC 2 4 1991 Counci �` , �l�/,.�1�� gy; By: PtlBLISlIED JAPJ �S� '92 �� q/ -� 3� ✓ DEPARTMENT/OFFICE/COUNCIL DATE INITIATED COMMUNITY SERVICES 12-11-91 GREEN SHEET N° 18361 CONTACT PERSON 8 PHONE INITIAUDATE INITIAUDATE �DEPARTMENT DIRECTOR CITY COUNCIL Howard Bell 292-7415 NUMIB RFOR ATTORNEY �CITYCIERK MUST BE ON COUNC�L AOENDA BY(DATE) ROUTING BUDGET DIRECTOR �FIN.8 MGT.SERVICES DIR. ** 12-19-91 ** ORDER f�il MAYOR(OR ASSISTANT) ��KS� w� TOTAL#OF SIGNATURE PAGES 1 (CLIP ALL LOCATIONS FOR SIGNATURE) ACTION REQUESTED: Signatures of Director of Community Services, City Attorney, Mayor/Assistant and City Council . RECOMMENDATIONS:Approve(A)or Reject(R) PERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWING�UESTIONS: _PLANNINO COMMISSION _ CIVIL SERVICE COMMISSION 1. Hes this person/firm ever worked under e cOntraCt for this department? _CIB COMMITfEE _ YES NO �STAFF _ 2• Has this person/firm ever been a city employee? YES NO _ DISTRICT COURT _ 3. Does this ersonlfirm p possess a skill not normally possessed by any current city employee? SUPPORT3 WHICH COUNCIL OBJECTIVE? YES NO Explaln all yes answers on separate sheet and sttech to gresn sheet Recreation INITIATING PROBLEM,ISSUE,OPPORTUNITY(Who,What,When,Where,Why): The American Indian Center has applied for a $2,000.00 grant from the Community Festival Fund to help fund their Winter Solstice Traditional Pow Wow to be held December 20, 1991. RECEIVED ADVANTAOES IFAPPROVED: Qual i ty festi val . CITY CLERK DI3ADVANTAGES IF APPROVED: DISADVANTAGES IF NOT APPROVED: TOTAL AMOUNT OF TRANSACTION S 2�OOO.OO COST EVENUE BUDGETED(CIRCLE ONE) YES NO FUNDING SOURCE 325 - Speci al Servi ces ACTIVITY NUMBER 23143 FINANCIAL INFORMATION:(EXPLAIN) �� NOTE: COMPLETE DIRECTIONS ARE INCLUDED IN THE GREEN SHEET INSTRUCTIONAL MANUAL AVAILABLE IN THE PURCHASING OFFICE(PHONE NO. 298-4225). ROUTING ORDER: Below are correct routings for the five most frequent types of documents: CONTRACTS(assumes authorfzed budget exists) COUNCIL RESOLUTION (Amend Budgets/Accept. Grants) 1. Outside Agency 1. Department Director 2. Department Director 2. Ciry Attorney 3. City Attorney 3. Budget Director 4, Mayor(for contracts over$15,000) 4. Mayor/Assistant 5. Human Rights(for contracts over$50,000) 5. City Council 6. Finance and Management Services Director 6. Chief Accountant, Finance and Management Services 7. Finance Accounting ADMINISTRATIVE ORDERS(Budget Revision) COUNCIL RESOLUTION(all others, and Ordinances) 1. Activity Manager 1. Department Director 2. Department Accountant 2. Ciry Attomey 3. Department Director 3. Mayor Assistant 4. Budget Director 4. City Council 5. City Clerk 6. Chief Accountant, Finance and Management Services ADMINISTRATIVE ORDERS(all others) 1. Department Director 2. City Attorney 3. Finance and Management Services Director 4. City Clerk TOTAL NUMBER OF SIGNATURE PAGES Indicate the#of pages on which signatures are required and paperclip or flag each of these pa�ss. ACTION REQUESTED Describe what the projecUrequest seeks to accomplish in either chronologi- cal order or order of importance,whichever is most appropriate for the issue. Do not write complete sentences. Begin each item in your list with a verb. RECOMMENDATIONS Complete if the issue in question has been presented before any body,public or private. SUPPORTS WHICH COUNCIL OBJECTIVE? Indicate which Council objective(s)your projecUrequest supports by listing the key word(s)(HOUSINO, RECAEATION, NEIGHBORHOODS, ECONOMIC DEVELOPMENT, BUDGET, SEWER SEPARATION). (SEE COMPLETE LIST IN INSTRUCTIONAL MANUAL.) PERSONAL SERVICE CONTRACTS: This information will be used to determine the ciry's liability for workers compensation claims,taxes and proper civil service hiring rules. INITIATINO PROBLEM, ISSUE, OPPORTUNITY Explain the situation or conditions that created a need for your project or request. ADVANTAGES IF APPROVED Indicate whether this is simply an annual budget procedure required by law/ charter or whether there are specific ways in which the City of Saint Paul and its citizens will benefit from this projecVaction. DISADVANTAQES IF APPROVED What negative effects or major changes to existing or past processes might this projecVrequest produce if it is passed (e.g.,traffic delays, noise, tax increases or assessments)?To Whom?When? For how long? DISADVANTAC�ES IF NOT APPROVED What will be the negative consequences if the promised action is not approved?Inability to deliver service?Continued high traffic, noise, accident rate4 Loss of revenue? FINANCIAL IMPACT Although you must tailor the information you provide here to the issue you are addressing, in general you must answer:two questions: How much is it going to cost?Who is going to pay? � � �� - � 3� ✓ COMMUNITY FESTiVAL FUND APPLICATION Date December 2 , 1991Check One: Loan Grant XXXXX Organization Name St . Paul American Indian ,Center Description of Organization, brief hiStO The Center, located in Frogtown , began providing social services to � 68 and currentl operates three distinct programs that benefit the city resi-. dents: l. Community Food an utrltion E ucation Program - a ood shsl:f and emer�encv assistance Aro�ram 2 American Indian Familv and Children Services-a _vri�ate foster care/child placing program, 3. Mino Bimadisiwin ��az�cr anr� rlrtl,g,�1revantinn =rngram Tn ar�f�itinn � Srn�thPrn 141inne� sota Regional Legal Services-legal services to low income people in civil ��-ar� ..��-t�.�A�n��,A=��_��a-�� e��e��d�' � m� ,��a.i n o f f i c e s on-site. Non-Profit Status: 501(c)(3) xxxxx or State Incorporation (Chapter 317) Project Coordinator Name Nancv Smith , Pro�ram Supervisor (Mino Bimadisiwin) Address 4i i � TTn i var�i t3T AVPiII]P Phone 612 - 222 - 0690 612 - 529 - 8190 DAY EVENI NG Festival Name Winter Solstice Traditional Pow-Wow Festival Date December 20, 1991 Project Description (purpose and impact on area): Attach additional information if needed) ThP �a ; nt Pai�l AmPri �an Tndi n n r ks a matching� �rant for its �''xsoc xii:zi'cFa= i�i'r:iv°v� ec^� 5��6'6-�-7'�1�1't1011t'�1 P.�c�W�,iz�P��ent�rh; rh Will provicte �n�er�airiment to 350-500 mu�ti-cultural community members and inrlivirl�ialc nn Frit�av� I�PCPmhPr 20 � 1991 b2tW n 7• 00 - 11• OOpm ��re-�tr��--��t��e3Lde��e��.s--r e�t e�--r3�:n�a.��-�u� Total amount requested from Community Festival Fund: $2 ,o00.o00 (Awards from the Community Festival Fund must be matched dollar for dollar by your organization) If this application is a request for a grant, how do you plan to match it? Please be specific. (Attach additionai sheets if necessary). Donations from Shakopee Sioux Community, Lower Sioux Community at Morton Prairie IslandSioux Community and St . Paul Indians In rJnity. • • � I -�31� � v If this application is a request for a loan, how do you plan to repay it? Please be specific. (Attach additional sheets if necessary). Please ��1 St1S foflowina information �� aRolication: 1.'�Veri�cation of nonprofit status and copy of organizational By-Laws 2. r�List of Officers or Directors 3.✓ Letter verifying organization's approval of the proposal 4.+� Previous year's budget and financial statement, if applicable 5.v�Current balance sheet and income statement, if applicable 5.V Proposed budget (expenses and income) for the activity (Estimated line item budget including revenue and expenses that will be made from loan or grant funds. 7. ✓Evidence that insurance can be obtained by the organization 8. �/ Plan for staging the festival event. District Councii i,�.x.y- /�,/.�. /�,�/,,,,�z,( � /��,w,r,..� �' ' / i i �� z �� T District Council Review - Signature �� -J, , ,,.� / ' c�,� Date of District Council review ,a s i COMMENTS: ��...�a ..�.� �.ul .� ��/°�' �o �kjo/J�� o�,C�,s.-` .C! �^� �,/ ' � � � h�s o � � Please send application to: Community Festival Fund, Division of Parks and Recreation, 25 W. 4th St., Rm. 200, St. Paul, MN 55102 15NENTU RA/APL � �1GAN � r ' - 23� Pt�� o� V 9^9ti Jv �� a� 2 •� � zzZ.a6� m � 811'/:UNIVERSITY AVE.,ST.PAUL,MN 55104 � Traditional Winter Solstice Pow-Wow Budget 1991 Mino City of Lower Shakopee Prairie Indians Total Bimadisiwin St . Paul Sioux Island In Unity Drums 100 700 300 300 3U0 300 2 , 000 Dancers 100 600 200 200 200 200 1 , 500 Master of Ceremonies 100 50 50 50 250 Arena Director 50 50 50 50 50 250 Invocation 50 50 50 100 250 H.H.H. Job Corps Center 50 50 50 50 50 50 300 Hoop Dancer 50 50 50 150 Security/Maintenance � 50 150 100 100 100 100 � 600 Public Relations/Advertisements � 50 100 50 50 50 50 350 Refreshments , 50 100 50 50 50 50 350 Equipment 8ental 50 100 50 50 250 Miscellaneous 50 100 50 50 150 100 500 Total 750 2 , 000 1 , 000 1, 000 1 ,000 1 , 000 6 , 750 ��,• •• �► � A United Way AgenCy