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91-2290��0��S U�757]�� Council File # �` _�Z J� � Green Sheet ,� l��'� 7 RESOLUTION CITY OF SAINT PAUL, MINNESOTA Presented By �� `�...� Referred To Committee: Date 1 The Saint Paul City Council makes the following budget changes: 2 3 1. $39,166 une�ended CDBG funds allocated for the 1991 Child Care Partnership 4 Program (CCPP) to be reallocated in the 1992 budget for the Civic Organization 5 Partnership Program (COPP). 6 7 2. $8759 unexpended General Fund allocated for the 1991 Child Care Partnership 8 Program (CCPP) to be reallocated in the 1992 budget for the Civic Organization 9 Partnership Program (COPP). 10 11 The Saint Paul City Council directs the Budget Office to prepare the line item detail for 12 these changes and allocates increased 1992 COPP monies as follows: 13 14 15 CDBG GENERAL FUND 16 17 Jewish Community Center $4,925 18 Summit-University Teen Center $16,000 19 W. 7th Kids Klub 1'7,ppp 20 STP Rehabilitation Center 6,166 3,834 21 22 TOTAL $39,166 $8,759 Funds recommended by the Finance Committee for allocation to the Red School House in the amount of $13,130 shall be placed in contingency until further investigation has been made to determine when this allocation should go forward. imon Yeas Navs Absent Requested by Department of: � oswi z � on �- acca ee � e man � une ,.- i son By: Adopted by Council: Date ��- ( _ Form Approved by City Attorney Adoption C ified by Coun ' ecretary By: , By' — Approved by Mayor for Submission to t y Council Approved by �t or: Date By: BY= Approved without the signature of the Mayor pua�suant to Section 6.08 of theCity Charter. ��s�� y 4 'S2 , . q I -Zz90 v, . . . Q EPAR ME /OFFICE/COUNCIL DATE INITIATED G R E E N S H E ET �`O' ��H O ( : CONTA PERSON&PHONE INITIAVDATE INITIAUDATE �DEPARTMENT RIRECTOR �CITY COUNCIL Paula Maccabee 298-5378 AS$IGN �CITYATTORNEY �CITYCLERK MUST BE ON COUNCIL ACiENDA BY(DATE) NUAABER FOR �BUDCiET DIRECTOR �FIN.8 MGT.SERVICES DIR. ROUTING ORDER �MAYOR(OR ASSISTAN� � TOTAL#OF SIGNATURE PAGES (CLIP ALL LOCATIONS FOR SIGNATURE) ACTION REQUESTED: Reallocation of funds from the 1991 budget to the 1992 budget for funding organizations through the Civic Organization Partnership Program. RECOMMENDA71oNS:Approve(A)w Reject(R) PERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWING QUESTIONS: _PLANNING COMMISSION _CIVIL SERVICE COMMISSION �• Has this personlfirm ever worked under a contract for this department7 _CIB COMMITTEE _ YES NO 2. Has this person/firm ever been a city employee? _STAFF — YES NO _DiSTRiCT COURT _ 3. Does thfs person/firm possess a skill not normaNy possessed by a�y current city employee? SUPPORTS WHICH COUNCIL OB,IECTIVE? YES NO Explain all yes answers on seperete sheet and attach to green sheet INITIATINO PROBLEM,ISSUE.OPPORTUNITY(Who,What,When,Where,Why): Eligible, youth-serving organizations applied for COPP funding but were not recommended for funding due to insufficient funds in the budget originally recommended for 1992 COPP funding. ADVANTAGES IF APPROVED: Saint Paul youth will benefit from services provided by more organizations. DISADVANTAGES IF APPROVED: NoNE RECEI�/ED o�c 0 51991 COTY CLERK DISADVANTA(iES IF NOT APPROVED: The organizations would not have funds to provide needed proposed services to Saint Paul youth. TOTAL AMOUNT OF TRANSACTION S COST/REVENUE BUDGETED(CIRCLE ONE) YES NO FUNDING SOURCE ACTIVITY NUMBER FINANCIAL INFOFMATION:(EXPLAIN) � OC. w�S nu . dldl . ' NOT�: COMPLETE DIRECTIONS ARE INCLUDED IN THE GREEN SHEET INSTRUCTIONAL MANUAL AVAILABLE IN THE PURCHASING OFFICE(PHONE NO.298-4225). ROUTING ORDER: Below are correct routings for the five most frequent rypes of documents: CONTRACTS(assumes suthorized budget exists) COUNCIL RESOLUTION(Amend Budgets/Accept.Grants) 1. Outside Agency 1. Department Director 2. Department Director 2. City Attorney 3. City Attomey 3. Budget Director 4. Mayor(for contracts over$15,000) 4. Mayor/Assistant 5. Human Rights(for contracts over$50,000) 5. City Council 6. Finance and Management Services Director 6. Chief Accountant, Finance and Management Services 7. Finance Acxounting ADMINISTRATIVE ORDERS(Budget Revision) COUNCIL RESOLUTION(all others, and Ordinances) 1. Activity Manager 1. Department Director 2. Department Accountant 2. City Attorney 3. Department Director 3. Mayor Assistant 4. Budget Director 4. City Council 5. City Clerk 6. Chief Accountant, Finance and Management Services ADMINISTRATIVE ORDERS(all others) 1. Department Director 2. City Attorney 3. Finance and Management Services Director 4. City Clerk TOTAL NUMBER OF SIGNATURE PAGES Indicate the#of pages on which signatures are required and paperclip or flag each of these pages. ACTION REQUESTED Describe what the projecVrequest seeks to accomplish in either chronologi- cal order or order of importance,whichever is most appropriate for the issue. Do not write complete sentences. Begin each item in your list with a verb. RECOMMENDATIONS Complete if the issue in question has been presented before any body, public or private. SUPPORTS WHICH COUNCIL OBJECTIVE? Indicate which Council objective(s)your projecUrequest supports by listing the key word(s) (HOUSING, RECREATION, NEIGHBORHOODS, ECONOMIC DEVELOPMENT, BUDGET,SEWER SEPARATION). (SEE COMPLETE LIST IN INSTRUCTIONAL MANUAL.) PERSONAL SERVICE CONTRACTS: This information will be used to determine the citys liability for workers compensation claims,taxes and proper civil servlce hiring rules. INITIATING PROBLEM, ISSUE,OPPORTUNITY Explain the situation or conditions that created a need for your project or request. ADVANTAGES IF APPROVED indicate whether this is simply an annual budget procedure required by law/ charter or whether there are specific ways in which the City of Saint Paul and its citizens wfll benefit from this projecUaction. DISADVANTAGES IF APPROVED What negative effects or maJor changes to existing or past processes might this projecUrequest produce if it is passed (e.g.,traffic delays, noise, tax increases or assessments)?To Whom?When?For how long? DISADVANTAGES IF NOT APPROVED What will be the negative consequences if the promised action is not approved?Inabiliry to deliver service?Continued high traffic, noise, accident rate? Loss of revenue? FINANCIAL IMPACT Although you must tailor the information you provide here to the issue you are addressing, in general you must answer two questions:How much is it going to cost?Who is going to pay? � � _ � � ^ ��.�-� , __ r �'�� -�` � �� ;; �'; - � � � v � s C�, -� /,�c> � -� l� ;�� `' ---- - _ . _ � i ; ' +_� �-�4� l� d�, �� (.�,,�,.�c, � a.l.�oz.a�.�4�,.;.. � . �� `� :s�a�,t.(. G�e �.Cs..cs-� ;�., '�'� �1�.e 1�-St.t"i..rrv� ��luZc L+%�� o� �`�' `� / 3� j3p1 c�,,,J�,l� c�r�t�z--�'"� i '.��.�'L�s./ 6�1+,�-,�iw► I�j Uf�,� ,.�e�c,�o GQ�a�-�I�n.��-=u u�(�.�i ; U � � d��-Q . ; , � ��Q � � � , , ; ; : ; � � � , ; � , ; ; � ; , ; �, ; � ;, , � , ; ; .; � � i ', � � ; � , , ! i � , ; � I ,,� � � ;;j ��i i�� ;, ��; �!' � ,,� , � , ; , : � , ; � , ; , �.; i � , ; , ; ;,; , ; ; � i ; ;. , ; ;ik ; ; ;, ; I;� �'t �'/- aa 9v . : . . _ , _ �� SAINT PAUL PIONEER PRESS • TUESDAY,DEC$MBER 10,�1991 . - - __ ST. PAU L � . _ - . : .� Red S►chool Hou:�e loses sta.te aid�_ �.. . NANCY WINGSTON srn�wRrtER federal money,andserves 150 stu- students were paid for performing dents. at other schools. °�'` rn.� The state audit covered the "It was bad business all th�way The Minnesota Board of Educa- 1989-90 school year when Stephan- down;' said Leith. "It's clear that tion on Monday ordered the Red ie Autumn was administrator of the education program has��suf- ; School House, a private alterna- the school. Autumn left in May fered and continues to suffer: to- � tive school in Sk Paul for Indian after the school board did not re- day." ;. - , children, to return 529,100 to the new her contrack In addition to the audit from the ' state after an audit•revealed that Leith, an outspoken critic of the Education Department, Leith.said the money had been improperly previous administration, said the state attorney general's office spent. � school officials did not keep care- also has conducted an audit.that Based on the audit, the boazd ful financial records and auditors has not yet been released. "They also said that the school will not could not find receipts for many kept a certain number of checks to receive a #48,267 grant that previ- e��, be used as evidence," he said. ously had been awarded for this "They bought a lot of food items "The auditors were very 'con- year's language and culture pro- that were disallowed by the audi- cerned about cash flow." " �"` grams. - tors,,, said Leith. Mara Dehn Altstatt, grant� co- "This will really'hurt our pro- Other mistakes included charg- ordinator for the state Indian Edu- gram," said Ronald Leith, admin- ing the school for the salary of the cation Department,said this is the istrator of the school. The Red education director after that per- first time the state has asked�a School Honse has an annual budget son no longer was emploqed. On school to give money back as�a of a1.5 million,made up mostly of other.occasions, Red School House result of an audik ��t�� r � Council File # � � � �Z�o �(o (r�Q7 Green Sheet # RESOLUTION CITY OF SAINT PAUL, MINNESOTA Presented By Referred To Committee: Date 1 The Saint Paul ity Council makes the following budget changes: 2 3 1. $52,296 une ended CDBG funds allocated for the 1991 Child Care Partnership 4 Program (CCPP) to e reallocated in the 1992 budget for the Civic Organization 5 Partnership Program OPP). 6 7 2. $8759 unexpende General Fund allocated for the 1991 Child Caxe Partnership 8 Program to be reallocate 'n the 1992 budget for the Civic Organization Partnership 9 Project. 10 11 The Saint Paul City Council di ects the Budget Office to prepare the line item detail for 12 these changes and allocates incr ed 1992 COPP monies as follows: 13 l4 �BG General Fund 15 �, 16 Jewish Community Center $4,925 17 Red School House $13, 0 18 Summit-University Teen Center 16,0 19 W. 7th Kids Klub 17,000 20 STP Rehabilitation Center 6,166 3,834 21 22 TOTAL $52,296 $8,759 � Yeas Nays Absent Requeste by Department of: imon oswitz on acca ee e man une � i son By' Form Approved\I�y City Attorney Adopted by Council: Date ; Adoption Certified by Council Secretary gy. ��`�� BY� Approved by Mayor fo� Submission to Council Approved by Mayor: Date BY• - By: . �, q1 -�Zqo Committee Report Finance, Management, and Personnel Committee vember 18, 1991 5. Resolution 91-1992 - approving a two-year contract between the City of ;, Saint Paul and the International Association of Machinists District Lodge No. 77. (Referred from Council 10/22) Approved 3-0 - Change Green Sheet attachment to read July '91 through June '92. � • � � 0 ` amending Chapter 85, as amended, of the Saint Paul � i t' e rtaining to the regulation of rates in the City of ai P . (Re erred from Council 10/29.) This ordinance was called from Conmittee at Council ll/19. A discussion was held on reallocation of funds from the 1991 budget to the 1992 budget for funding organizations through COPP. (See attached resolution submitted by Councilmember Maccabee)