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91-2343 o��INA� . ,; �� - ���� � ; 4 ; Council File # � ,��,.. Green Sheet # /,2�� � RESOLUTION CITY OF SA1NT PAUL, MINNESOTA , i' Presented By �–'�j -,___ Referred To Committee: Date REQUEST TO AMEND 1991 BUDGET TO REMOVE 1991 CONSULTANT FUNDS FROM CONTINGENCY LINE ITEM FOR GRADUATE STUDENT INTERNS TO ASSIST IN THE DEVELOPMENT AND MAINTENANCE OF ECONOMIC DATA BASES. WHEREAS, the City of Saint Paul placed the PED Operations Fund 1991 professional services of $398,250 into a contingency budget line item; and WHEREAS, the Department of Planning and Economic Development is committed to analyze and report information from the 1990 Census; and wHEREAS, the Department of Planning and Economic Development is correcting the zoning and land use files of the city address file; and WHEREAS, the Mayor, pursuant to Section 10. 07 .4 of the City Charter, recommends the following change to the 1991 budget: Current Amended SPENDING PLAN Budget Changes Budget 126 PED Operations Fund 36001 Director's Off. GL-126-36001-0548 $ 34, 166 $ (4, 270) $ 29,896 Contingency GL-126-36001-0219 60, 304 4,270 64 , 574 Fees-Other Professional Services RESOLVED, that the City Council approves these changes to the 1991 budget. Ygas _ Nava Abaent Requested by Department of: imon � osw tz � � � I on — i ' acca ee i et men � ' un e —�- ' � C���� i son � By: -C . -� �EC 9 Form Approved by ity Attorney _ Adopted by Council: Date - � � Adoption Cer.tified by Counc ecretary / ✓" / � � BY� i;� �(� e / , Y' ���� Approve� 2� Hayor for Submission to Approved b i Hayo : Dat�^ DEC 2 � �J91 councii , ,��,���,� By. ��<,����. By: P�lt���d ��'�? _;• '�� . r � -� ' 9�-z=� � DEPARTMENT/OFFICE/COUNCIL DATE INITIATED G R E E N S H ��( _- O - 12 4 21 Plannin and Economic Develo ment 11/4/91 INIT � • INITIAUDATE CONTACT PERSON 8 PHONE DEPARTMENT DIRECTOR CITY ASSIGN CITYATTORNEY ITYCLERK Cind Porter 228-3367 NUMBER FOR � MUST BE ON COUNCIL AGENDA BY(OATE) ROUTING BUDGET DIRECTOR �F�.� .SERVICES DIR. ORDER �MAYOR(OR ASSISTAN� e TOTAL#OF SIGNATURE PAGES 1 (CLIP ALL LOCATIONS FOR SIGNATURE) ACTION REQUESTED: Approval of Council Resolution to remove 1991 consultant funds from contingency for hiring one graduate student intern to assist with mapping and reporting data from the 1990 Census, correctin the Zonin and Land Use files and other re earch needs. RECOMMENDATIONS:Approve(A)or Reject(R) PERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWING�UESTIONS: _ PLANNING COMMISSION _ CIVIL SERVICE COMMISSION �• Has this person/firm ever worked under a contrect fo►this depertment? _CIB COMMITTEE _ YES NO 2. Has this person/firm ever been a city employee? _STAFF _ YES NO _DISTRiCT COURT — 3. Does this person/firm possess a skill not normally possessed by any current city employee? SUPPORTS WHICH COUNCIL OBJECTIVE? YES NO Explain all yes answers on separate shest and ettach to green shset Reporting the 1990 Census INITIATING PROBLEM,ISSUE,OPPORTUNITY(Who,What,When,Where,Why): Data from the 1990 Census needs to be available for distribution. We are also working on a _ se�xes of reports to map and analyze demographic trends from the census. The Zoning and Land Use files have been input and mostly corrected but there is a major section left to do which inhibits use from other city departments. ADVANTA(iES IF APPROVED: Distribution and reporting of census data will be done in a much more timely manner. Mapping and analysis of trend will be accomplished more efficiently. The Zoning and Land Use system will be more available for use. � DISADVANTAOES IF APPROVED: None. N�V N NOV � � 1991 1 1991 �U�ta�t� �r�i�,� ��T� p lTO� . _ NE►� DISADVANTAGES IF NOT APPROVED: Delay in reporting census data, analysis of trends not done in a timely manner. Further delays in use of the Zoning and Land Use system. RECEIVED COUnc�l R����r�;h ���R��� �EC 101991 DEC 0 9 1991 CITY CLERK TOTAL AMOUNT OF TRANSACTION S 4�270 COST/REVENUE BUDGETEp(CIRCLE ONE) YES NO GL-126-36001-0548 $(4,270) �,/ FUNDING SOURCE Fund 126-PED Operations Fund ACTIVITY NUMBER GL-126-36001-0219 $ 4�2�� p FINANCIALINFORMATION:(EXPLAIN) To transfer funds from contingency line item to the Professional Services Line item. Net result is zero (0) . �� , . �. NOTE: COMPLETE DIRECTIONS ARE INCLUDED IN THE GREEN SHEET INSTRUCTIONAL MANUAL AVAILABLE IM THE PURCHASING OFFICE(PHONE NO.298-4225). ROUTING ORDER: Below are correct routings for the five most frequent types of documents: _ CONTRACTS(assumes suthorized budget exists) COUNCIL RESOLUTION (Amend Budgets/Accept.Grants) 1. Outside Agency 1. Department Director 2. Department Director 2. City Attorney 3. City Attorney 3. Budget Director 4. Mayor(for contracts over$15,000) 4. Mayor/Assistant 5. Human Rights(for contracts over$50,000) 5. Ciry Council 6. Ffnance and Management Services Director 6. Chief Accountant, Finance and Management Services 7. Finance Accounting ADMINISTRATIVE ORDERS(Budget Revision) COUNCIL RESOLUTION(all others,and Ordinances) 1. Activity Manager 1. Department Director 2. Department Accountant 2. Ciry Attorney 3. Department Director 3. Mayor Assistant 4. Budget Director 4. Ciry Council 5. City Clerk 6. Chief Accountant, Finance and Management Services ADMINISTRATIVE ORDERS(all others) 1. Department Director 2. City Attorney 3. Finance and Management Services Director 4. City Clerk �� TOTAL NUMBER OF SIGNATURE PAGES Indicate the#of pages on which signatures are required and paperclip or flag each of thsse pages. ACTION RE�UESTED Describe what the projecUrequest seeks to accomplish in either chronologi- cal order or order of importance,whichever is most appropriate for the issue. Do not write complete sentences. Begin each item in your list with a verb. RECOMMENDATIONS Complete if the issue in question has been presented before any body, public or private. SUPPORTS WHICH COUNCIL OBJECTIVE? Indicate which Council objective(s)your projecUrequest supports by listing the key word(s)(HOUSING, RECREATION, NEIGHBORHOODS, ECONOMIC DEVELOPMENT, BUDGET, SEWER SEPARATION). (SEE COMPLETE LIST IN INSTRUCTIONAL MANUAL.) PERSONAL SERVICE CONTRACTS: This information will be used to determine the city's liability for workers compensation claims,taxes and proper civil service hiring rules. INITIATING PROBLEM, ISSUE,OPPORTUNITY Explain the situation or conditions that created a need for your project or request. ADVANTAGES IF APPROVED Indicate whether this is simply an annual budget procedure required by Iaw/ charter or whether there are specific ways in which the Ciry of Saint Paul and its citizens will benefit from this project/action. DISADVANTAGES IF APPROVED What negative effects or major changes to existing or past processes might this projecUrequest produce ff it is passed (e.g.,traffic delays, noise, tax increases or assessments)?To Whom?When? For how long? DISADVANTAGES IF NOT APPROVED What will be the negative consequences if the promised action is not approved?Inabiliry to deliver service?Continued high traffic, noise, accident rate?Loss of reve�ue? FINANCIAL IMPACT Although you must tailor the information you provide here to the issue you are addressing, in general you must answer two questions: How much is it going to cost?Who is going to pay?