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91-2265 O�f�ih1�A� �- q i- 22r� � , � ;� �� Council File � `�_---� 15�y I Green Sheet � RESOLUTION CITY OF SAINT PAUL, MINNESOTA Presented By �� Referred To Committee: Date WHEREAS, the Department of Community Services, Division of Libraries, has received bids on the construction of the new Merriam Park Branch Library, and WHEREAS, it has been determined that available monies are not sufficient to complete the project according to specifications, and WHEREAS, monies are earmarked in the 1991 Capital Improvement Budget contingency account for Merriam Park Branch Library if needed, and WHEREAS, any excess monies in the Merriam Park Branch Library project will be available to re- . appropriate to other projects, and NOW, THEREFORE, BE TT RESOZ,VED, by the City Council, upon the recommendation of the Mayor and the advice of the Long Range Capital Improvement Budget Committee, that the Capital Improvement Budget for 1991, as heretofore adopted and amended by the Council, is hereby further amended in the following particulars: Memam Park Branch Library FINANCING PLAN CURRENT AMENDED BUDGET CHANGES BUDGET C91-3M014-7311-33046 CIB 1991 1,145,800 0 1,145,800 C91-3M014 198a1983 CIB 180,000 0 180,000 CIB Contingency 1991 � 250.000 250.000 TOTAL 1,325,800 250,000 1,575,800 SPENDING PLAN C91-3M014 Capital Improvements �,�525.804 250.000 �.575,800 TOTAL 1,325,800 250,000 1,575,800 ��t; �i-zZ�S ✓ �� .,` , � � �, , � ;� . , , , , �� ;- , , ; �� ., �, ;� � ;- ��, , , , ��, ; ; ; �� , : , � ; ,��, j � �. / � , .,-�.tt �n�,(` rt i^t f-nr.r��*�r.i:�±t1 / °1'�*�� p +it l'� ��e:�r°f �:.^.:•.`", l. ,.n g �'" �" f ::3�' ^5.1,''"i •"J � � . ._..,��^ „'_'_"'�"s.f �u '�t:`, , �� ' �, y.�} _ __..__�,��--�------°_"'"'".�.�..�.�.. i �. , ��t;;st::�a: Yeas Navs Absent Requested by Department of: smon �'" Communit Ser ces acc e � e man i- une � B Y � / Form Appr ed City Attorney Adopted by Council: Date j AZ -/„Z -�j r Adoption Certified by Counc,i� cretary By: _ / , BY� C Approved by ayor for Submission to Approyed by (a ors at � �� Council \ DEC1219 By: ��.� BY= �USNED DEC � �'9� • � � �n�'��C� �1—22�5 DEPARTMENT/OFFICE/COUNCIL DATE INITIATED "�+L�-� O G v GRE HE�°��99� �• 1��841 C NTACT PERSO 8 PH NE . ITI INITIAUDATE �DEPARTMENT DIRE 1"�!` CITY COUNCIL Carole Wi 11 iams 292-6331 ASSIGN CI ATTORNEY � ITYCLERK MUST BE ON COUNCIL AGENDA BY(DATE) NUMBER FOR UDGET DIRECTOR FIN.8 MGT.SERVICES DIR. ROUTINCi ORDER MAYOR(ORASSISTANn � FjnAn�•P TOTAL#OF SIGNATURE PAGES (CLIP ALL LOCATIONS FOR SIGNATURE) ACTION REQUESTED: Approval of Council Resolution � RECOMMENDATIONS:Approve(A)or ReJect(R) PERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWING�UESTIONS: _ PLANNINa COMMISSION _CIVIL SERVICE COMMISSION �• Hgs this person/firm ever worked under a contract for this department? _CIB COMMITTEE _ YES NO _SrnFF _ 2. Has this person/firm ever been a city employee? YES NO _ DISTRICT CouR7 _ 3. Does this personlfirm possess a skill not normally possessed by any current city employee? SUPPORTS WHICH COUNCIL OBJECTIVE? YES NO Explaln all yes answers on separate sheet and attach to green sheet INITIATING PROBLEM,ISSUE,OPPORTUNITY(Who,What,When,Where,Why): Construction bids on Merriam��a�.1�Branch Li:brary project exceed budgeted dollars �� ..-....�..�J� OCT ' 0 1991 P�f�:�� , k: ��=E�.E ADVANTAGES IF APPROVED: Construction will proceed in a timely manner New library will be build according to approved specifications ��=�;, _ � e• _ ._ �991 DISADVANTA(iES IF APPROVED: p 6 4g�±„3i�� rt�•1`5�.� . . . None DISADVANTAOES IF NOT APPROVED: Project wi 11 have to be scaled down �ECEIVED Project wi 11 have to be re-bid �o��' ��"�'?�'�-�i C�;�t`��' Pro j ect wi l l be de l ayed pE� 0 41991 � ��T� CLERK N�� 5 1991 � TOTAL AMOUNT OF TRANSACTION S 25O�OOO.00 COST/REVENUE BUDGETED(CIRCLE ONE) YES NO FUNDINGSOURCE 1991 CIB Contin4enc�Funds ACTIVITYNUMBER 3M014 FINANCIAL INFORMATION:(EXPLAIN) j� a �. , NOTE: COMPLETE DIRECTIONS ARE INCLUDED IN THE GREEN SHEET INSTRUCTIONAL MANUAL AVAILABLE IN THE PURCHASING OFF�CE(PHONE NO.298-4225). ROUTING ORDER: Below are correct routings for the five most frequent types of documents: � CONTRACTS(assumes authorized budget exists) COUNCIL RESOLUTION (Amend Budgets/Accept. Grants) 1. Outside Agency 1. Department Director 2. Department Director 2. Ciry Attorney 3. City Attorney 3. Budget Director 4. Mayor(for contracts over$15,000) 4. Mayor/Assistant 5. Human Rights(for contracts over$50,000) 5. Ciry Council 6. Finance and Management Services Director 6. Chiet Accountant, Finance and Menagement Services 7. Finance Accounting ADMINISTRATIVE ORDERS(Budget Revision) COUNCIL RESOLUTION (all others,and Ordinances) 1. Activity Manager 1. Department Director 2. DepartmentAccountant 2. Ciry Attorney 3. Department Director 3. Mayor Assistant 4. Budget Director 4. Ciry Council 5. Clty Clerk 6. Chief Accountant, Finance and Management Services ADMINISTRATIVE ORDERS(all others) 1. Department Director 2. City Attorney 3. Finance and Management Services Director ' 4. City Clerk TOTAL NUMBER OF SIGNATURE PAGES Indicate the#of pages on which signatures are required and paperclip or flag •ach of thsse pages. ACTION REQUESTED Describe what the projecUrequest seeks to accomplish in either chronologi- cal order or order of importance,whichever is most appropriate for the issue. Do not write complete sentences.Begin each item in your list with a verb. RECOMMENDATIONS Complete if the issue in question has been presented before any body, public or private. SUPPORTS WHICH COUNCIL OBJECTIVE? Indicate which Council objective(s)your projecVrequest supports by listing the key word(s) (HOUSING, RECREATION, NEIGHBORHOODS, ECONOMIC DEVELOPMENT, BUDCiET,SEWER SEPARATION). (SEE COMPLETE LIST IN INSTRUCTIONAL MANUAL.) PERSONAL SERVICE CONTRACTS: This information will be used to determine the cirys liabiliry for workers compensation claims,taxes and proper civil service hiring rules. INITIATING PROBLEM, ISSUE, OPPORTUNITY Explain the situation or conditions that created a need for your project or request. ADVANTAGES IF APPROVED Indicate whether this is simply an annual budget procedure required by law/ charter or whether there are specific ways in which the Ciry of Saint Paul and its citizens will benefit from this projecUaction. DISADVANTAGES IF APPROVED What negative effects or major changes to existing or past processes might this project/request produce if it is passed (e.g.,traffic delays, noise, tax increases or assessments)?To Whom?When? For how long? DISADVANTAGES IF NOT APPROVED What will be the negative consequences if the promised action is not approved? Inability to deliver service?Continued high traffic, noise, accident rate?Loss of revenue? FINANCIAL IMPACT Although you must tailor the information you provide here to the issue you are addressing, in general you must answer two questions:How much is it gofng to cost?Who is going to pay?