91-2279 ��.:: � �1������1
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Council File # ���.�t��� �9
Green Sheet $` ����
RESOLUTION
CITY OF SAIN AUL, MI SOT
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Presented By
Referred Committee: Date
1 WHEREAS, the State of Minnesota owns a significant amount of property within the City of
2 Saint Paul; and
3
4 WHEREAS, the City performs a range of services that are of value to state-owned buildings
5 and to state employees who work in state buildings, such as police, �ire and public works; and
6
7 WHEREAS, the State of Minnesota is exempt from paying property taxes which are used to
8 funds these important services; and
9
10 WHEREAS, the state has generally not paid services charges for ongoing activities that are
11 normally paid by private owners and other owners of tax-exempt property; and
12
13 WHEREAS, research has shown that City expenditures resulting from the lack of
14 reimbursement places an unreasonable burden on the City of Saint Paul; and
15
16 WHEREAS, the State of Wisconsin established a program called "Payment for Municipal
17 Services" in 1973 that provides a mechanism for municipalities to be reimbursed by the State for
18 services they provide to state-owned properties; and
19
20 WHEREAS, the example of Wisconsin shows the feasibility of implementing such a solution
21 on a statewide basis; and
22
23 WHEREAS, the City's budget is stretched even further because services must be provided to
24 other tax-exempt properties such as educational institutions and hospitals; and
25
26 WHEREAS, these facilities are valuable to the community, and their tax-exempt status is
27 justified but places an unwananted burden on cities;
28
29 NOW, THEREFORE, BE IT RESOLVED, that the City of Saint Paul encourages the State
30 legislature to establish a program to reimburse municipalities for services provided to state facilities
31 following the Wisconsin model; and be it
32
C�i`�����I,��. ���z.��y
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2 � FURTHER RESOLVED, that such a program should (1) ensure that state agencies pay
3 service charges for which they are billed, and (2) allow cities to receive compensation for services
4 such as police, �re, and public works, which also benefit the state; and be it
5
6 FINALLY RESOLVED, that Saint Paul supports state legislation to adjust local aid formulas
7 to compensate cities for services provided to other tax-exempt properties that provide state-
8 recognized essential services such as non-profit educational and health care facilities.
Y� Nays Absent Requested by Department of:
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Adopted by Council: Date � �--� C7 ,.-� � Form Approved by City Attorney
Adoption Certified by Council S�cretary gy:
( 1
By� Approved by Mayor for Submission to
Council
Approve by Mayor'� Date
By: BY�
D��IIS�ED DEC 21'91
,
DEPARTMENT/OFFICE/COUNCIL DATE INITIATED N� 1 H e7� /
cit counci� 12/l0/91 GREEN SHEET -
CONTACT PER30N 8 PHONE INITIAVDATE INITIAUDATE
�DEPARTMENT DIRECTOR �CITY COUNCIL
Councilmember �nCJ x4473 ASSIGN �CITYATfORNEY �CITYCLERK
MUST BE ON COUNCIL AQENDA BY(DATE) NUMBER FOR ❑BUDGET DIRECTOR �FIN.B MCiT.SERVICES DIR.
ROUTING
ORDER �MAYOR(OR ASSISTANn �
TOTAL#OF SIGNATURE PAGES (CLIP ALL LOCATIONS FOR SIGNATURE)
ACTION REQUESTED:
Supporting state legislation to adjust local aid formulas to compensate
cities for services provided to tax-exempt properties that provide state-
recognized essential services.
RECOMMENDATIONS:Approve(A)ar Reject(R) PERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWINd QUESTIONS:
_ PLANNIN(i COMMIS310N _CIVIL SERVICE COMMISSION 1• Has this person/firm evef worked under a contraCt for this department?
_CIB COMMITTEE _ YES NO
2. Has this person/firm ever been a city employee?
_3TAFF — YES NO
_DISTRICT COURT _ 3. Does this person/firm possess a skill not normally possessed by any current city employee?
SUPPORTS WHICH COUNCIL OBJECTIVE7 YES NO
Explefn all yes answers on separats sheet and ettach to gresn ahsst
INITIATING PROBLEM,ISSUE,OPPORTUNITY(Who,What,When,Where,Why):
City provides services to many tax-exempt properties for which the City is
not compensated.
ADVANTAOES IF APPROVED:
The City will be able to pursue legislation that would allow the City to be
reimbursed for services provided to some tax-exempt properties.
DISADVANTAOES IF APPROVED:
None.
D13ADVANTAGES IF NOT APPROVED:
The City will continue to provide free services to tax-exempt properties,
thereby passing these costs on to the rest of the City's tax base.
TOTAL AMOUNT OF TRANSACTION S COST/REVENUE BUD(iETED(CIRCLE ONE) YES NO
FUNOING SOURCE ACTIVITV NUMBER
FINANCIAL INFORMATION:(EXPLAIN)
' r -_
NOTf: COMPLETE DIRECTIONS ARE INCLUDED IN THE GREEN SHEET INSTRUCTIONAL
MANUAL AVAILABLE IN THE PURCHASING OFFICE(PHONE NO.298-4225).
ROUTING ORDER: �
Below are correct routings for the five most frequent types of documents:
CONTRACTS(assumes authorized budget exists) COUNCIL RESOLUTION(Amend Budgets/Accept.Grants)
1. Outside Agency 1. Department Director
2. Department Director 2. Ciry Attorney
3. City Attorney 3. Budget Director
4. Mayor(for contracts over$15,000) 4. Mayor/Assistant
5. Hurhan Rights(for contracts over$50,000) 5. Ciry Council
6. Finance and Management Services Director 6. Chief Accountant, Finance and Management Services
7. Finance Accounting
ADMINISTRATIVE ORDERS(Budget Revision) COUNCIL RESOLUTION (all others,and Ordinances)
1. Activity Manager 1. Department Director
2. Department Accountant 2. City Attorney
3. Department Director 3. Mayor Assistant
4. Budget Director 4. City Council
5. City Clerk
6. Chief Accountant, Finance and Management Services
ADMINISTRATIVE ORDERS(all others)
1. Department Director
2. City Attomey
3. Finance and Management Services Director
4. City Clerk
TOTAL NUMBER OF SIGNATURE PAGES
Indicate the#of pages on which signatures are required and paperclip or flag
•ach of thesa pages.
ACTION REQUESTED
Describe what the projecUrequest seeks to accomplish in either chronologi-
cal oMer or order of importance,whichever is most appropriate for the
Issue. Do not write complete sentences. Begin each item in your list with
a verb.
RECOMMENDATIONS
Complete if the issue in question has been presented before any body, public
or private.
SUPPORTS WHICH COUNCIL OBJECTIVE?
Indicate which Council objective(s)your projecUrequest supports by listing
the key word(s) (HOUSING, RECREATION, NEIGHBORHOODS, ECONOMIC DEVELOPMENT,
BUD(�ET,SEWER SEPARATION). (SEE COMPLETE LIST IN INSTRUCTIONAL MANUAL.)
PERSONAL SERVICE CONTRACTS:
This information will be used to determine the ciry's liability for workers compensation claims,taxes and proper civil service hiring rules.
INITIATING PROBLEM, ISSUE,OPPORTUNITY
Explain the sftuation or conditions that created a need for your project
or request.
ADVANTA(iES IF APPROVED
Indicate whether this is slmply an annual budget procedure required by law/
charter or whethe�there are specific ways in which the City of Saint Paul
and its citizens will benefit from this projecUaction.
DISADVANTACiES IF APPROVED
What negative effects or major changes to existing or past processes might
this project/request produce if it is passed(e.g.,traffic delays, noise,
tax increases or assessments)?To Whom?When?For how long?
DISADVANTA(3ES IF NOT APPROVED
What will be the negative consequences if the promised action is not
approved?Inability to deliver service?Continued high traffic,noise,
accident rate?Loss of revenue? '
FINANCIAL IMPACT
Although you must tailor the information you provide here to the issue you
are addressing, in general you must answer two questions: How much is it
going to cost?Who is going to pay?