91-2278 ���P'`°e���L Council File f _�1��
t7
Creen Sheet # /7,.�
RESOLUTiON
CITY OF SAINT PAI�, M ESO
.
Pr�sented By �
Rrforrod To CoRUaittee: Date
� REQUEST TO AMEND 1991 BUDGET TO REMOVE
1991 CONSULTANT FUNDS FROM CONTINGENCY LINE ITEM
. � FOR PROFESSIONAL PRESERVATION PLAN1vING SERVICES
WHEREAS, the City of Saint Paul placed the PED Operations Fund 1991 professional services
of$398,250 into a contingency budget line item; and
WHEREAS, the Heritage Preservation Commission desires to move forward with the
designation of the proposed Dayton's Bluff Historic District which requires development of
guidelines for design review; and
WHEREAS, the Planning Division desires to move forward with the designation in a timely
manner which requires professional services to develop the guidelines; and
WHEREAS, the Mayor, pursuant to Section 10.07.4 of the City charter, recommends the
following change to the 1991 budget: '
SPENDING PLAN Current Changes Amended
Budget Budget
126 PED Operations Fund �
36020 Planning and Design Division
GL-126-36020-0548 Contingency $58,475 • ($10,000) $48,475
GL-126-36020-0219 Fees - Other $85,5$1 $10,000 $95,581
Professional Services •
RESOLVED, that the City Council approves these changes to the 1991 budget.
eaa Navs P,beent � g�ested by Department of:
��— � Pla in & nomic Oevelo�ment �
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Adopted by Council: Date � � �/ O -- � (
Adoption Certified by Cou 1 ecretary gy; � ' ��
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By: Approve�lby�'Hayor for Submission to
r Council '
J►pproved by ayor: Dat -�
By: ' � 8y�
� IIS�E� DEC 21'91 � -��'�
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DEPARTMENT/OFFICE/COUNCIL DATE INITIATED N° 17 5 4 6
Plannin and Economic Develo ment 11/22/91 GREEN SHEE -
CONTACT PERSON 8 PHONE �N� INITIAIJDATE
DEPARTMENT DIRECTOR �i � �CITY COUNCIL
B Bartz 228-3399 Ag$��N �CITYATfORNEY �CITYCLERK
MUST BE ON COUNCIL AGENDA BY(DATE) NUMBER FOR Q BUDGET DIRECTOR �FIN.&MGT.SEAVICES DIR.
ROUTING
ORDER �MAYOR(OR ASSISTANn �Dan Cornej o
TOTAL#OF SIGNATURE PAGES (CLIP AL�LOCATIONS FOR SIGNATURE) et artz
ACTION REQUESTED:
Approval of Council resolution to remove 1991 consultant funds from contingency to hire a
consultant to write Guidelines for Design Review for the proposed Dayton's Bluff heritage
reservation district.
RECOMMENDATIONS:Approve(A)or Reject(R) PERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWING�UESTIONS:
_PLANNING COMMISSION _ CIVIL SERVICE COMMISSION �� Has this person/firm ever worked under a contract for this depertment?
_CIB COMMITfEE � Vd— YES NO
�STAFF _ 2• Has this person/firm ever been a city employee?
YES NO
_DISTRICT COURT _ 3. Does this person/firm possess a skill not normally possessed by any current city employee?
SUPPORTS WHICH COUNCIL OBJECTIVE? YES NO
Explaln all yes answers on separate sheet and attach to grosn sheet
INITIATING PROBLEM,ISSUE,OPPORTUNITY(Who,Whet,When,Where,Why):
At the request of the Historic Dayton's Bluff Association and the District Four Council the
HPC has been studying Dayton's Bluff for a heritage preservation district. An architectural
survey was completed in 1989, and an evaluation study completed in August recommended
boundaries for a proposed district. In order to proceed with the designation, guidelines
for design review must be developed for public hearings.
ADVANTAGES IF APPROVED:
A consultant will be hired to develop the guidelines and designation of the district can
proceed on a timely basis.
Y ��r��`���
DEC � 1991
DISADVANTAGES IF APPROVED:
None. �vd o ''4t tQ , a � :��
RECfiYEG
DEC � 19�"�
DISADVANTAGES IF NOTAPPROVED: i � V
Designation of the proposed Dayton's Bl.uff heritage preservation district will be delayed
until such time as guidelines for design review can be completed.
TOTAL AMOUNT OF TRANSACTION S 10�000 COST/REVENUE BUDGETEO(CiRCLE ONE) � NO
GL-126-36020-054f3 ��10,000)
FUNDING SOURCE Fund 126 - PED Operations Fund ACTIVITY NUMBER GL-126-36020-0219 $ 10�000
FINANCIAL INFORMATION:(EXPLAIN) To transfer funds from contingency line item to professional line item.
Net result is zero.
.
NOTE: COMPLETE DIRECTIONS ARE INCLUDED IN THE GREEN SHEET INSTRUCTIONAL
MANUAL AVAILABLE IN THE PURCHASING OFFICE(PHONE N0. 298-4225).
ROUTING ORDER:
Below are correct routings for the five most frequent types of documents:
CONTRACTS(assumes authorized budget exists) COUNCIL RESOLUTION (Amend Budgets/Accept. Grants)
1. Outside Agency 1. Department Director
2. Department Director 2. City Attorney
3. City Attorney 3. Budget Director
4. Mayor(for contracts over$15,000) 4. Mayor/Assistant
5. Human Rights(for contracts over$50,000) 5. City Council
6. Finance and Management Services Director 6. Chief Accountant, Finance and Management Services
7. Finance Accounting
ADMINISTRATIVE ORDERS(Budget Revision) COUNCIL RESOLUTION (all others,and Ordinances)
1. Activity Manager 1. Department Director
2. Department Accountant 2. City Attorney
3. Department Director 3. Mayor Assistant
4. Budget Director 4. City Council
5. City Clerk
6. Chiet Accountant, Finance and Management Services
ADMINISTRATIVE ORDERS(all others)
1. Department Director
2. City Attorney
3. Finance and Management Services Director
4. City Clerk
TOTAL NUMBER OF SIGNATURE PAGES
Indicate the#of pages on which signatures are required and paperclip or flag
each of these pages.
ACTION REQUESTED
Describe what the projecVrequest seeks to accomplish in either chronologi-
cal order or order of importance,whichever is most appropriate for the
issue. Do not write complete sentences. Begin each item in your list with
a verb.
RECOMMENDATIONS
Complete if the issue in question has been presented before any body, public
or private.
SUPPORTS WHICH COUNCIL OBJECTIVE?
Indicate which Council objective(s)your projecUrequest supports by listing
the key word(s) (HOUSING, RECREATION, NEIGHBORHOODS, ECONOMIC DEVELOPMENT,
BUDQET, SEWER SEPARATION). (SEE COMPLETE LIST IN INSTRUCTIONAL MANUAL.)
PERSONAL SERVICE CONTRACTS:
This information will be used to determine the city's liability for workers compensation claims,taxes and proper civil service hiring rules.
INITIATING PROBLEM, ISSUE, OPPORTUNITY
Explain the situation or conditions that created a need for your project
or request
ADVANTAGES IF APPROVED
Indicate whether this is simply an annual budget procedure required by law/
charter or whether there are specific ways in which the Ciry of Saint Paul
and its citizens will benefit from this project/action.
DISADVANTAQES IF APPROVED
What negative effects or major changes to existing or past processes might
this proJecUrequest produce if it is passed (e.g.,traffic delays, noise,
tax increases or assessments)?To Whom?When? For how long?
DISADVANTAGES IF NOT APPROVED
What will be the negative consequences if the promised action is not
approved? Inabiliry to deliver service?Continued high traffic, noise,
axident rate?Loss of revenue?
FINANCIAL IMPACT
Although you must tailor the information you provide here to the issue you
are addressing, in general you must answer two questions: How much is it
going to cost?Who is going to pay?