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91-2340 �Rl��� ' � 1 Couacil File f �/='�f �° -r . , �_" � /' Creen Sheet f ����� RESOLUTION ��-J �/ �3�� CITY OF SAlNT PAUL, MINNESOTA proaented 8 R�forzwd To Committee: te �, REQUEST TO AMEND 1991 BUDGET TO 1991 CONSULTANT FUNDS FROM CONTINGENCY LINE ITEM FOR PROFESSIONAL MAP-MAKING SERVICES WHEREAS, the City of Saint Paul placed the PED Operations Fund 1991 professional services of $398,250 into a contingency budget line item; and WHEREAS, the Planning Division and BIDD need to replace the 10-year-old zoning wall map with a current map with overlays, which will be for sale to the public and for office use; and WHEREAS, the Mayor, pursuant to Section 10.07.4 of the City Charter, recommends the following change to the 1991 budget: SPENDING PLAN Current Changes Amended Budget Budget 126 PED Operations Fund 36020 Planning and Design Division GL-126-36020-0548 Contingency $ g0,408 ($8,000) $$2,408 GL-126-36020-0219 Fees-Other $ $5,581 $8,000 $93,581 Professional Services � � l Yeae Nava Abeent _ . Requested by De rtment of: � . � Pla 'n Eco ic Development .� acc ee i n e i z son �- By' O Forsn Ap ed by ey Adopted by Council: Date � � -� g - �� Adoption Certified by Couacil-�Sec etary gY; ,. ��/ BY• � '� �y Councild by Mayor for Submission to Approved by ;R' yo : �ate � " - , , /i �� -/� By: f/%u;:./��i��� BY: �`j'x,lc-y�l���' �!��L�d��� ��A�`J � '92 �I "�►-T �-��Pj DEPART NT/OFFICE/COUNCIL DATE INITIATED N� 17 5 4 8 PED - Pl anni n o;�;s;on 11/22/91 GREEN ��,� - CONTACT PERSON&PHONE IN I A �. INITIAUDATE �DEPARTMENT DIRECTOR �CITY COUNCIL Larry Soderholm 228-3362 A$$�GN �CITYATTORNEY �CITYCLERK MUST BE ON COUNCIL AGENDA BY(DATE) NUMBER FOR �BUDGET DIRECTOR �FIN.8 MGT.SERVICES DIR. ROUTING ORDER I�I MAYOR(OR ASSISTAN'n � e L#.J TOTAL#OF SIGNATURE PAGES (CLIP ALL LOCATIONS FOR SIGNATURE) ACTION RE�UESTED: Approval of Council resolution to remove 1991 consultant funds from contingency to hire a contractor to prepare an updated r�a��sized zoning map of the City, including overlay zones. RECOMMENDATIONS:Approve(A)or Reject(R) PERSONAL SERVICE CONTRACTS MUST AN8WER THE F�����OI� _PIANNING COMMISSION _ CIVIL SERVICE COMMISSION 1• Has this person/fi worked under a contrect for this d p \/C V _CIB COMMITTEE _ YES NO 2. Has this person/firm been a city employee? DEC 5 1991 �_STAFF — YES NO _ DISTRICT COURT _ 3. Does thi nlfirm possess a skill not normally poss s an current city employee? SUPPORTS WHICH COUNCIL OBJECTIVE? YES NO � �` �jTORN EY Nei ghborhoods EXP�e�^e� nswers on separate shest and attach o g n t (see attachment) INITIATINQ PROBLEM,ISSUE,OPPORTUNITY(Who,What,When,Where,Why): The existing zoning wall map has not been updated for 10 years. The zoning staff in PED and BIDD need an updated map to sell to the public and use in the office, pa.rticularly to display how the basic zoning districts relate to overlay zones for the River Corridor, tree preserva- tion, signs, height restrictions, and historic districts. ADVANTAGESIFAPPROVED: Current, accurate zoning information will be available to the public on a single, citywide map. Also, the risk of staff errors will be reduced. Without �ood maps, it's hard for BIDD and Planning Division staff to keep track of where overlay districts apply. More overlay districts are likely to be adopted in the future. DISADVANTAGES IF APPROVED: RECfIVED None. DEC 1 p 1991 �llDCa�Et UrF1i;E DI3ADVANTAGES IF NOT APPROVED: Accurate citywide zoning information will be available to the' public only in the form of sets of 82 X 11 maps that have over 90 sheets. The risk increases that staff v�tll forget overlay zoning conditions and therefore give citizens incomplete i:nformation about zoning requirements TOTAL AMOUNT OF TRANSACTION S 8�OOO COST/REVENUE BUDGETED(CIRCLE ONE) YES NO GL-126-36020-0548 8,000) FUNDING SOURCE FU11(� 126-PED Operati ons Fund ACTIVITY NUMBER GL-126-36020-0219 ��nnn /) FINANCIAL INFORMATION:(EXPLAIN) To transfer funds from conti ngency 1 i ne i tem to the profess i onal �� services line item. Net result is zero. NOTE: COMPLETE DIRECTIONS ARE INCLUDED IN THE GREEN SHEET INSTRUCTIONAL MANUAL AVAILABLE IN THE PURCHASING OFFICE(PHONE NO.298-4225). ROUTING ORDER: Below are correct routings for the five most frequent rypes of documents: CONTRACTS(assumes authorized budget exists) COUNCIL RESOLUTION (Amend Budgets/Accept. Grants) 1. Outside Agency 1. Department Director 2. Department Director 2. City Attorney 3. City Attorney 3. Budget Director 4. Mayor(for contracts over$15,000) 4. Mayor/Assistant 5. Human Rfghts(for contracts over$50,000) 5. City Council 6. Finance and Management Services Director 6. Chief Accountant, Finance and Management Services 7. Finance Accounting ADMINISTRATIVE ORDERS(Budget Revision) COUNCIL RESOLUTION(all others,and Ordinances) 1. Activity Manager 1. Department Director 2. Department Accountant 2. City Attorney 3. Department Director 3. Mayor Assistant 4. Budget Director 4. Ciry Council 5. Ciry Clerk 6. Chief Acxountant, Finance and Management Services ADMINISTRATIVE OROERS(all others) 1. Department Director 2. City Attomey 3. Finance and Management Services Director 4. City Clerk TOTAL NUMBER OF SIGNATURE PAGES Indicate the#of pages on which signatures are required and paperclip or flag each of these pages. ACTION REQUESTED Describe what the project/request seeks to accomplish in either chronologi- cal order or order of importance,whichever is most appropriate for the issue. Do not write complete sentences. Begin each item in your list with ' ' a verb. RECOMMENDATIONS Complete if the issue in question has been presented before any body, public or private. SUPPORTS WHICH COUNCIL OBJECTIVE? Indicate which Council objective(s)your projecUrequest supports by listing the key word(s)(HOUSING, RECREATION, NEIGHBORHOODS, ECONOMIC DEVELOPMENT, BUDGET, SEWER SEPARATION). (SEE COMPLETE LIST IN INSTRUCTIONAL MANUAL.) PERSONAL SERVICE CONTRACTS: This information will be used to determine the city's liability for workers compensation claims,taxes and proper civil service hiring rules. INITIATING PROBLEM, ISSUE, OPPORTUNITY Explain the situation or conditions that created a need for your project or request. ADVANTAGES IF APPROVED Indicate whether this is simply an annual budget procedure required by law/ charter or whether there are specific ways in which the City of Saint Paul and its citizens will benefit from this projecUaction. DISADVANTAGES IF APPROVED What negative effects or major changes to existing or past processes might this projecUrequest produce if it is passed (e.g.,traffic delays, noise, tax increases or assessments)?To Whom?When?For how long? DISADVANTAGES IF NOT APPROVED What will be the negative consequences if the promised action is not approved?Inability to deliver service?Continued high traffic, noise, accident rate?Loss of revenue? FINANCIAL IMPACT Although you must tailor the information you provide here to the issue you are addressing, in general you must answer two questions: How much is it going to cost?Who is going to pay? 9i -�+,/ � �3�0 ATTACHMENT TO GREENSHEET N0. 17548 3. Does this firm possess a skill not normally possessed by any current city employee? Computer Assisted Design (CAD) map-making is not a skill found in PED. Public Works staff have the skills but do not have the time to do a wall-sized zoning map for PED. Rick Person, who supervises Public Works' cartography, recommends that PED hire Martinez Corp. Public Works currently has a contract and good working relationship with Martinez Corp. , which is apparently the only Saint Paul company with the appropriate equipment and skills.