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91-2267 P�' �r(1,-j' �T? Yr 1�� Council File � � � � Z2��] ,/ C�d��►s�'� / �� %� Creen Sheet # � ) �� RESOLUTION CITY OF SA1NT PAU , MINNESOTA , , , Preswnted By R�forrod To � S %«S �-,- Committee: Date �,2 -��Ql� WHEREAS, the City Council by Resolution No. 89-1983 adopted December 14, 1989, established the Neighborhood Crime Prevention Grant Program and requested that the Planning Commission review annual program applications and make funding recommendations; and WHEREAS, the Planning Commission reviewed all proposals submitted for the 1991 Neighborhood Crime Prevention Grant Program in accordance with program guidelines, and recommended funding�riorities to the Mayor and City Council; and WHEREAS, the Mayor has reviewed the recommendations of the Planning Commission, and has presented his modifications to the City Council, as outlined in Attachment A (revised); and WHEREAS, the Human Services Committee of the City Council considered the Planning Commission's recommendations, the Mayor's modifications, and the needs represented by each of the proposals; and NOW, THEREFORE, BE IT RESOLVED that the City Council hereby approves funding for the 1991 Neighborhood Crime Prevention Grant Program as outlined in Attachment A (revised); and BE IT�H��R-RESOLVED that the City hereby approves incorporating unexpended 1990 and 3991 ' Neighborhood Crime Prevention Grarit�Program funds from individual contracts into new i�� 1992 Neighborhood Crime Prevention Grant Program contracts; and 1992 W, TH FO , TT RESOL that financ' or th eigh ood Cr' Preven ' Grant Pr am is as fo . 10�', 0 fro e� 991 G r un udget ($5,00 side s gran and , from the ar 17 Co unity D ment Bloc ra Fund et as alloca by the Ci C cil, a $3 0 fr Year munity elopmen lock Grant on-prog,eam ed Cont' ency Fu . Yeas Navs Absent Requested by : �� t Mayor's Office 0 c ee e ma n i son By' —�- Adopted by Council: Date Forsn Ap ed by C' A orney Adoptioa Certified by Couacil Secretary gy; BY� Approved by Mayor for Submission to Council ' Approvsd by Hayor: Date By: �,��.�� By: . �c�� R��IAL �;��, a�� NOW� THEREFORE, BE IT RESOLVED, that financing for the 1992 Neighborhood Crime Prevention Grant Program is as follows: $100,000 from the 1991 General Fund Budget ($5,000 set aside for small grants) and $100,000 from Year 17 Cocn�nunity Development Block Grant Fund Budget (CDBG) as allocated by the City Council, and $3,000 from the Year 17 Community Development Block Grant Non-Programmed Contingency Fund and unexpended Crime Prevention Grant dolla�'s; and FINALLY, BE IT RESOLVED� that the City Council will aprove individual allocations for the 1992 Neighborhood Crime Prevention Grants by �anuary 16, 1992. -2- � Navs Absent Requested by Department of: imon o wit T— on i acca ee � e _�nan une ��'i son By: Adopted by Council: Date DEC 19 1991 Form Approved by City Attorney Adoption C t ed by Ga�n 1 Secretary By: / , �� 1 �/ By' � � ' � � Approved by Mayor for Submission to Approved �y ayor: Date 'F�t, 2 4 1y91 Council By. `�.c1 _ .v� �- -- By• � Pi��4aS�lEQ q I-Z2(�7 ✓ DEPARTMENT/OFFICE/COUNCIL DATE INITIATED N° 17 5 3 8 PED PLANNING AND DESIGN 11-12-91 GREEN S T - CONTACT PERSON&PHONE INITI INITIAUDATE Barbara S orlein 228-3395 EPARTMENTDIRECTOR S e CITYCOUNCIL P ASSIGN TY ATTORNEY CITY CLERK NUMBER FOR MUST BE ON COUNCIL AOENDA BY(DATE) ROUTINO DGET DIRECTOR FIN.8 MCiT.SERVICES DIR. ORDER MAYOR(OR ASSISTANn Welna � llan !'nrn TOTAL#OF SIGNATURE PAGES 1 (CLIP ALL LOCATIONS FOR SIGNATURE) ACTION REQUESTED: PLEASE REVIEW, SIGN, AND ROUTE THE ATTACHED REVISED 1991 NEIGHBORHOOD CRIME PREVENTION PROGRAM FUNDING RECOMMENDATIONS. BECAUSE THIS IS A REVISION, , RECOMMENDATIONS:Approve(A)or Reject(R) PERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWING QUESTIONS: _PLANNING COMMISSION _ CIVIL SERVICE COMMISSION �• Has this personflirm ever wOrked under a contrect for this department? _CIB COMMITTEE _ YES NO 2. Has this person/firm ever been a city employee? _STAFF — YES NO _ DISTRIC7 COURT — 3. Does this erson/flrm p possesa a skill not normally possessed by any current city employee? SUPPORTS WHICH COUNCIL OBJECTIVE7 YES NO Explain all yes answers on ssparate sheet and attach to groen shsst INITIATIN(3 PROBLEM,ISSUE,OPPORTUNITY(Who,What,When,Where,Why): The City Council approved $200,000 for the 1991 Neighborhood Crime Prea��nt Program and asked the Planning Commission to reveiw applications and m e unding recommendations to the Mayor and City Council. pE� 0 51g91 CITY CLERK ADVANTAGES IF APPROVED: Several neighborhood crime prevention proc�rams can comrnence, continue, and/or expand. RECEIVED DISADVANTA(3ES IF APPROVED: REC�� NOV +5 1991 None. N 0 V 2 01991 a��.� o�� CITY ATTORNEY DISADVANTAGES IF NOT APPROVED: Some neighborhood cri.me prevention programs may not be as effective without the support of this program. Funds designated by the City Council for crime prevention activities will not be awarded. ri0Q11C1� �P��'�?�^h ��(�t�' �l�C p��g�' TOTAL AMOUNT OF TRANSACTION S COST/REVENUE BUDGETED(CIRCLE ONE) YES NO FUNDING SOURCE ACTIVITY NUMBER FINANCIAL INFORMATION:(EXPLAIN) ��, r w NOTE: COMPLETE DIRECTIONS ARE INCLUDED IN THE GREEN SHEET INSTRUCTIONAL MANUAL AVAILABLE IN THE PURCHASING OFFICE(PHONE NO.298-4225). ROUTING ORDER: Below are correct routings for the five most frequent rypes of documents: CONTRACTS(assumes suthorized budget exists) COUNCIL RESOLUTION (Amend Budgets/Accept. Grants) 1. Outside Agency 1. Department Director 2. Department Director 2. City Attorney 3. City Attorney 3. Budget Director 4. Mayor(for contracts over$15,000) 4. Mayor/Assistant 5. Human Rights(for contracts over$50,000) 5. City Council 6. Finance and Management Services Director 6. Chief Accountant, Finance and Management Services 7. Finance Accounting ADMINISTRATIVE ORDERS(Budget Revision) COUNCIL RESOLUTION (all others,and Ordinances) 1. Activity Manager 1. Department Director 2. Department Accountant 2. City Attorney 3. Department Director 3. Mayor Assistant 4. Budget Director 4. Ciry Council 5. City Clerk 6. Chief Accountant, Finance and Management Services ADMINISTRATIVE ORDERS(all others) 1. Department Director 2. City Attorney 3. Finance and Management Services Director 4. City Clerk TOTAL NUMBER OF SIGNATURE PAGES Indicate the#of pages on which signatures are required and paperclip or flag each of these pages. ACTION REQUESTED Describe what the project/request seeks to accomplish in either chronologi- cal order or order of importance,whichever is most appropriate for the issue. Do not write complete sentences. Begin each item in your list with a verb. � RECOMMENDATIONS Complete if the issue in question has been presented before any body,public or private. SUPPORTS WHICH COUNCIL OBJECTIVE? Indicate which Council objective(s)your projecVrequest supports by listing the key word(s)(HOUSING, RECREATION, NEIGHBORHOODS, ECONOMIC DEVELOPMENT, BUDGET, SEWER SEPARATION). (SEE COMPLETE LIST IN INSTRUCTIONAL MANUAL.) PERSONAL SERVICE CONTRACTS: This information will be used to determine the ciry's liability for workers compensation claims,taxes and proper civil service hiring rules. INITIATING PROBLEM, ISSUE, OPPORTUNITY Explain the situation or conditions that created a need for your project or request. ADVANTAGES IF APPROVED Indicate whether this is simply an annual budget procedure required by law/ charter or whether there are specific ways in which the City of Saint Paul and its citizens will benefit from this projecVaction. DISADVANTAGES IF APPROVED What negative effects or major changes to existing or past processes might this projecUrequest produce if it is passed(e.g.,traffic delays, noise, tax increases or assessments)?To Whom?When? For how long? DISADVANTAGES IF NOT APPROVED What will be the negative consequences if the promised action is not approved? Inability to deliver service?Continued high traffic, noise, accident rate?Loss of revenue? FINANCIAL IMPACT Although you must tailor the information you provide here to the issue you are addressing, in general you must answer two questions: How much is it going to cost?Who is going to pay? �q�aa�� ,t {�n�ii��` . LI'i'Y OF ►.S'AINT PAUL I�i�l�fl►.tn� OFFiCE OF THE C1TY COUNCIL IANICE RETTMAN JOE COLLINS Councilrerson I.cgislative Assistant M E M 0 R A N D U M KATHY ZIEMAN Legislative Assistant T0: Members of the City Council FROM: Janice Rettman , / � Councilperson - W 'r DATE: December 18, 1991 RE: AMENDMENTS TO RESOLUTION 91-2267 There are currently three Resolved paragraphs. The first Resolved paragraph will be moved to the end of the Resolution. The remaining language will be as follows: BE IT �� RESOLVED, that the City hereby approves incorporating unexpended 1990 and 1991 Neighborhood Crime Prevention Grant Program funds from individual contracts into new 1992 Neighborhood Crime Prevention Grant Program contracts; and NOW, THEREFORE, BE IT �#,4� RESOLVED, that financing for the 1992 Neighborhood Crime Prevention �rant Program is as follows: $100,000 from the 1991 General Fund Budget ($5,000 set aside for small grants) and $100,000 from Year 17 Community Development Block Grant Fund Budget (CDBG) as allocated by the City Council, and $3,000 frorn the Year 17 Community Development Block Grant Non-Programmed Contingency Fund and unexpended Crime Prevention Grant dollars; and FINALLY, BE IT RESOLVED, that the City Council will approve individual allocations for the 1992 Nei�hborhood Crime Prevention Grants by January 16 1992. •• JR:cln CITY HALL ROOM NO. 718 SAINT PAUL, 1�4INNESOTA 55102 612/298-5289 S.i'.-�� .►.�6 • Printed on Reeyel:d Paper q� -ZZ�7 �/ ATTACHMENT A (Revised) 1991 Funding Recommendations Planning Comm. Mayor's ORGAAiIZATION Request Remmmendation Rernmmendation Source 1. District 1 Planning �ouncil $11,200 $11,200 $10,640 GF 2. District 2 Planning Council $20,000 56,000 $5,700 GF 3. WSCO/District 3 Planning Council $20,000 $20,000 $19,000 CDBG 4. Riverview Nghbd Crime Watch $16,885 $16,885 $16,041 CDBG 5. Distrid 4 Planning Council $17,000 $15,000 $14,250 CDBG 6. District 6 Planning Council $17,500 $17,500 516,625 CDBG 7. District 7 Planning Council $3,400 $3,400 $3,400 GF 8. Thomas Dale Block Club Association $17,556 $10,000 $9,SW CDBG 9. Ramsey Hill Association $19,475 $19,475 $18,501 GF 10. District 8 Planning Council $11,400 $0 $4,480 CDBG 11. District 10 Planning Council $10,200 $2,000 $2,000 GF 12. District 11 Planning Council $20,000 $0 $8,000 CDBG 13. District 12 Planning Council $10,000 $10,000 $9,500 CDBG 14. St.Anthony Park Merchants Assoc. $9,000 $8,000 $7,600 GF 15. Snelling-Hamline/Merriam Pk (D13) $13,667 $10,000 $9,500 GF 16. Lexington-Hamline Planning Council $20,000 $17,000 $16,150 CDBG /GF 17. District 14 Planning Council $14,500 $11,000 $10,450 GE 18. District 15 Planning Council $6,250 $6,250 $5,938 GF 19. District 16 Planning Council $8,000 $5,000 $4,750 GF 20. East Side Block Club Network $19,955 $6,290 $5,975 GF � TOTAL $285,988 $195,000* $198,000** ' $95,000 General Fund and $100,000 CDBG ** $95,000 General Fund and $103,000 CDBG 91 -Z21�� city of saint paul planning commission resolution file number 91_�4 � �te October 11 , 1991 NEIGHBORHOOD CRIME PREVENTION GRANT PROGRAM 1991 Funding Recommendations WHEREAS, the Neighborhood Crime Prevention Grant Program guidelines state that the Saint Paul Planning Commission will evaluate grant applications and transmit funding recommendations to the Mayor and City Council; and WHEREAS, the Department of Planning and Economic Development has received twenty applications for 1991 funding; and WHEREAS, the Resource Allocation Committee of the Planning Commission has carefully reviewed each of the proposals submitted, has considered comments from an Advisory Group, has interviewed the applicants, and has made recommendations to the Planning Commission concerning the proposals submitted; and NOW, THEREFORE, BE IT RESOLVED that the Planning Commission � recommends the funding recommendations in Attachment A, and makes project and program comments in Attachment B; and BE IT FLJRTHER RESOLVED that the Planning Commission recommendations be transmitted to the Mayor and the City Council for their consideration and approval. moved by H I RT E seconded by JOHNSON - in favor �- � against 1 9 I -Z2�7 �,��" ATTACHMENT A 1991 Funding Recommendations � ORGANIZATION � REQUEST RECOMMENDATTON 1. District 1 Planning Council $11,200 $11,200 (GF) 2. District 2 Planning Council $20,000 $6,000 (GF� 3. WSCO/District 3 Planning Council $20,000 $20,000 (CDBG) 4. Riverview Neighborhood Crime Watch $16,885 $16,885 (CDBG) 5. District 4 Planning Council $17,000 $15,000 (CDBG) 6. District 6 Planning Council $17,500 $17,500 (CDBG) 7. District 7 Planning Council $3,400 $3,400 (GF) 8. Thomas Dale Block Club Association $17,556 $10,000 (CDBG/G� 9. Ramsey Hill Association $19,475 $19,475 (GF) 10. Distric[ 8 Planning Council $11,400 $0 11. District 10 Planning Council $10,200 $2,000 (GF) 12. District 11 Planning Council � $20,000 $� 13. District 12 Planning Council $10,000 $10,000 (CDBG) 14. St.Anthony Park Merchants Assoc. $9,000 $8,000 (GF� 15. Snelling-Hamline/Merriam Park (D13) $13,667 $10,000 (G� 16. Lexington-Hamline Planning Council $20,000 $17,000 (CDBG) 17. Dis[ric[ 14 Planning Council $14,500 $11,000 (GF) 18. District 15 Planning Council $6,250 $6,250 (GF) 19. District 16 Planning Council $8,000 $5,000 (G� 20. East Side Block Club Network $19,955 $6,290 (GF) TOTAL $285,988 $195,000' * $95,000 General Fund and $100,000 CDBG 9 I - �2.�7 ✓ ATTACHMENT B Comments on Program and Proposals Process The City Council allocated $200,000 for 1991 Neighborhood Crime Prevention Grant Program cycle. The guidelines for 1991 were revised by the Saint Paul Planning Commission and adopted by the City Council. The Department of Planning and Economic Development received twenty applications requesting a total of$285,988. The Resource Allocation Committee of the Planning Commission assembled an Advisory Group to review the final applications and make comments to the Committee for their consideration. Members of the Advisory Group included: Curt Milbourne Seward Neighborhood Group (administers a neighborhood crime prevention program) Jerry Jenkins PED Citizen Participation (administered 1990 program). Joan Trulsen PED Grants Management Gary Briggs Police (Crime Prevention Program Supervisor) Sara C�vayna East Side Crime Frevention Organizer Pat Rife West Side Crime Prevention Organizer The Committee held applicant interviews on September 10, 1991. After carefully reviewing each application, considering the comments of the Advisory Group and applicants, the Planning Commission transmits to the Mayor and City Council the following program and proposal comments: General Comments The quality of the proposals this year is higher than last year, most likely because of program e�erience and pre-applications were required this year. In particular, applicants paid more attention to the means of program evaluation and detailed neighborhood match information. However, more attention is needed for the specific selection criteria and detailed budget information outlined in the program guidelines. Several of the 1990 funded programs have demonstrated good e�eriences and progress with their crime prevention efforts to increase awareness, establish relationships between residents, Police, and businesses, and build a strong sense of community. The Planning Commission recognizes that there is a great need for crime prevention and reduction activities all over the City, particularly in certain neighborhoods. It is difficult to recommend against funding or reduced funding for a program in an area that could really benefit from a solid crime prevention program, but on careful consideration of first year program accomplishments and new proposals, the Planning Commission has to conclude that some proposals do not have enough promise of success to warrant funding or full funding. With limited funds available, not all proposals could be funded at their full request. Funding recommendations reflect overall needs, success, program quality, and priorities. 2 q I -Z��7 ,/ Measuring program success for continuation programs is difficult. In most applications, program successes were given in quantifiable terms as asked. However, this is still difficult to assess. For example, resolving three problem property issues in one district may be much more difficult than resolving three problem properties in other areas of the City depending on the type of property and the problems associated with that property. The same can be said for the number of block clubs organized and working with at-risk youth. The applicant interviews and follow-up discussions with applicants were especially useful for this area of proposal review. The Planning Commission attempted to assess program success in terms of establishing sustaining block club networks and other communication networks, increasing resident awareness and knowledge about crime prevention issues and activities, and improving relationships between tenants and - managers/owners and Police and area residents. Pro�ram Recommendations - if the Neighborhood Crime Prevention Grant Program continues to be funded in future years, the Planning Commission makes the following program recommendations: 1. It is strongly encouraged by the Planning Commission that mandatory training and workshops be required for the designated leaders of the crime prevention organizations. Training is needed in the area of capacity building, leadership, fiscal responsibility, and accounting for organizational management as well as specific program management. 2. The Planning Commission recommends that a program evaluation be conducted to determine the strengths, weaknesses, and effectiveness of the program and make changes if necessary. 3. The Planning Commission recommends that all 1991 contracts should expire by December 30, 1992 in order to keep grant recipients on the same program cycle. 1990 contracts have a variety of expiration dates, many which have been extended. None e�end past December 31, 1991. Many of the requests for programs that were funded with 1990 funds still have time remaining in their contracts and funds remaining in their program accounts. It was thought that those applicants with a significant amount of funds still in their accounts should first expend that money and come back next year for 1992 funding. This may seem logical but could present a problem for several programs. If their contract e�ires December 31, 1991, they will have no access to funds until possibly September/October of 1992. This could mean laying off crime prevention staff and/or suspending the program. This could also mean additional start up costs if the program receives funding in the future. One solution for this program cycle is to allow programs with a significant amount of 1990 funds remaining to carry over those funds into a new 1991 contract and not by 1990 contract extension. Individual Proposal Comments Note: The proposals are listed in district council numerical order, not in order of funding priority. Contract and accounting information is as of September 16, 1991 as reported by PED Administration. 3 qI' ZZ�o� ✓ 1. District 1 Community Council Purpose: Apartment managers/tenant organizing, block clubs Request: $11,200 1990 Amount: $8,200 Unexpended: $3,956 Contract Expires: 12/31/91 (extended) Past Performance: In the past year, part of this program attempted to organize apartment managers and tenarits with some success and great difficulty. It is commendable that program staff evaluated that aspect of their program and have proposed a new approach to working with apartments. Current Proposal: This year's proposal includes folding the District 1 Managers Association into the existing and larger East Side Apartment Managers Association. There is a real need in this area for this type of program, District 1 has learned from its previous efforts, and the proposal reflects a new approach and coordination with existing resources. Recommendation: Fund at full level - $11,200 2. District 2 Community Council Purpose: Block clubs Request: $20,000 1990 Amount: $10,000 Une�ended: $6,725 Contract E�ires: 12/31/91 Past Performance: It is difficult to assess this program with much of their 1990 funds remaining. The proposal states that D2 will meet its block club organizing goals ahead of schedule. Current Proposal: The proposal contains a block club targeting plan for areas with most need. This was thought to be missing from last year's proposal. T'here is a concern about the level of Police coordination and cooperation. Unfortunately, program representatives were not able to make the interview. Recommendation: Fund at a reduced level - $6,000. The Planning Commission recommends funding this program at a lower level to reflect that D2 has not demonstrated that it can successfully run a crime prevention program with a 32 hour/week staff person when funds for a 10 hour/week staff person have not been e�ended at the expected rate. 3. West Side Citizen's Organization/District 3 Community Council Purpose: "Adopt-A-Cop", Teens Networking Together (TNT), PHA resident organizing and support Request: $20,000 4 q �-22�7 ✓ 1990 Amount: $11,000 Unexpended: $752 Contract Expires: 8/31/91 (e�rtension pending) Past Performance: This program effectively reaches out to a large number of teens who are organized into committees addressing different issues. The program also created resident councils and established student and adult issue groups. Current Proposal: The proposal calls for building on this teen network, and expanding the program to address the public housing developments in the area and establishing relationships between the Police and area families. Good program response to needs. Very clear and concise application. Recommendation: Fund at full level - $20,000 4. Riverview Neighborhood Crime Watch Purpose: Block clubs, problem properties, landlord association Request: $16,885 1990 Amount: $10,000 Unexpended: $2,041 Contract E�rpires: 7/31/91 (completed) Past Performance: Strong problem properties focus. Successes include apartment and block club organizing and training and educational workshops. Good fund raising efforts. Willing to seek and share e�eriences and information with other organizations, good coordination with e�usting resources. Strong organizational structure. High level of program success. Current Proposal: Maintaining and strengthening existing program. Recommendation: Fund at full level - $16,885 5. Dayton's Bluff/District 4 Community Council Purpose: Block clubs, commercial crime watch, youth board Request: $17,000 1990 Amount: $19,280 Unexpended: $4,255 Contract E�ires: 10/31/91 (extension pending) Past Performance: Important and dif�cult work with at-risk youth and block clubs. Multi- family problem property resolutions are much needed and applauded efforts. Current Proposal: Proposal addresses area needs. The proposal fails to mention how state money is used for crime prevention activities and how this complements the program funded with City money. ' Recommendation: The Planning Commission encourages D4 to continue its work with youth and recommends that they discuss youth crime prevention programs with the West Side Citizen's Organization who is successfully working with a large number of teens. Fund at a reduced level - $15,000 5 q1 -22�� ✓ 6. District 6 Community Council Purpose: Block clubs Request: $17,500 1990 Amount: $20,000 Unexpended: $5,241 Contract Expires: 9/30/91 (e�ension pending) Past Performance: Good development of sustaining block clubs in areas with most need and interest including much needed commercial block club. Current Proposal: New established target areas address needs. Good coordination with other programs and resources - URAP, NPP 13 and 16, Police. The proposal shows a good variety of neighborhood match and participation. Clear and complete application. The requirement for a resident match for a hardware grant is a good aspect of their program. Recommendation: Fund at full level - $17,500 7. District 7 Planning Council Purpose: Block Clubs, mini clean-up, seminars Request: $3,400 1990 Amount: $14,360 Une�ended: $11,420 Contract Expires: 12/31/91 (extended) Current Proposal: This proposal was very hard to review because last year District 7 was the fiscal agent for the Thomas Dale Block Club Association. This year the two organizations have submitted separate applications. Each has agreed on boundaries that divide the district into two areas • each program will operate within its own boundaries - no duplication is proposed. The application fails to elaborate on the fact that the money requested will , supplement their existing crime prevention program, funded to a large part by a state grant. It is to the Council's credit that this money is being used for activities to supplement an e�usting program. Effective coordination with Police and other organizations, including the Thomas Dale Block Club Association has not been demonstrated. The Thomas Dale Block Club Association has done a great deal of organizing, alley clean-ups, etc. but with such a large amount of funds remaining, its hard to assess D7's role and accomplishments. D7 has stated that the remaining 1990 funds will be used by the Thomas Dale Block Club Association as required by the contract. Recommendation: Fund at full level - $3,400 6 9 I- 22(��7 ✓ 8. Thomas Dale Block Club Association Purpose: Block clubs, hardware Request: $17,556 1990 Amount: $14,360 (D7 fiscal agent) Une�ended: $11,420 Contract Expires: 12/31/91 (extended) Past Performance: It is thought that �scal responsibility for the first grant has not been demonstrated because a large amount of funds remain to be e�ended and program staff had no plan for the use of the remaining funds when asked at the applicant interview. Much has been done by this group - good organizing, alley clean-ups, and light installation, mostly on a volunteer basis. Current Proposal: Maintain and strengthen existing program - block clubs, alley clean-ups, light installation. Recommendation: Fund at reduced level - $10,000. The Thomas Dale Block Club Association has requested that $4,600 of remaining 1990 funds be carried over into a new 1991 contract. This would lower their 1991 request by the same amount. 9. Ramsey Hill Association Purpose: Block clubs, business and rental property focus, develop youth part-time work program Request: $19,475 1990 Amount: $20,000 Unexpended: $4,447 Contract E�ires: 10/14/91 Past Performance: Very successful in organizing sustaining block clubs. Willingness to share experiences and information with other organizations. Current Proposal: Considerable in-kind and organization contributions. However, the application itself was much too lengthy. Recommendation: Fund at full level - $19,475 10. Summit University/District 8 Planning Council Purpose: Block clubs, problem properties Request: $11,400 1990 Amount: $20,000 Unexpended: $14,939 Contract E�ires: 12/31/91 Past Performance: With much of their 1990 funds remaining, it is hard to assess the success of this program thus far. The program assists e�usting block clubs and 7 � � - ZZ�,� ✓ helps to organize new clubs. T'he program lacks crime prevention staff and has gone six months without replacing the old staff person. D8 has exhibited poor management and progress of some of its programs; there is nothing in this year's proposal that gives the Planning Commission confidence that program management will improve. Current Proposal: Contains $500 of ineligible uses (D8 is aware of this). Recommendation: The Planning Commission recommends that the money remaining from 1990 funds be carried over to a 1991 contract. No additional funding is recommended. 11. Como Park/District 10 Community Council Purpose: Block clubs, community events and outreach Request: $10,200 1990 Amount: $10,000 Unexpended: $8,740 Contract Expires: 11/30/91 Past Performance: This program was funded in 1990 but got started very late and a large amount of funds remain to be expended. D10 has helped to establish block clubs, held a community Safety Fair, and conducted training sessions and large meetings on various crime prevention topics. Recommendation: The Planning Commission felt this program should perhaps be funded at a lower level to bring the funds to their original level or that 1990 funds be carried over into a 1991 contract. Fund at a reduced level - $2,000. 12. Hamline-Midway Coalition/District 11 Community Council Purpose: Block Clubs, newsletter, organizing Request $20,000 1990 Amount: $5,000 Une�ended: $3,277 Contract Expires: 10/31/91 Past Performance: This program was awarded $S,OOO last year, most of that money went to costs associated with the newsletter. 1991 money was originally supposed to go towards fighting racism, then forming block clubs, instead the money was used for a newsletter. There is concern that the newsletters rarely, if ever, addressed crime prevention issues or block club organizing. Newsletters are a legitimate means for organizing and educating area residents on crime prevention issues but published issues don't appear to address these issues. No evidence of City involvement or coordination. D11 has e�chibited poor management and progress with some of its programs; there is nothing in this year's proposal that gives the Planning Commission confidence that program management will improve. Current Proposal: Most funds will be used for salary and newsletter publication. Recommendation: Do not fund. S . 91-2Z�� ✓ 13. St.Anthony Park/District 12 Community Council Purpose: Block clubs, data base, outreach Request: $10,000 1990 Amount: $10,000 Une�rpended: $1 Contract E�ires: 7/31/91 (completed) Past Performance: The program has produced good newsletters in cooperation with the Police addressing crime prevention issues. The program also help to maintain a block club networl�. Good organizing and community activities. Current Proposal: This grant is mainly for salary to maintain for a well-established block club network. Recommendation: Fund at full level - $10,000 14. St.Anthony Park Merchants Association Purpose: Commercial crime watch, security manual, phone tree Request: $9,000 1990 Amount: $9,000 Unexpended: $1,540 Contract Expires: 8/31/91 (extended) Past Performance: Last year this program developed a phone tree communication system and a security manual for the businesses to use. The manual is a useful business crime prevention tool that may be a valuable model for other areas. Current Proposal: This year the program would expand on these two activities. It was felt that more businesses should and could be involved. Recommendation: Fund at reduced level - $8,000 15. Snelling-Hamline/Merriam Park (D13) Community Councils Purpose: Block clubs Request: $13,667 1990 Amount: $6,666 each Unexpended: $0 SH, $5,491 MP Contract E�ires: SH E�ired, MP - 9/30/91 with e�ension pending Past Performance: Last year the three community councils came in as one proposal. This year it was agreed by both to come in separately. MP established block clubs and worked with St Thomas on "party Houses" with 1990 funds. With many funds remaining, its difficult to assess performance. 9 91-2z�7 ✓ Cunent Proposal: The proposal clearly separates the needs, goals and budgets for each of the two community councils. Targeting within each council boundary addresses need. Recommendation: Fund at reduced level - $10,000. With Merriam Park having a large amount of 1990 funds remaining and demonstrated less success than Snelling-Hamline, the Planning Commission hopes that this would be reflected in the distribution of funds between the two councils. 16. Lexington-Hamline Community Council (D13) Purpose: Education, block clubs, hardware Request: $20,000 1990 Amount: $6,666 Une�ended: -- Contract Expires: 8/31/91 extension? Past Performance: Important and difficult work is going at 1247 St. Anthony and other block club organizing. Current Proposal: This proposal includes a large amount of money for crime prevention hardware. The resident match in security improvements is a good program requirement. Recommendation: Fund at reduced level - $17,000. The Planning Commission recommends that the hardware budget emphasis should be lowered. Perhaps area businesses can donate some of the materials and hardware needed. 17. District 14 Community Council Purpose: Block clubs Request: $14,500 1990 Amount: $10,000 Unexpended: $2,356 Contract E�ires: 12/31/91 (extended) Past Performance: Good participation with community crime prevention events and organizing. There is concern that a strained relationship with the Police Department's Crime Prevention program staff may have hampered the program or may have added costs to the program by not making use of eausting personnel and resources. It is strongly encouraged that the two groups resolve their differences. Specifically, the Planning Commission hopes that program funds will not be used to pay for non-St. Paul Police officer services. Current Proposal: Maintain and strengthen existing program. Recommendation: Fund at reduced level - $11,000 10 91-22�� 18. District 15 Planning Council Purpose: Education, training Request: $6,250 1990 Amount: $5,000 Unexpended: $488 Contract E�ires: 12/31/91 Past Performance and Current Proposal: Education focus seems appropriate for addressing area needs. Seminar and workshop topics are targeted to specific groups and issues and have been well-attended in the past. Recommendation: Fund at full level - $6,250 19. Summit Hill Association/District 16 Planning Council Purpose: Block clubs Request: $8,000 1990 Amount: $10,000 Une�ended: $3,969 Contract Expires: 12/31/91 (extended) Past Performance: Established block club network. Good coordination with Police. Current Proposal: This is a basic proposal for maintaining and expanding a block club network. Proposal is clear with very specific goals. There is concern about the high budget for printing, especially compared to other programs with publication and printing components. Recommendation: Fund at reduced level - $5,000 20. East Side Block Club Network Purpose: Source of help and information for East Side block clubs, assisting in crime prevention and establishing a positive rapport between block clubs and City Request: $19,955 Comments: This is the only new proposal for 1991 funds. Many of the other applicants provided letters of support for this proposal despite competition for funds. Very grass roots proposal. It is suggested that hardware grants be provided on a matching basis. There is concern about an unnecessary heavy bureaucratic structure in the proposal. The Planning Commission feels that the East Side Block Club Network should focus on two of the �ve outlined sub-committees - 1) Block Club Network and 2) Issues and Research. Recommendation: Fund at reduced level - $6,290 11