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91-2271 Council File � 9'j-�a 7/ �'`��L Green Sheet # SOLUTiON CI F N PAUL, MINNESOTA � prosentad By � R�lorrod To Comcnittee: Date ' REQUEST TO AMEND 1991 BUDGET TO REMOVE 1991 CONS.ULTANT FUNDS FROM CONTTNGENCY LINE ITEM FOR PROFESSIONAL PRESERVATION PLANIVING SERVICES WHEREAS, the City of Saint Paul placed the PED Operations Fund 1991 professional services of$398,250 into a contingency budget line item; and WHEREAS, the Heritage Preservation Commission desires to study the architectural and historic significance of the Uppertown neighborhood which requires professional services to conduct an architectural survey of the neighborhood; and WHEREAS, the Mayor, pursuant to Section 10.07.4 of the City charter, recommends the following change to the 1991 budget: SPENDING PLAN Current Changes Amended � Budget• Budget 126 PED Operations Fund 36020 Planning and Design Division � GL-126-36020-0548 Contingency� $58,475 ($2,500) $55,975 GL-126-36020-0219 Fees - Other $85,581 $2,500 $88,081 Professional Services RESOLVED, that the City Counci� approves these changes to the 1991 budget. eas Navs I►baent � gequested by Department of: ��'�t � Pla in E o mic Develo�ment � � ccn ee — � et a i vne � z son � By: Adopted by Council: Date �l —� ���—`� � Forsn Appro e by City torne Adoption Ce ed b Council Se eta gy; >� � ° � � , (�� By: Approved �y M+�yor for Submission to �e3 Council Approved by liayora, Date ,� By: . Sy: PU�IISNED DEC 21'91 - - 9/- aa � i DEPARTMENT/OFFICE/COUNCIL DATE INITIATED N� 17 5 4 5 Plannin and Economic Develo ment 11/22/91 GREEN EET - CONTACT PERSON&PHONE � T INITIAUDATE DEPARTMENT DIRECTOR �' �CITY COUNCIL Beth Bartz 228-3399 nssicN �CITYATfORNEY �CITYCLERK MUST BE ON COUNCIL AGENDA BY(DATE) NUMBER FOR �BUDGET DIRECTOR �FIN.&MGT.SERVICES D . ROUTING ORDER �MAYOR(OR ASSISTANT) Q nan C'.c�rnej TOTAL#OF SIGNATURE PAGES (CLIP ALL LOCATIONS FOR SIGNATURE) et artz ACTION REQUESTED: Approval of Council resolution to remove 1991 consultant funds from contingency to hire a consultant to conduct an intensive level survey of the Uppertown neighborhood and provide recommendations for a heritage preservation district in the area. RECOMMENDATIONS:Approve(A)or Aeject(R) PERSONAL SERVICE CONTRACTS MUST ANSWER TFIE FOLLOWINO QUESTIONS: _PLANNIN(i COMMISSION _CIVIL SERVICE COMMISSION �• Has this personffirm ever worked under a contract for this department? _CIBCOMMITTEE A Heritage Prese va- YES No �STAFF t lOri COinIIl15510 2• Has this person/firm ever been a city employeel — YES NO _DiSTRiCr COURT _ 3. Does this erson/firm p possess a skill not normally possessed by any current cky employee? SUPPORTS WHICH COUNCIL OBJECTIVE? YES NO Explain all yes answers on separate aheet and ettach to green shset INITIATING PROBLEM,ISSUE,OPPORTUNITY(Who,What,When,Where,Why): The Heritage Preservation Commission, at the request of the Uppertown Steering Committee, seeks to study the Uppertown neighborhood for potential to create a heritage preservation district in the area. The City has received $5,500 in grant funds from the Minnesota Historical Society to hire a consultant for the study. ADVANTAGES IFAPPROVED: A consultant will be hired to complete the survey which may lead to a heritage preservation district in the area. Such a district would protect sites significant to the heritage of Saint Paul. ���'��°��� . � DISADVANTAGES IF APPROVED: None. �E � �� �`i� � �6�tiE� RECEIVED U E C 41991 r�c��,u�� vr���E DISADVANTAQES IF NOT APPROVED: The City will lose the grant funds from the Minnesota Historical Society. TOTAL AMOUNT OF TRANSACTION S 2�500 COST/REVENUE BUDGETED(CIRCLE ONE) YES NO GL-126-36020-0548 2,500) FUNDINGSOURCE Fund 126 - PED Operations Fund ACTIVITYNUMBER GL-126-36020-0219 $ 2�500 FINANCIAL INFORMATION:(EXPLAIN) To transfer funds from contingency line item to professional line item. Net result is zero. NOTE: COMPLETE DIRECTIONS ARE INCLUDED IN THE GREEN SHEET INSTRUCTIONAL MANUAL AVAILABLE IN THE PURCHASING OFFICE(PHONE NO.298-4225). ROUTING ORDER: Below are correct routings for the five most frequenf rypes of documents: CONTRACTS(assumes authorized budget exists) COUNCIL RESOLUTION (Amend Budgets/Accept. Grants) 1. Outside Agency 1. Department Director 2. Department Director 2. City Attorney 3. City Attorney 3. Budget Director 4. Mayor(for contracts over$15,000) 4. Mayor/Assistant 5. Human Rights(for contracts over$50,000) 5. City Council 6. Finance and Management Services Director 6. Chief Accountant, Finance and Management Services 7. Finance Accounting ADMINISTRATIVE ORDERS(Budget Revision) COUNCIL RESOLUTION (all others, and Ordinances) 1. Activity Manager 1. Department Director 2. Department Accountant 2. City Attorney 3. Department Director 3. Mayor Assistant 4. Budget Director 4. Ciry Council 5. City Clerk 6. Chief Accountant, Finance and Management Services ADMINISTRATIVE ORDERS(all others) 1. Department Director 2. City Attorney 3. Finance and Management Services Director 4. City Clerk TOTAL NUMBER OF SIGNATURE PAGES Indicate the#of pages on which signatures are required and paperclip or flag each of these pages. ACTION REQUESTED Describe what the projecUrequest seeks to accomplish in either chronologi- cal order or order of importance,whichever is most appropriate for the issue. Do not write complete sentences. Begin each item in your list with a verb. RECOMMENDATIONS Complete ff the issue in question has been presented before any body,public or private, SUPPORTS WHICH COUNCIL OBJECTIVE? Indicate which Council objective(s)your projecVrequest supports by listing the key word(s) (HOUSING, RECREATION, NEIGHBORHOODS, ECONOMIC DEVELOPMENT, BUDGET,SEWER SEPARATION). (SEE COMPLETE LIST IN INSTRUCTIONAL MANUAL.) PERSONAL SERVICE CONTRACTS: This information will be used to determine the cirys liability for workers compensation claims,taxes and proper civil service hiring rules. INITIATING PROBLEM, ISSUE, OPPORTUNITY Explain the situation or conditions that created a need for your project or request. ADVANTAGES IF APPROVED Indicate whether this is simply an annual budget procedure required by law/ charter or whether there are specific ways in which the City of Saint Paul and its citizens will benefit from this projecUaction. DISADVANTAGES IF APPROVED What negative effects or major changes to existing or past processes might this projecUrequest produce if it is passed (e.g.,traffic delays, noise, tax increases or assessments)?To Whom?When? For how long? DISADVANTAGES IF NOT APPROVED What will be the negative cbnsequences if the promised action is not approved? Inability to deliver service?Continued high traffic, noise, accident rate?Loss of revenue? FINANCIAL IMPACT Although you must tailor the information you provide here to the issue you are addressing, in general you must answer two questions: How much is it going to cost?Who is going to pay?